Keela
Keela is a comprehensive donor management and fundraising platform designed to help nonprofits increase their revenue and build stronger relationships through data-driven insights and automated workflows.
PastPerfect
PastPerfect is a comprehensive collection management software designed for museums and archives to track artifacts, manage memberships, and organize digital media in one centralized and secure database system.
Quick Comparison
| Feature | Keela | PastPerfect |
|---|---|---|
| Website | keela.co | pastperfect.com |
| Pricing Model | Subscription | Subscription |
| Starting Price | $149/month | $42/month |
| FREE Trial | ✘ No free trial | ✘ No free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2013 | 1998 |
| Headquarters | Vancouver, Canada | Lawrence, USA |
Overview
Keela
Keela is a donor management platform built specifically to help your nonprofit grow. Instead of juggling multiple disconnected tools, you get a unified system that combines powerful CRM capabilities with fundraising, email marketing, and volunteer management. You can track every donor interaction, manage complex grants, and organize peer-to-peer campaigns from a single, intuitive dashboard that simplifies your daily operations.
The platform stands out by using data intelligence to provide actionable insights, such as identifying which donors are most likely to give again. You can automate personalized thank-you notes and recurring gift reminders, ensuring no supporter falls through the cracks. Whether you are a small grassroots organization or a mid-sized foundation, Keela helps you focus less on administrative tasks and more on your mission.
PastPerfect
PastPerfect provides you with a specialized toolkit to manage every aspect of your museum or archival collection. You can track objects, photos, library materials, and archives using standardized fields that ensure your data remains organized and searchable. The software goes beyond simple cataloging by helping you manage your entire operation, including donor relationships, membership renewals, and exhibit planning.
You can choose between a locally installed desktop version for offline security or a cloud-based web edition for anytime access. Whether you are a small historical society or a large institution, the platform helps you maintain professional museum standards while simplifying the daily tasks of collections care. It streamlines your workflow by linking your physical items directly to their digital records and legal paperwork.
Overview
Keela Features
- Donor CRM Track every donation, communication, and interaction in one central profile to build deeper relationships with your supporters.
- Fundraising Tools Create beautiful, mobile-responsive donation forms and manage peer-to-peer campaigns to boost your annual revenue effortlessly.
- Intelligence Tools Use built-in AI to predict donor behavior and receive recommendations on the best time to ask for contributions.
- Email Marketing Design professional newsletters and automated email journeys to keep your donors engaged without manual follow-ups.
- Grant Tracking Manage your entire grant lifecycle from application to reporting so you never miss a critical deadline again.
- Volunteer Management Coordinate your volunteers by tracking hours, managing schedules, and communicating directly through the integrated portal.
PastPerfect Features
- Comprehensive Cataloging. Organize your artifacts, photos, library books, and archival documents using four distinct, industry-standard cataloging screens.
- Contact Management. Track your donors, members, and volunteers in one place to manage mailings and record gift histories easily.
- Accession Tracking. Manage the legal process of acquiring items with automated forms for deeds of gift and thank you letters.
- Digital Imaging. Attach multiple high-resolution photos to any record so you can visually identify items without handling the physical objects.
- Exhibit Management. Plan your displays by tracking which items are currently on exhibit and recording their location history over time.
- Advanced Reporting. Generate detailed reports for insurance valuations, inventory lists, and membership statistics with just a few clicks.
Pricing Comparison
Keela Pricing
- Up to 1,000 contacts
- Unlimited users
- Donor management CRM
- Fundraising & donation forms
- Email marketing tools
- Basic reporting & analytics
- Everything in Starter, plus:
- Up to 5,000 contacts
- Advanced data intelligence
- Peer-to-peer fundraising
- Volunteer management
- Grant tracking module
PastPerfect Pricing
- Cloud-based access
- Up to 10,000 records
- Unlimited users
- Daily data backups
- Standardized cataloging screens
- Contact management
- Everything in Basic, plus:
- Up to 25,000 records
- Increased storage for images
- Advanced security settings
- Priority technical support
- Enhanced reporting capabilities
Pros & Cons
Keela
Pros
- User-friendly interface requires very little technical training
- Excellent customer support team with fast response times
- Powerful data insights help identify top giving prospects
- Consolidates multiple tools into one affordable platform
Cons
- Email builder can be restrictive for complex designs
- Initial data migration requires careful preparation
- Reporting tools have a slight learning curve
- Limited customization options for certain automated receipts
PastPerfect
Pros
- Built specifically for museum standards and nomenclature
- One-time purchase option available for desktop users
- Excellent customer support with deep industry knowledge
- Highly reliable database for long-term record keeping
Cons
- Interface feels dated compared to modern apps
- Steep learning curve for non-technical volunteers
- Web and Desktop versions have different features