SpaceIQ Review: Overview, Features, Pricing & Alternatives in 2025

Wasted office space drains your budget fast.

If you’re struggling with ghost desks, clunky spreadsheets, or constant confusion about who sits where, you’re not alone—facility management software can be a headache to evaluate.

In my analysis of SpaceIQ, I found that poor space visibility leads directly to wasted costs and daily management frustration.

After researching their platform, what stands out is how SpaceIQ lets you see and plan your space visually—not just as rows and columns, but in real life. You get interactive floor plans, drag-and-drop moves, and analytics that actually tie space use to real numbers, so you can right-size spending and reduce the daily back-and-forth.

In this review, I’ll show you how SpaceIQ brings real clarity to space management and addresses headaches you’ll recognize if you’re still battling email chains or outdated floor plans.

In this SpaceIQ review, you’ll discover core features, price points, asset tracking, analytics depth, and how SpaceIQ compares to top alternatives on your shortlist.

You’ll walk away knowing the features you need to finally take control of your facility planning and budgeting.

Let’s dive into the analysis.

SpaceIQ Overview

SpaceIQ got its start back in 2016 in Salt Lake City. Their whole mission was to give facility and real estate teams a more intuitive, modern software.

I’ve noticed they zero in on mid-market and enterprise businesses that are still struggling with spreadsheets. What makes them stand out is their agile and highly visual platform, which turns confusing floor plans into something your team can actually use.

The biggest recent development was their merger with iOFFICE and becoming part of the Eptura brand. This strategic move is critical context for a complete SpaceIQ review.

Unlike rivals built around employee booking, SpaceIQ feels like it was designed by actual facility managers first. This focus makes them stronger on core space planning and move management, which I find very practical.

You’ll find them working with many mid-to-large organizations, particularly in sectors like tech and business services. These are companies needing to optimize expensive real estate for new hybrid work models.

Now inside the larger Eptura ecosystem, their strategic role is crystal clear. They provide an accessible, visual entry into serious workplace analytics, directly aligning with your need for data-driven real estate decisions.

Now let’s examine their capabilities.

SpaceIQ Features

Disconnected office tools lead to real headaches.

SpaceIQ solutions are actually big on giving organizations a centralized command center for their physical workplace. These are the five core SpaceIQ solutions that solve critical real estate and facility challenges.

1. Space Management & Planning

Wasting office space you’re paying for?

Many businesses struggle with inefficient office utilization and “ghost spaces,” leading to unnecessary real estate costs. This makes planning for future growth a guessing game.

SpaceIQ transforms complex floor plans into intelligent, interactive maps. You can visualize departmental territories and occupancy data, making it easy to run “what-if” scenarios for future planning. From my testing, this SpaceIQ solution streamlines space optimization with intuitive visuals.

This means you gain clear visibility into your real estate, empowering you to optimize layouts and save significantly on operational costs. You’ll make data-driven decisions.

2. Move Management

Employee moves a chaotic nightmare?

Relocating employees, even a single desk change, can cause massive disruption and communication breakdowns. This wastes valuable time and frustrates everyone involved.

SpaceIQ offers a fantastic drag-and-drop interface for managing moves directly on floor plans. This feature automatically triggers workflows and notifications to IT and facilities, centralizing everything. What I love about this is how it eliminates manual tracking and ensures nothing is missed.

You can streamline complex move processes, drastically reducing coordination time and minimizing disruption for employees. Your team gets back to work faster.

3. Desk & Room Booking (Reservations)

Can’t find a desk or meeting room?

In hybrid workplaces, employees often arrive at the office only to find no available workspace or meeting rooms. This leads to frustration and decreased productivity.

This SpaceIQ solution lets employees easily book desks or rooms via a mobile app, viewing real-time floor plans. They can filter by amenities, and bookings integrate with calendars. Here’s what I found: its user experience for front-line employees is critical for hybrid success.

Your employees can effortlessly secure their workspace, ensuring a smooth and productive office experience. This supports flexible work models effectively.

4. Workplace Analytics & Reporting

Guessing games for real estate decisions?

Without solid data, facility managers and executives often rely on gut feelings for long-term real estate decisions. This can lead to costly suboptimal space allocation.

SpaceIQ aggregates data from all modules, generating dashboards and reports on key metrics like utilization and cost per square foot. While powerful, some users desire more customization. This is where SpaceIQ shines, turning raw data into actionable insights for better planning.

You gain the crucial data needed to make informed, strategic real estate decisions, ensuring your space perfectly aligns with business needs. Stop relying on intuition.

5. Asset Management

Losing track of company assets?

Keeping tabs on physical assets like monitors or specialized equipment across a large office can be incredibly challenging. This leads to asset loss and inefficient inventory audits.

This SpaceIQ solution helps IT and facilities track assets directly on floor plans, assigning them to specific desks or employees. When an employee moves, assets can move with them digitally. From my testing, this visual inventory simplifies tracking and reduces loss.

You achieve a clear, visual inventory of all physical assets, simplifying audits and maintenance. This helps your teams quickly locate and manage equipment.

These SpaceIQ solutions work together as an integrated platform, giving you a centralized command center for your entire physical workplace. You’ll actually appreciate how they provide unified insights into your space and assets, which is critical for modern offices.

SpaceIQ Pricing

Pricing mystery got you guessing?

SpaceIQ pricing operates on a custom quote model, reflecting its enterprise-grade capabilities and tailored solutions for complex workplace needs, requiring direct contact to obtain specific figures.

1. Pricing Model & Cost Factors

Understanding what you pay.

SpaceIQ’s pricing follows a subscription-based, annual model. What I found regarding pricing is that they tailor costs based on your specific requirements, including total square footage, employee count, and chosen modules like space, move, or reservation management. Factors like system complexity and desired integrations also drive your final quote.

From my cost analysis, this means your monthly costs stay aligned precisely with your business size and operational complexity.

2. Value Assessment & ROI

Is this pricing worth it?

SpaceIQ’s investment delivers significant ROI by optimizing real estate, streamlining moves, and enhancing hybrid work experiences, replacing costly manual processes or outdated systems. What stood out is how SpaceIQ drives ROI by optimizing space and reducing operational inefficiencies through its visual interface. It’s designed to help your organization make data-driven real estate decisions.

Budget-wise, the result is your budget gets better visibility and predictable expenses over time compared to less agile solutions.

3. Budget Planning & Implementation

Prepare for total ownership.

Beyond the annual subscription, you should anticipate a one-time implementation fee, which covers data migration, system configuration, and initial training. From my research, one-time setup fees significantly impact first-year costs, often adding tens of thousands of dollars for complex enterprise rollouts. This is crucial for your finance team to consider.

So for your business, you can expect to allocate a significant budget upfront to ensure a smooth deployment and long-term success.

My Take: SpaceIQ’s custom pricing targets mid-to-large enterprises seeking a modern IWMS. It delivers tailored value, though you need to engage sales to align cost precisely with your unique operational footprint.

The overall SpaceIQ pricing reflects a customized enterprise software value aligned with your needs.

SpaceIQ Reviews

User feedback provides the clearest picture.

This section dives into real SpaceIQ reviews, analyzing what actual customers say. From my analysis of various review platforms, I aim to provide a balanced overview of user experiences and overall sentiment.

1. Overall User Satisfaction

Overall satisfaction leans positive.

SpaceIQ maintains strong average ratings of 4.4-4.5 stars across platforms like G2 and Capterra, indicating generally satisfied users. What I found in user feedback is that the intuitive modern interface consistently earns high marks, often contrasting sharply with older systems users previously endured. Review-wise, this suggests a product that largely meets expectations for its core functionality.

This widespread satisfaction means you can expect a refreshing, modern user experience that genuinely simplifies facility management tasks compared to legacy alternatives.

2. Common Praise Points

Users consistently love ease of use.

From my review analysis, the visual, drag-and-drop floor plan is the most lauded feature, frequently cited for its intuitiveness. Customers consistently highlight the simplicity of move management workflows. The system’s visual clarity drives efficiency, making complex space planning tasks more manageable than traditional methods, according to many reviews.

This means you can expect a highly visual, easy-to-learn system that genuinely streamlines complex tasks like space and move management, saving your team significant time.

3. Frequent Complaints

Some common frustrations emerge.

However, SpaceIQ reviews reveal some recurring pain points, primarily centered around customer support and reporting. Users have reported slower response times from support, particularly post-acquisition, and limitations with advanced reporting customization. Basic reports are useful, but complex ones challenge users, often requiring assistance from the support team, impacting workflow.

What you should know is that while core functionality excels, be prepared for potential hurdles if you need highly customized reports or rapid support responses.

Overall, SpaceIQ reviews paint a picture of a visually intuitive platform excelling in core space and move management. While some frustrations exist, the general sentiment reflects strong satisfaction with its modern approach.

Best SpaceIQ Alternatives

Too many workplace solutions to choose from?

Navigating the crowded workplace management software market for the best SpaceIQ alternatives requires careful consideration of your your unique needs and strategic priorities. Let’s explore top contenders.

1. OfficeSpace Software

Prioritizing responsive customer support?

OfficeSpace Software is a very similar alternative to SpaceIQ in functionality and target market, making it a direct competitor. What I found comparing options is that OfficeSpace often earns praise for its customer support, a critical factor for ongoing operations. It offers a comprehensive, feature-rich experience.

If your priority is a highly-rated customer support experience combined with a robust feature set, OfficeSpace is ideal.

2. Robin

Optimize employee hybrid experience?

Robin focuses on a “people-first” approach, emphasizing the employee experience for hybrid work with an exceptionally polished and mobile-friendly UI/UX for desk booking. From my competitive analysis, Robin excels in intuitive employee engagement but offers less deep facility management compared to SpaceIQ.

Choose Robin if your primary goal is optimizing the hybrid employee experience and seamless desk booking is paramount.

3. Envoy

Need comprehensive visitor management?

Envoy began with best-in-class visitor management and expanded into a full workplace platform with a modern, clean interface. While its space planning is less robust than SpaceIQ’s, this alternative offers sleek, integrated visitor and desk management. Its modular pricing can also be quite appealing.

Consider this alternative when visitor management is a key requirement alongside desk booking in a modern, integrated platform.

4. Skedda

Seeking affordable, focused booking?

Skedda is a more focused and streamlined space scheduling platform that truly excels at complex booking rules and automation. From my analysis, Skedda is a highly customizable, budget-friendly booking alternative for specific needs. It doesn’t offer SpaceIQ’s comprehensive IWMS suite or deep facility management tools.

Choose Skedda if your primary need is powerful, customizable desk and room booking without a full integrated workplace management system.

The best SpaceIQ alternatives depend on your specific business scenarios and core requirements rather than just a feature checklist.

Setup & Implementation

Ready for a seamless software deployment?

A SpaceIQ review reveals that implementing this modern IWMS solution requires practical preparation, but it’s generally quicker than legacy systems. Here’s what you need to know about its deployment.

1. Setup Complexity & Timeline

Expect a quicker setup process.

SpaceIQ implementation is notably faster than traditional IWMS, often weeks rather than months. The core task involves gathering and cleaning your critical data, especially floor plans. From my implementation analysis, data quality directly impacts your timeline, so prioritize clean CAD/Revit files. The SpaceIQ team will assist with initial imports.

You’ll need to dedicate time for rigorous data preparation and ensure your floor plans are well-structured upfront to prevent delays.

2. Technical Requirements & Integration

Minimal complex technical hurdles.

SpaceIQ is largely cloud-based, reducing your on-premise technical footprint. Your primary technical tasks involve ensuring network stability and preparing employee directory integrations. What I found about deployment is that it integrates well with standard systems, avoiding extensive custom development for most users. Quality source files are key for smooth data conversion.

Your IT team should verify network readiness and prepare clean data exports for employee directories and existing system connections.

3. Training & Change Management

User adoption is generally intuitive.

The platform’s visual nature and intuitive interface make end-user adoption straightforward for tasks like desk booking. However, facility managers and space planners require formal training on the administrative back-end. Implementation-wise, the visual platform shortens the learning curve, but dedicated sessions are crucial for administrators.

You’ll want to plan for comprehensive training sessions for your core administrative users to ensure proficiency with advanced features.

4. Support & Success Factors

Support quality can impact your journey.

While initial onboarding support is generally praised, some users report mixed post-launch support experiences after the Eptura acquisition. What I found about deployment is that effective communication with your vendor team is critical for navigating any post-implementation challenges. Inquire about ongoing support during the sales process.

Prioritize clear communication channels with the vendor, establish internal escalation paths, and build an internal champion team for success.

Overall, SpaceIQ implementation offers a relatively quick path to modernization, especially if you prioritize clean data. Its success hinges on thorough data preparation and dedicated internal champions who drive adoption.

Who’s SpaceIQ For

SpaceIQ: Is it your perfect workplace fit?

This SpaceIQ review helps you decide if it’s the right software for your business. I’ll analyze specific profiles, team sizes, and use cases where SpaceIQ truly excels or falls short.

1. Ideal User Profile

Modernizing workplace operations from outdated systems.

SpaceIQ is ideal for mid-market to enterprise organizations eager to modernize facility and space management. From my user analysis, you’ll benefit if you’re moving beyond spreadsheets or legacy IWMS solutions. Businesses needing a strong visual planning tool for their office footprint will find it invaluable for strategic space utilization and optimization.

Your team will particularly succeed if you value intuitive interfaces and a modern approach over complex, highly customized back-end configurations.

2. Business Size & Scale

Mid-market to enterprise-level scalability.

SpaceIQ fits companies with one or more offices, especially those experiencing growth or hybrid work transitions. What I found about target users is that organizations managing physical office spaces and looking to centralize operations will find it highly adaptable. It’s designed for operations that need more than basic booking but less than full-scale IWMS depth across all modules.

You’ll know you’re the right size if you need robust space planning without the overwhelming complexity of legacy enterprise systems.

3. Use Case Scenarios

Strategic space and hybrid work management.

SpaceIQ excels when your primary need is visual space and move management, or a robust desk booking system for hybrid work. User-wise, you’ll find this works for planning employee moves effortlessly, optimizing floor plans, and empowering employees with self-service room/desk reservations. It streamlines the in-office experience.

If you’re consolidating offices or shifting to a flexible work model, this software will significantly ease the transition and ongoing management.

4. Who Should Look Elsewhere

When SpaceIQ isn’t your ideal fit.

SpaceIQ might not be ideal if you’re a small business with very simple scheduling needs; a simpler tool like Skedda may suffice. Also, if your absolute top priority is the end-user mobile experience for hybrid work, Robin could offer a more specialized solution. Deep financial and maintenance integrations for massive global enterprises are also not its core strength.

Consider enterprise IWMS platforms like Archibus (also by Eptura) if your organization requires extensive financial, asset, and maintenance module depth.

This SpaceIQ review shows who truly benefits from its capabilities. The key to success is aligning your operational complexity and growth plans with its strengths. Use this guide for confident self-qualification.

Bottom Line

Is SpaceIQ the right fit for your workplace?

My SpaceIQ review synthesizes its strengths and limitations to provide a clear recommendation, helping you make an informed decision for your organization’s needs.

1. Overall Strengths

SpaceIQ simplifies workplace management brilliantly.

The software truly excels with its intuitive, visual interface and exceptional drag-and-drop floor plan management. Users consistently praise its ease of use for move management and space planning, drastically reducing time spent on these tasks compared to legacy systems or spreadsheets. Implementation is also notably quick.

These strengths translate directly into immediate productivity gains and more efficient space utilization for your business.

2. Key Limitations

Some areas of SpaceIQ could see improvement.

While core functionality is strong, customer support response times have been reported as slow, especially post-acquisition. Furthermore, reporting customization options can be somewhat limited for complex, bespoke data requirements, sometimes necessitating support assistance. The mobile app also lags behind desktop features.

These limitations are important considerations but may be manageable trade-offs depending on your specific operational priorities and internal resources.

3. Final Recommendation

SpaceIQ earns a strong recommendation for modernizing workplaces.

You should choose SpaceIQ if your mid-market or enterprise organization seeks to modernize facility management with a visually intuitive, agile platform. From my analysis, it excels in simplifying space and move planning for growing companies aiming to move beyond outdated systems.

My confidence in this recommendation is high for organizations prioritizing ease of use and efficient visual space management.

This SpaceIQ review offers a clear assessment, providing strong guidance for your software decision process.