Are legacy systems slowing you down?
You’re juggling outdated software and manual processes, which drains time and creates bottlenecks that frustrate both your team and your clients.
The real issue is that these inefficiencies directly eat into your profits and make it incredibly difficult to scale your operations as you grow.
This isn’t surprising, as Feathery reports that 40% of life insurance companies still don’t automate key tasks. This reliance on manual work holds many agencies back.
But the right software can change this, giving you a unified system to streamline everything and eliminate those frustrating manual workflows for good.
In this guide, I’ll walk you through the best insurance software for 2025. I’ve focused on solutions that simplify operations and help you grow.
You’ll discover platforms that automate repetitive tasks, improve compliance, and boost overall customer satisfaction, giving you a clear path to ROI.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Guidewire → | Growing agencies replacing legacy | |
| 2 | Sapiens → | Operations managers and IT leads | |
| 3 | Vertafore → | Agencies, carriers, and MGAs | |
| 4 | Insly → | Growing MGAs and insurers | |
| 5 | Applied Systems → | Top agencies and growing teams |
1. Guidewire
Struggling with fragmented insurance systems and slow workflows?
Guidewire offers comprehensive P&C insurance software, including InsuranceSuite for policy, claims, and billing, plus InsuranceNow for all-in-one cloud simplicity. This means you can efficiently manage policies, claims, and underwriting processes.
This means you can streamline your operations, tackling workflow inefficiencies and the struggles of managing disparate systems, while ensuring your business grows efficiently.
Here’s how you unlock opportunities.
Guidewire helps you engage confidently, innovate intentionally, and grow efficiently by automating processes and streamlining workflows. Your operations managers and IT leads can transform your business.
Their P&C Insurance Software provides solutions like PolicyCenter, ClaimCenter, and BillingCenter, enabling you to harness unmatched capabilities across the insurance lifecycle. This gives you robust policy and claims management.
Additionally, the Guidewire Cloud platform ensures agility and scalability, supporting rapid product launches and significant reductions in downtime. For example, Velocity Risk doubled profitability and increased STP to 98%, while Definity saw 10x faster deployment and 75% less downtime, accelerating broker quote response times by 34%.
You gain tangible efficiency and drive growth.
Before diving deeper, you might find my analysis of best insurance analytics software helpful for enhancing your insights and profitability.
Key features:
- Comprehensive P&C InsuranceSuite: Manage policy administration, claims, and billing with integrated tools like PolicyCenter, ClaimCenter, and BillingCenter for complete control.
- Analytics and Digital Platforms: Leverage HazardHub and Predict for data-driven insights, while Jutro Digital Platform enhances customer and agent experiences.
- Cloud Agility and Efficiency: Migrate to Guidewire Cloud for faster deployments, reduced downtime, and seamless updates, empowering your growth and innovation.
Guidewire features, pricing, & alternatives →
Verdict: Guidewire emerges as a top contender for the best insurance software, especially for growing agencies seeking to replace legacy systems. Its integrated P&C InsuranceSuite, robust analytics, and cloud platform offer tangible efficiency gains, as seen with Velocity Risk’s 60% cost reduction and Definity’s 34% faster broker quote times, ensuring streamlined operations and business growth.
2. Sapiens
Frustrated with slow insurance workflows and legacy systems?
Sapiens offers core solutions like IDITSuite for Property & Casualty and CoreSuite for Life & Pensions, directly addressing fragmentation issues. This means you can consolidate operations.
Their intelligent solutions provide specific capabilities to reduce your time-to-market and build new products quickly. This helps you automate tasks and stay ahead in the industry.
Here’s how to simplify your operations.
Sapiens helps streamline your operations with an AI-driven, open, and integrated insurance platform. This accelerates innovation, delivering sustained value and empowering your business to grow.
You get a comprehensive, flexible, and highly automated P&C claims management solution with Sapiens ClaimsMaster. This simplifies complex processes and improves your overall efficiency.
Additionally, their DigitalSuite and DataSuite provide innovative business applications. These enable decision management and reinsurance capabilities, offering the scalability and flexibility of the cloud to meet your business goals and ensure compliance.
The result? Tangible efficiency gains.
Key features:
- Intelligent insurance solutions: Accelerate innovation with AI-driven capabilities and pre-packaged solutions to reduce time-to-market for new products.
- Comprehensive claims management: Offers a flexible, highly automated P&C claims management solution with user-friendly web-based interfaces.
- Scalable cloud platform: Provides an open, integrated, and future-proof insurance platform with the flexibility of cloud services to meet your business goals.
Sapiens features, pricing, & alternatives →
Verdict: Sapiens offers robust, AI-driven core solutions for Property & Casualty and Life & Pensions, making it a compelling choice for the best insurance software. Its focus on reducing time-to-market, automating processes, and providing cloud scalability directly addresses the pain points of operations managers and IT leads.
3. Vertafore
Is your current insurance software holding your agency back? This means you’re likely grappling with fragmented systems and manual workflows that drain valuable time and resources.
Vertafore offers a comprehensive suite of solutions, including agency management systems like AMS360 and QQCatalyst, which centralize operations. This empowers your team to simplify complex tasks.
Moving deeper into solutions, you want technology that truly makes your relationships stronger.
Vertafore provides proven solutions designed to automate repetitive tasks and offer robust management capabilities. This includes tools like AgencyZoom for sales automation and InsurLink for client engagement, enhancing your outreach. They deliver a single, connected experience for agencies, integrating everything needed to run and grow your business. You can manage your agency, engage clients, and ensure credentialing and compliance all from one platform, boosting overall efficiency. This means you gain significant time savings, allowing you to focus on growth and client satisfaction.
While discussing efficient operations, understanding clinical trial management systems can provide insights into data management.
Key features:
- Integrated AgencyOne Platform: Combines agency management, sales automation, and client engagement tools into a single, connected experience for streamlined workflows.
- Compliance and Credentialing Tools: Solutions like Sircon for Agencies simplify regulatory compliance and credentialing, reducing administrative burden and ensuring adherence.
- Advanced Analytics and Insights: Leverage tools like RiskMatch to gain data-driven insights into market trends and client needs, informing strategic decisions and improving outcomes.
Vertafore features, pricing, & alternatives →
Verdict: If you’re seeking to replace legacy systems and achieve tangible efficiency gains, Vertafore stands out as a strong contender for the best insurance software. Its integrated platform, comprehensive features for agencies, carriers, and MGAs, plus a commitment to saving account managers nearly an hour daily, offers a robust solution for growth and compliance.
4. Insly
Struggling with slow, fragmented insurance management systems?
Insly provides flexible, end-to-end insurance software tailored for MGAs and insurers. This means you can streamline your operations.
You can deliver better products, service, and profitability at scale across the entire insurance lifecycle, ensuring your business stays agile and competitive.
You need a solution that simplifies ops for tangible gains.
Insly’s low-code system can be implemented in a matter of weeks, without costly development. You can start small or digitize end-to-end, as the platform scales with your business, integrating through open APIs.
This modular approach means you can mix and match from their suite of solutions, like the Product Builder to create non-life insurance products in weeks. This flexibility extends to Product Distribution for seamless broker or direct-to-customer workflows, optimizing sales. Plus, their Accounting and Reporting module automates your entire accounting function, and Claims Management handles any line of business end-to-end.
The result is fast ROI through operational efficiency.
While we’re discussing simplifying operations, understanding how to manage SaaS billing software is equally important for financial health.
Key features:
- Product Builder: Easily build any non-life insurance product in weeks without writing code, allowing for rapid innovation and market response.
- Product Distribution: Create seamless broker, direct-to-customer, or embedded insurance workflows to optimize your sales cycle and boost conversions.
- Accounting and Reporting: Automate your entire accounting function, reduce manual processes, aid compliance, and generate reports on any data point.
Insly features, pricing, & alternatives →
Verdict: Insly is the best insurance software for growing MGAs and insurers who need a flexible, scalable solution. It helps you automate manual tasks, handle double the GWP, and gain control of your data, as seen with customers like Accelerate Underwriting Limited and Ridge Canada Cyber Solutions Inc.
5. Applied Systems
Struggling with fragmented insurance management systems and slow workflows?
Applied Systems offers a unified agency management platform to give you a single view of your business. This means you can centralize operations and gain critical business intelligence.
Additionally, their focus on automation helps you transform day-to-day operations for greater efficiency. This extends your traditional storefront to online insurance experiences.
Here’s how.
Applied Systems provides an indispensable insurance technology partnership, designed to help your entire agency become more efficient. You can leverage solutions like Applied Epic for comprehensive agency and benefits management, along with Applied Pay for streamlined digital payments.
They also offer Applied Mobile and Applied CSR24, enabling customer self-service and mobile access for your employees, so you can meet customers where they are and empower your team. This suite helps increase renewals and new business through sales and marketing automation.
Plus, with integrated business intelligence and analytics, you gain data-driven insights to drive growth and improve collaboration with markets. They also harness the power of Salesforce, allowing you to bring that robust CRM functionality directly into your agency workflows.
The result is tangible efficiency gains and greater business value.
Key features:
- Agency Management Platform: Provides a single, centralized view of your business, integrating policy, claims, and client data for streamlined operations and comprehensive oversight.
- Sales & Marketing Automation: Boosts new business and client retention through automated workflows, targeted campaigns, and robust tools that simplify outreach and follow-up.
- Customer Self-Service & Mobility: Empowers clients with 24/7 access to information via mobile apps and online portals, while enabling your team to work efficiently from anywhere.
Applied Systems features, pricing, & alternatives →
Verdict: Applied Systems stands out as a strong contender for best insurance software, especially given that 7 out of 10 of the top agencies on the Business Insurance Top 100 List use Applied Epic. Their integrated platform addresses common pain points by automating tasks and providing a unified view, which helps your growing agency achieve efficiency and simplify operations.
6. Zywave
Are fragmented systems slowing your agency down?
Zywave offers a comprehensive platform designed for marketing, rating, servicing, and risk management. This means you can say goodbye to disconnected workflows.
You’re looking for solutions that streamline operations, and Zywave’s API-driven rating administration platform directly addresses this need. This simplifies complex processes.
It’s time for a new approach.
Zywave tackles those pain points by unifying crucial insurance operations on one platform. This provides specialized capabilities for informed decisions.
For example, their Sales Cloud streamlines prospecting and renewals, while Client Cloud offers tools to better serve your clients. Their Content Cloud also powers content creation and delivery, driving growth.
Additionally, solutions like miEdge enhance lead generation, and products like BrokerageBuilder and Partner Platform manage employee benefits and P&C. Their robust data and AI capabilities, including a database of over 1 million loss events, offer predictive insights.
Ultimately, Zywave helps you achieve profitable growth.
While discussing client services and operational improvements, exploring solutions for enterprise feedback management is also highly beneficial for long-term customer retention.
Key features:
- Comprehensive Lifecycle Support: Manages everything from product creation, pricing, and underwriting to marketing, distribution, rating, quoting, fulfillment, digital processing, servicing, and renewal.
- Advanced Analytics & AI: Leverages proprietary data with sophisticated AI to provide predictive insights and empower informed decision-making across your operations.
- Open API Architecture: Ensures seamless integration with existing tools and data sources, promoting collaboration and standardized data sharing for a cohesive ecosystem.
Zywave features, pricing, & alternatives →
Verdict: If you’re seeking a robust, integrated, and data-driven solution, Zywave stands out as a strong contender for the best insurance software. Its extensive feature set, including specialized tools for insurers and brokers, helps you overcome inefficiencies and drive growth by supporting your entire insurance lifecycle.
Conclusion
Legacy systems are holding you back.
Choosing the right platform is tough. The market is flooded with options that over-promise, making the decision overwhelming for your growing insurance agency.
This decision is critical. Feathery reports that digital platforms can shorten policy issuance times by 30%. That’s a massive efficiency gain your organization simply can’t afford to miss out on.
Here is my top recommendation.
From everything I’ve reviewed, Guidewire’s integrated P&C suite is the clear winner for unifying operations and eliminating frustrating workflow bottlenecks for good.
I was impressed by how they helped clients achieve tangible gains, like 75% less downtime. The best insurance software should deliver this kind of clear ROI.
While we’re discussing operational efficiency, my analysis of best vendors management software provides valuable perspectives for your business.
I strongly suggest you book a free demo of Guidewire and see how it can directly transform your entire business.
You’ll unlock tangible, scalable growth.
