M-Files
M-Files is a metadata-driven document management platform that organizes and secures your business information based on what it is rather than where it is stored across your organization.
NotaryLive
NotaryLive is a remote online notarization platform that allows you to legally sign and notarize documents from anywhere in the world using your smartphone, tablet, or computer.
Quick Comparison
| Feature | M-Files | NotaryLive |
|---|---|---|
| Website | m-files.com | notarylive.com |
| Pricing Model | Custom | Subscription |
| Starting Price | Custom Pricing | Free |
| FREE Trial | ✓ 30 days free trial | ✘ No free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 1987 | 2018 |
| Headquarters | Tampere, Finland | Clifton, USA |
Overview
M-Files
M-Files changes how you interact with company data by ditching traditional folder structures for a metadata-driven approach. Instead of hunting through nested folders, you find documents based on what they are—like a specific client name, project ID, or expiration date. This unique system connects to your existing storage, whether that is SharePoint, network folders, or local drives, giving you a single point of truth without moving all your files.
You can automate complex business processes like invoice approvals, contract lifecycles, and compliance audits with built-in workflow tools. The platform automatically applies security permissions and retention policies based on the document type, ensuring your sensitive data stays protected. It is particularly effective for regulated industries like manufacturing, professional services, and financial firms where document control and audit trails are non-negotiable requirements.
NotaryLive
NotaryLive provides a secure and efficient way for you to notarize documents online without leaving your home or office. Instead of searching for a local notary and traveling to a physical location, you can connect with a live, certified notary via a high-resolution video call. The platform handles everything from identity verification to the digital sealing of your documents, ensuring they meet all legal requirements for remote online notarization (RON).
You can upload various document types, including deeds, affidavits, and power of attorney forms, at any time of day. The service is designed for individuals, small businesses, and large enterprises alike, offering a scalable solution for high-volume notarization needs. By moving the process online, you save time and reduce the logistical hurdles typically associated with traditional paper-based notarizations.
Overview
M-Files Features
- Metadata-Driven Search Find any document instantly by searching for what it is—like a customer or date—instead of remembering where it was saved.
- Automated Workflows Streamline your business processes by automating document approvals, notifications, and task assignments to keep your team moving forward.
- External Repository Connectors Access and manage files stored in SharePoint, Google Drive, or network folders directly through one unified M-Files interface.
- Version Control Track every change made to a document and revert to previous versions easily, ensuring you always work on the latest draft.
- Dynamic Permissions Control access automatically based on metadata, so only the right people see sensitive documents without manual folder-level adjustments.
- Offline Access View and edit your critical documents even without an internet connection, with automatic syncing once you are back online.
NotaryLive Features
- Live Video Sessions. Connect with a certified notary in real-time via a secure video call to witness your signature and verify your identity.
- Knowledge-Based Authentication. Verify your identity quickly using secure automated questions and ID credential analysis to ensure a safe transaction.
- Multi-Signer Support. Invite multiple participants to the same session so everyone can sign the document together from different locations.
- Digital Journaling. Access a permanent digital record of your notarizations, including video recordings and audit trails for your legal protection.
- Document Upload & Prep. Upload your PDF files and use simple tools to place signature tags and text fields exactly where you need them.
- White-Label Options. Customize the platform with your own branding to provide a consistent experience for your clients and partners.
Pricing Comparison
M-Files Pricing
NotaryLive Pricing
- No monthly commitment
- Pay per notarization session
- Includes one notary seal
- Identity verification included
- 24/7 access to live notaries
- Everything in On-Demand, plus:
- Discounted per-session rates
- Priority connection to notaries
- Centralized billing for teams
- Document storage and management
- Basic API access
Pros & Cons
M-Files
Pros
- Superior search capabilities compared to traditional folder systems
- Highly flexible metadata structure adapts to any business
- Excellent version history and audit trail for compliance
- Strong integration with Microsoft Office and Outlook
Cons
- Initial setup and configuration requires significant planning
- Steep learning curve for users used to folders
- Mobile app interface is less intuitive than desktop
- Pricing is high for very small businesses
NotaryLive
Pros
- Extremely fast connection times to live notaries
- User interface is simple and easy to navigate
- Available 24/7 for urgent late-night notarizations
- Excellent customer support for technical issues
- Works smoothly on mobile device browsers
Cons
- Identity verification questions can be challenging
- Requires a very stable internet connection
- Additional fees for extra notary seals