Drowning in spreadsheets and scattered data again?
If you’re running oil and gas operations, disconnected tools and manual workflows probably cost you time, money, and mistakes every month. You’re likely searching for a real fix—and that’s why Petrofly caught your attention.
After researching their platform and workflow, here’s what I found: lost hours and accounting headaches kill productivity for small and midsize oil operators evaluating software today.
Petrofly takes a unified approach by combining field operations, land management, production accounting, and logistics—all under a single cloud-based system designed specifically for your problems. My analysis shows how its automation can actually eliminate double entry, missing production data, and partner payment headaches.
In this review, I’ll break down how Petrofly delivers actual end-to-end visibility that you can trust to run your business more efficiently.
In this Petrofly review, you’ll see a detailed look at core features, pricing, real implementation pros and cons, and how it compares to legacy and modern alternatives.
You’ll come away with the insights and features you need to choose with confidence and avoid buyer’s remorse.
Let’s get started.
Quick Summary
- Petrofly is a cloud-native ERP platform that unifies field operations, land management, accounting, production, and logistics for oil and gas operators.
- Best for small to mid-market independent oil and gas companies seeking to replace spreadsheets and scattered tools.
- You’ll appreciate its integrated, easy-to-use interface that combines operational and financial data with strong customer support.
- Petrofly offers custom pricing based on your needs, with no free trial but personalized demos available upon request.
Petrofly Overview
Petrofly has been around since 2017, based in Houston, Texas. What I found is their entire mission is building a unified ERP for oil and gas.
What stood out during my research is how they specifically target small to mid-market independent operators who feel underserved. You’ll find they offer a modern, accessible alternative to clunky legacy systems without enterprise complexity or cost.
My Petrofly review shows a deliberate focus on organic product growth over outside funding. This tells me they reinvest everything back into refining their core platform.
Unlike competitors like W Energy or Quorum that stitch separate modules together, Petrofly provides a single integrated system out-of-the-box. My analysis shows this approach avoids the costly integration headaches you’d otherwise face.
They work with the exact type of independent oil and gas operators who are tired of juggling spreadsheets, giving them a truly scalable, all-in-one operational system.
From my evaluation, their entire strategy is centered on being the single source of truth for your operation. This connects field data to accounting, directly addressing the market’s need for real-time visibility.
Now let’s examine their core capabilities.
Petrofly Features
Are disconnected systems hindering your oil & gas operations?
Petrofly offers a unified cloud ERP built specifically for oil and gas, consolidating disparate functions into a single source of truth. These are the five core Petrofly solutions that can centralize your entire business.
1. Operations Management
Manual field reports costing you time?
Paper tickets and scattered spreadsheets cause frustrating delays and errors. Your team struggles with fragmented operational data and approvals.
This module digitizes field operations, centralizing daily reports and equipment tracking . Its AFE workflow streamlines digital budget approvals, reducing overhead. From my testing, field reporting instantly updates the central database.
You gain immediate visibility into well-site activities, simplifying processes and freeing up valuable team time.
2. Accounting (JIB, Revenue, AP/AR)
Complex oil & gas accounting chaos?
Unique industry accounting, like JIB and revenue distribution, is prone to errors with manual processes. You face difficult, time-consuming month-end closes.
This module automates JIB statements by pulling costs directly from operations. It accurately handles revenue distribution to all interest owners. All standard AP/AR functions are integrated.
You drastically reduce month-end closing time and errors, ensuring accurate, timely payments to partners and owners.
3. Land Management
Lost in a maze of lease documents?
Mineral rights, leases, and ownership interests are often buried in paper or error-prone spreadsheets. Tracking critical dates becomes a nightmare.
This solution centralizes all land-related documents and data, making records auditable. Here’s where Petrofly shines:
- Manage lease agreements and track critical dates.
- Maintain detailed ownership records.
- Create precise Division of Interest (DOI) decks.
You gain a clear, auditable system for land records, minimizing missed obligations and ensuring financial calculations are accurate.
4. Production & Volume Management
Struggling with production volume accuracy?
Accurately tracking, allocating, and reporting hydrocarbon volumes is complex. Inaccurate data can significantly impact your financial reporting.
This module aggregates production data from field reports and SCADA systems. It runs precise allocation calculations to determine well contributions. This allocated data fuels accurate accounting.
You get a reliable, auditable record of production volumes, critical for regulatory reporting and financial accounting.
5. Transportation & Logistics
Is fluid hauling dispatch a headache?
Managing complex truck dispatch and fluid hauling often involves manual, inefficient ticketing. This creates disputes and lost revenue.
This module allows you to create and manage digital run tickets. Dispatchers assign jobs; drivers log details via mobile app. It tracks the entire ticket lifecycle.
You streamline ticketing and improve dispatch efficiency, getting real-time fluid movement tracking, which reduces disputes.
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Pros & Cons
- ✅ Modern, intuitive user interface enhances ease of use.
- ✅ Highly responsive and helpful customer support is a major plus.
- ✅ All operational and financial data integrated in one unified platform.
- ⚠️ May lack some highly specific or advanced features found in legacy systems.
- ⚠️ Limited user-driven customization for complex reporting without support.
What I love about these Petrofly solutions is how they naturally work together as a cohesive ERP platform. This integration provides a truly unified operational and financial view of your entire oil and gas business.
Petrofly Pricing
Tired of guessing software costs?
Petrofly pricing is structured as a custom-quote model, meaning you’ll need to contact sales for a tailored estimate. What I found is this approach provides personalized cost alignment for your specific oil and gas operations.
Cost Breakdown
- Base Platform: Custom quote
- User Licenses: Varies significantly by user count
- Implementation: Varies by project complexity and data volume
- Integrations: Varies by complexity and module selection
- Key Factors: Number of wells, modules needed, users, data volume, implementation complexity
1. Pricing Model & Cost Factors
Understanding their cost drivers.
Petrofly’s pricing model is custom, tailored to your operational footprint. Key cost factors include your number of active wells, specific modules you require, and user count. What I found regarding pricing is this approach ensures you only pay for exactly what your business truly needs. It helps you avoid predefined, oversized plans.
Budget-wise, this means your monthly costs stay aligned with your actual usage, providing transparent, scalable financial predictability for your long-term operations.
2. Value Assessment & ROI
Is Petrofly worth the investment?
Petrofly positions itself as a more affordable, modern alternative to legacy ERP systems. This means you gain significant value by consolidating disparate functions, reducing manual errors and spreadsheet reliance. From my cost analysis, this delivers strong ROI through operational efficiency gains and reduced administrative overhead, especially for mid-market operators.
The result is your budget gets improved visibility and more predictable expenses compared to maintaining multiple disconnected and often costly tools.
3. Budget Planning & Implementation
Planning your budget wisely.
Since Petrofly offers custom pricing, it’s crucial to understand the total cost of ownership. Beyond the subscription, account for implementation services, training, and potential data migration. What I found about their pricing is you’ll need to allocate resources for upfront setup, ensuring a smooth transition and maximizing your investment from day one.
So for your business, prioritize a thorough discovery call to get a comprehensive quote that covers all potential implementation costs.
My Take: Petrofly pricing prioritizes customization, making it ideal for small to mid-market oil and gas operators needing a modern, integrated ERP that scales with their specific production and operational needs.
Overall, Petrofly pricing reflects a tailored approach to enterprise software, ensuring your investment directly matches your unique operational scale. This approach provides predictable value for your evolving business needs, avoiding overspend on rigid, generic solutions. Contact sales for a precise quote.
Petrofly Reviews
Real user feedback matters.
To truly understand Petrofly, I dived into real customer feedback from various platforms. These Petrofly reviews offer balanced insights, highlighting what actual users love and where the software might fall short for your specific needs.
1. Overall User Satisfaction
Users seem genuinely happy here.
From my review analysis, Petrofly holds a strong satisfaction rating, typically around 4.8/5.0 stars. What I found in user feedback is an overall positive experience for new users, despite fewer reviews than legacy competitors. This reflects its standing as a modern, accessible choice for small to mid-market operators.
Your satisfaction often stems from its modern interface, responsive support, and the clear benefit of having an all-in-one platform for your operations.
2. Common Praise Points
Users consistently praise its ease.
Review-wise, users frequently commend Petrofly’s clean, intuitive, and modern user interface, finding it far easier to navigate than older ERP systems. What stands out in customer feedback is its seamless data consolidation across departments, eliminating scattered spreadsheets, and simplifying workflows significantly for your team.
This means you’ll likely experience reduced training time, greater operational efficiency, and a clearer, more unified view of your business data across all modules.
3. Frequent Complaints
Some users desire more features.
From my analysis of user reviews, some feedback points to niche feature gaps, especially for those transitioning from highly specialized legacy platforms. You’ll find a recurring desire for more advanced reporting customization options that users can build themselves, rather than always relying on contacting support.
These limitations typically aren’t deal-breakers for Petrofly’s target small to mid-market operators, often reflecting highly specific needs rather than core functionality gaps.
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What Customers Say
- Positive: “The customer service has been a dream. They are quick to respond and very helpful in tailoring things to our specific needs.”
- Constructive: “I wish there was a bit more flexibility in the reporting module to build custom reports on the fly.”
- Bottom Line: “Having all operational and financial data in one place is a game-changer. We’ve eliminated dozens of spreadsheets with Petrofly.”
Overall, Petrofly reviews reflect a strong positive sentiment, especially for its modern approach and unified platform. My analysis of this feedback shows genuine user satisfaction and credible insights, guiding your decision-making effectively.
Best Petrofly Alternatives
Navigating oil and gas software options?
The best Petrofly alternatives include several robust solutions, each catering to distinct business sizes and operational complexities. From my competitive analysis, your ideal choice depends on specific needs.
1. W Energy Software
Enterprise-level operations with vast complexity?
W Energy Software is a top-tier alternative for large enterprises with extremely complex, multinational oil and gas operations. From my competitive analysis, it offers the most comprehensive suite of modules for deep customization, though at a significantly higher price point.
You should choose W Energy when your scale and niche requirements far exceed Petrofly’s modern, integrated, cloud-native approach.
2. Quorum Software (Enverus)
Specific upstream or midstream functions?
Quorum Software, now Enverus, is another market leader with a massive portfolio for specific upstream or midstream functions. What I found comparing options is that Quorum delivers best-in-class individual solutions, requiring budget for integrating multiple products.
Consider Quorum when your focus is specialized, best-in-class functionality for distinct segments, and you have ample integration resources.
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3. P2 Energy Solutions
Heavily invested in legacy accounting workflows?
P2 Energy Solutions, with popular products like BOLO and Excalibur, is a well-established alternative, especially for accounting. Alternative-wise, P2 excels if you’re deeply invested in specific workflows from decades of use.
You’ll want to choose P2 when maintaining long-standing, specific accounting processes is paramount over adopting a modern, unified system.
4. SherWare, Inc.
Very small operator with tight budget?
SherWare, Inc. targets smaller independent operators and investors with a strong focus on accounting and distribution. What I found comparing options is that SherWare offers a generally lower price point for basic needs.
For your specific situation, SherWare might work better if your primary concern is basic accounting and revenue distribution on a tight budget.
Quick Decision Guide
- Choose Petrofly: Modern, unified cloud ERP for SMB/mid-market operators.
- Choose W Energy Software: Large, complex enterprise operations with deep customization needs.
- Choose Quorum Software: Best-in-class solutions for specific upstream/midstream functions.
- Choose P2 Energy Solutions: Existing heavy investment in legacy accounting workflows.
- Choose SherWare, Inc.: Very small operator with a primary focus on accounting and budget.
The best Petrofly alternatives choice depends on your operational scale and specific feature priorities. Your ideal software helps you achieve your unique business goals efficiently.
Setup & Implementation
Is Petrofly’s implementation a simple setup?
So, you’re wondering about Petrofly implementation? This Petrofly review dives into the practical realities of deploying this cloud-native ERP, setting realistic expectations for your transition.
1. Setup Complexity & Timeline
Ready for your data migration journey?
Petrofly’s implementation process is managed by their team, with data migration being the most time-consuming step. You’ll transfer historical well, land, and financial data. What I found about deployment is that timelines greatly depend on your existing data quality, typically 2 to 6 months for most operators.
You’ll need to prepare your existing data, ensuring it’s clean and accessible for a smoother, faster transition into the new system.
2. Technical Requirements & Integration
Minimal IT overhead here.
As a fully cloud-based SaaS, Petrofly eliminates traditional server installations and ongoing maintenance. All you need is a modern web browser and a stable internet connection. From my implementation analysis, this significantly lowers your company’s IT overhead, making technical setup straightforward.
Your IT team will appreciate the light footprint; focus on ensuring stable internet and compatible browsers for all your potential users.
3. Training & Change Management
User adoption is key, but manageable.
Petrofly’s intuitive design helps reduce the learning curve, but initial training is crucial for mastering integrated workflows. Users consistently praise the quality of training provided. Implementation-wise, you’ll find the platform quickly adoptable once initial processes are understood.
Plan for dedicated training sessions for your team, ensuring they grasp the new unified processes and leveraging the platform’s intuitive nature.
4. Support & Success Factors
Vendor support makes a difference.
User reviews highlight Petrofly’s support team as responsive and knowledgeable, particularly for oil and gas specific challenges. This hands-on assistance during data migration is critical. What I found about deployment is that strong vendor support directly impacts your timeline, mitigating potential roadblocks effectively.
Leverage Petrofly’s dedicated team for guidance and support, and assign an internal project lead to ensure smooth communication and progress.
Implementation Checklist
- Timeline: 2-6 months, highly dependent on data quality
- Team Size: Internal data lead, Petrofly team manages rollout
- Budget: Data preparation time, staff training, professional services
- Technical: Modern web browser, stable internet connection
- Success Factor: Thorough data cleansing and preparation
Overall, Petrofly implementation offers a more streamlined transition than traditional ERPs, especially for mid-market operators. The key to success is meticulous data preparation and active user engagement throughout the process.
Who’s Petrofly For
Is Petrofly the right fit for your oil and gas operations ?
This Petrofly review analyzes who benefits most from its unique capabilities. I’ll help you determine if this integrated oil and gas software aligns with your specific business profile, team size, and operational requirements.
1. Ideal User Profile
Independent E&P companies seeking unified operations.
Petrofly is built for small to mid-sized independent Exploration & Production firms managing 50 to over 1,000 wells. What I found about target users is that it perfectly serves those ready to consolidate disconnected systems. You’ll appreciate its unified cloud-native ERP for land, accounting, and production.
These are often companies moving beyond QuickBooks and spreadsheets, aiming for real-time visibility without enterprise ERP complexity.
2. Business Size & Scale
Optimal scale for growth-minded operators.
Petrofly excels for small to mid-market operators, especially those with team members like Accountants, Landmen, and Production Engineers. From my user analysis, your team will find this works best if you’re outgrowing basic tools but aren’t ready for a large, costly enterprise ERP. It supports efficient growth without unnecessary overhead.
You’ll know you’re the right size if you need robust functionality across departments but want to avoid over-engineering your tech stack.
3. Use Case Scenarios
Consolidating fragmented oil and gas data.
Petrofly shines when your core use case is replacing a mix of QuickBooks, Excel, and single-purpose tools with one integrated platform. It’s designed to eliminate manual data entry pain and provide real-time visibility across operations, land, and accounting. This software excels at unifying disparate systems for streamlined workflows.
Your situation calls for Petrofly if you’re seeking to modernize, gain better data control, and improve inter-departmental collaboration significantly.
4. Who Should Look Elsewhere
Not for highly specialized or complex needs.
Petrofly isn’t ideal for large enterprise oil and gas companies needing extremely niche features or highly specific, custom reporting capabilities. User-wise, if you require deep, advanced functionalities unique to very mature platforms, you might find some gaps. Your highly complex reporting needs may struggle.
Consider more established, larger ERP systems if your operations demand extensive, hyper-specialized features or highly customized, on-the-fly analytical reports.
Best Fit Assessment
- Perfect For: Small to mid-sized independent E&P companies
- Business Size: 50-1,000+ wells, teams like accountants, landmen, engineers
- Primary Use Case: Unifying disconnected QuickBooks/Excel data into a single O&G ERP
- Budget Range: Appropriate for mid-market software investments
- Skip If: Large enterprise needing highly specialized features or extensive custom reports
Overall, this Petrofly review confirms it’s a strong contender for independent E&P operators ready to modernize. Your best fit assessment hinges on moving from fragmented systems to integrated oil and gas ERP.
Bottom Line
Petrofly offers a compelling value proposition.
From my comprehensive Petrofly review, I’ve synthesized its core strengths and limitations into a decisive recommendation. This section will guide your final assessment, helping you determine if it’s the right fit for your operations.
1. Overall Strengths
Petrofly excels in user experience and integration.
The software delivers a modern, intuitive user interface, simplifying complex oil and gas operations. Users consistently praise its responsive customer support and the significant benefit of an all-in-one platform, truly consolidating disparate operational data. This eliminates fragmented spreadsheets.
These advantages directly translate into reduced training time, improved data accuracy, and streamlined workflows for your business success.
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2. Key Limitations
However, Petrofly has some notable limitations.
While comprehensive, some users report niche feature gaps compared to more mature, long-standing legacy systems. Specifically, they desire more advanced, user-driven reporting customization without needing support intervention. Based on this review, advanced reporting needs may require some workarounds.
These limitations are generally manageable for its target market, representing slight trade-offs rather than major deal-breakers for most operators.
3. Final Recommendation
Petrofly is strongly recommended for its niche.
You should choose Petrofly if you are a small to mid-market independent oil and gas operator seeking a modern, integrated ERP. Its strong user experience and dedicated support address core needs effectively. From my analysis, it excels in consolidating operational data for its audience.
I confidently recommend exploring Petrofly with a demo or trial to see its direct impact on your specific business processes.
Bottom Line
- Verdict: Recommended for small to mid-market O&G operators
- Best For: Independent oil and gas operators (small to mid-market)
- Biggest Strength: Intuitive modern UI & unified data integration
- Main Concern: Niche feature gaps and advanced reporting customization
- Next Step: Request a personalized demo or free trial
This Petrofly review confirms its strong position for modern oil and gas operations. My assessment shows high confidence in its value proposition for the right business profile, offering substantial efficiency gains.
