M-Files
M-Files is a metadata-driven document management platform that organizes and secures your business information based on what it is rather than where it is stored across your organization.
NotaryCam
NotaryCam is a remote online notarization platform that allows you to legally sign and notarize documents from anywhere in the world using a secure audio-video connection.
Quick Comparison
| Feature | M-Files | NotaryCam |
|---|---|---|
| Website | m-files.com | notarycam.com |
| Pricing Model | Custom | Subscription |
| Starting Price | Custom Pricing | $25/month |
| FREE Trial | ✓ 30 days free trial | ✘ No free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 1987 | 2012 |
| Headquarters | Tampere, Finland | Newport Beach, USA |
Overview
M-Files
M-Files changes how you interact with company data by ditching traditional folder structures for a metadata-driven approach. Instead of hunting through nested folders, you find documents based on what they are—like a specific client name, project ID, or expiration date. This unique system connects to your existing storage, whether that is SharePoint, network folders, or local drives, giving you a single point of truth without moving all your files.
You can automate complex business processes like invoice approvals, contract lifecycles, and compliance audits with built-in workflow tools. The platform automatically applies security permissions and retention policies based on the document type, ensuring your sensitive data stays protected. It is particularly effective for regulated industries like manufacturing, professional services, and financial firms where document control and audit trails are non-negotiable requirements.
NotaryCam
NotaryCam provides a secure platform for remote online notarization (RON), allowing you to get documents legally notarized from your home or office. Instead of traveling to find a physical notary, you connect with a professionally licensed notary via a live video call. The platform handles the identity verification, digital signing, and electronic sealing of your documents in a single session that typically takes less than 15 minutes.
You can use the service for a wide range of needs, from individual power of attorney forms to complex real estate closings involving multiple parties. It supports users in all 50 states and internationally, making it a flexible solution for global business transactions. The platform maintains a digital audit trail and secure storage for your notarized documents, ensuring compliance with state and federal electronic signature laws.
Overview
M-Files Features
- Metadata-Driven Search Find any document instantly by searching for what it is—like a customer or date—instead of remembering where it was saved.
- Automated Workflows Streamline your business processes by automating document approvals, notifications, and task assignments to keep your team moving forward.
- External Repository Connectors Access and manage files stored in SharePoint, Google Drive, or network folders directly through one unified M-Files interface.
- Version Control Track every change made to a document and revert to previous versions easily, ensuring you always work on the latest draft.
- Dynamic Permissions Control access automatically based on metadata, so only the right people see sensitive documents without manual folder-level adjustments.
- Offline Access View and edit your critical documents even without an internet connection, with automatic syncing once you are back online.
NotaryCam Features
- Live Video Notarization. Connect with a live, professionally licensed notary through a secure audio-video session to witness your signature in real-time.
- Identity Verification. Verify your identity quickly using multi-factor authentication and knowledge-based authentication to ensure secure and legal transactions.
- Global Accessibility. Access notary services from anywhere in the world, provided you have a stable internet connection and a valid ID.
- Electronic Journaling. Maintain a secure, digital record of every notarization session including video recordings and audit trails for legal compliance.
- Real Estate eClosings. Execute mortgage and property documents digitally with specialized workflows designed for lenders, title agents, and buyers.
- Secure Document Storage. Store your notarized documents in a secure digital vault so you can access and share them whenever necessary.
Pricing Comparison
M-Files Pricing
NotaryCam Pricing
- One notary seal included
- Valid for US-based signers
- Identity verification included
- Secure digital document delivery
- Video recording of session
- One notary seal included
- For signers outside the US
- Multi-factor identity verification
- 24/7 appointment availability
- Secure cloud storage of documents
Pros & Cons
M-Files
Pros
- Superior search capabilities compared to traditional folder systems
- Highly flexible metadata structure adapts to any business
- Excellent version history and audit trail for compliance
- Strong integration with Microsoft Office and Outlook
Cons
- Initial setup and configuration requires significant planning
- Steep learning curve for users used to folders
- Mobile app interface is less intuitive than desktop
- Pricing is high for very small businesses
NotaryCam
Pros
- Convenient access to notaries 24/7 from any location
- Professional and helpful notaries guide you through the process
- Saves significant time compared to traditional in-person notarization
- Platform is easy to navigate for non-technical users
Cons
- International session pricing is significantly higher than domestic
- Occasional technical glitches during the video connection phase
- Identity verification questions can be difficult to pass