Are registration errors costing you?
Those frustrating claim denials often start with simple mistakes during patient intake. It’s a small error with a big financial impact on your practice.
Manual data entry creates bottlenecks and frustrates staff. Worse, it exposes you to data breaches and compliance risks that can damage patient trust.
According to HFMA, 47% of hospitals reported increased claim denials last year due to these very registration issues. This shows just how critical accurate intake truly is.
But you can fix this. The right software helps streamline your entire registration workflow and protects sensitive patient information from the start.
In this guide, I’ll break down the best patient registration software for you. We’ll look at options that secure data and integrate with your EHR.
You’ll find tools that reduce errors, improve patient flow, and ensure you’re always HIPAA compliant without the usual implementation headaches.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | NexHealth → | Practices automating admin tasks | |
| 2 | Curve Dental → | Growing medical practices | |
| 3 | Mogo → | Practices needing flexible deployment | |
| 4 | iDentalSoft → | Cloud-based, HIPAA-compliant clinics | |
| 5 | Planet DDS → | Growing practices & DSOs |
1. NexHealth
Are you struggling with patient registration chaos?
NexHealth offers automated scheduling, communications, and digital forms. This means you can get new appointments and fill last-minute openings, saving your team hours of administrative work.
This software eliminates the need to scan paper forms again, letting you streamline your practice. You can save hours of admin every day.
The result? A smoother patient experience.
NexHealth helps you automate every step of your patient journey. Their solution enables practices to book appointments, send messages, manage payments, digitize forms, verify insurance, and boost reviews.
For instance, their Forms feature eliminates paperwork with digital forms that sync directly to your health record system using the NexHealth Synchronizer. You also get automated reminders to eliminate patient no-shows, a feature that helped Daily Smiles Dental reduce cancellations.
Additionally, online booking syncs directly to your health record system, while features like One-Click Recalls and Waitlist help you fill schedules efficiently and manage patient flow. This comprehensive approach ensures you can save valuable time and significantly enhance productivity.
Your team can see ROI quickly.
Key features:
- Digital Forms: Never scan paper forms again, as digital forms automatically sync with your health record system, streamlining patient intake and reducing manual effort.
- Automated Communications: Send automated reminders and messages to patients, effectively eliminating no-shows and enhancing overall patient engagement.
- Seamless EHR Integration: The NexHealth Synchronizer integrates with dozens of EHRs in real-time, automating data syncing and ensuring a smooth workflow without manual data entry.
NexHealth features, pricing, & alternatives →
Verdict: NexHealth is a strong contender for the best patient registration software, especially for practices aiming to automate administrative tasks and integrate with existing EHR systems. Its proven capabilities, as demonstrated by practices like Daily Smiles Dental seeing a 50% reduction in no-shows, highlight its effectiveness in improving efficiency and patient satisfaction.
2. Curve Dental
Frustrated by fragmented patient data and slow check-ins?
Curve Dental provides an all-in-one solution with smart forms and digital patient intake, reducing manual entry errors.
This means you can say goodbye to mountains of paperwork, as digital forms boost accuracy and free up staff time.
Ready for a smoother registration process?
Curve Dental’s patient intake features streamline the entire registration workflow, allowing patients to complete forms digitally on any device before their appointment. This ensures a smooth and efficient check-in process, drastically improving your patient experience from the start.
Additionally, its built-in cloud-based imaging means you can easily capture, store, and manipulate patient images all in one place, providing 24/7 access to vital patient profile information. Plus, features like scheduling, billing, and patient engagement are integrated, simplifying operations and enhancing communication with timely reminders and updates via text or email. The result is an elevated experience for your patients and a more efficient practice for you.
Speaking of efficient registration, my article on best event registration software provides insights into streamlining the attendee experience.
Key features:
- Smart Forms & Patient Intake: Enables digital form completion on any device, ensuring auto-populated data and boosting accuracy while freeing up your staff’s valuable time.
- Integrated Imaging & Scheduling: Provides cloud-based imaging with 24/7 access to patient profiles and offers flexible self-scheduling for patients based on your availability.
- Comprehensive Patient Engagement: Includes automated reminders to reduce no-shows, proactive recare scheduling, and two-way text communication to keep your schedule full.
Curve Dental features, pricing, & alternatives →
Verdict: Curve Dental stands out as a leading contender for best patient registration software, particularly for practices aiming to boost efficiency and patient satisfaction. Its seamless integration of patient intake, scheduling, imaging, and billing, along with reported outcomes like 25% fewer no-shows, makes it a powerful choice for growing medical practices.
3. Mogo
Worried about securing patient data and streamlining registration?
Mogo offers a complete cloud-based solution to manage your patient journey. This means your practice can focus on delivering exceptional care.
You can instantly deploy modules from any web-enabled device, giving you complete control over your practice’s operations. Here’s how you can simplify your patient intake process.
Mogo simplifies patient registration from start to finish.
This solution provides powerful modules like Patient Check-in, Patient Portal, and Patient Forms. You can access essential tools right from your browser, making it easy to manage appointments and patient information from anywhere, anytime. It lets you streamline everything from scheduling to payments. Plus, you get features like virtual waiting rooms, patient notifications, and medical history updates. The result is a smooth, efficient experience for both your staff and patients.
Boost your practice’s efficiency and patient satisfaction.
While optimizing patient management, considering broader financial tools like recurring billing software can further streamline your practice’s finances.
Key features:
- Centralized Patient Management: Handle appointments, medical records, and patient communications from a single, cloud-based platform accessible anywhere.
- Intuitive Patient Engagement Tools: Utilize Patient Check-in, Patient Portal, and customizable forms to streamline intake and improve patient experience.
- Seamless Operational Control: Gain instant access to vital modules like virtual waiting rooms and patient notifications, optimizing workflow and reducing administrative burden.
Mogo features, pricing, & alternatives →
Verdict: Mogo’s modular, cloud-based approach makes it an excellent candidate for the best patient registration software, especially for practices prioritizing flexible deployment and comprehensive patient management. Its focus on streamlining workflows from check-in to payments addresses key pain points like data security and efficiency, ensuring seamless operations.
4. iDentalSoft
Are you struggling with patient registration complexities?
iDentalSoft offers a cloud-based solution that significantly simplifies these challenges, making your practice 100% paperless.
This software reduces IT hassles and eliminates expensive servers, ensuring your data is always protected with HIPAA-compliant, enterprise-grade security.
It’s time to streamline your registration process.
iDentalSoft solves these common registration headaches with an intuitive online intake portal, allowing new patients to complete forms digitally, eliminating manual data entry. You can even offer patient self-check-in via kiosk or their own device, dramatically cutting down wait times and freeing up your front office staff. This comprehensive approach enhances the patient experience from the very first interaction. Additionally, features like online appointment requests and automated recalls help you attract and retain new patients, ensuring a steady flow.
This comprehensive solution empowers your team.
Key features:
- Online Intake Portal: Enables patients to complete registration and health history forms digitally, eliminating paper and manual data entry.
- Automated Patient Communication: Offers automated recalls, appointment requests, and communication via email, text, and iChat, reducing no-shows and improving patient engagement.
- HIPAA-Compliant Security: Ensures all patient data is protected with enterprise-grade, two-level authentication and role-based security, safeguarding sensitive information.
iDentalSoft features, pricing, & alternatives →
Verdict: For practices seeking the best patient registration software that centralizes operations and boosts efficiency, iDentalSoft stands out. Its cloud-based, HIPAA-compliant platform with features like online intake and automated patient communications simplifies complex workflows, helping you attract and retain patients while securing data.
5. Planet DDS
Tired of registration headaches and data security worries?
Planet DDS helps you deliver the greatest possible impact by making your clinicians and staff the stars of the show.
It centralizes operations and data, reducing manual effort and streamlining processes, so you can focus on improving patient outcomes. This means faster bookings and simplified insurance billing.
Your search for streamlined operations ends here.
Planet DDS delivers dental software built to help your organization improve efficiency and increase revenue. This cloud-based platform helps drive growth and empower your team.
You can expect a better front office and patient experience with features like inter-clinic access to records and imaging. This expansive feature set increases efficiency and decreases costs by replacing costly legacy systems with predictable monthly subscriptions, saving customers 40% on average. Planet DDS also offers integrated payments through Planet DDS Pay, simplifying transactions and streamlining compliance across multi-location practices.
The system is device-agnostic, providing improved security and IT access by minimizing HIPAA breach risks and consolidating your software systems.
Your practice is better positioned to scale.
If you’re also looking into software for other medical specialties, my guide on best dermatology software covers essential solutions.
Key features:
- Denticon Practice Management System: This cloud-based software provides the platform needed to grow your dental business, managing day-to-day clinical and business operations with ease.
- Apteryx Cloud Imaging: A device-agnostic, cloud-based 2D/3D dental imaging solution with AI capabilities that allows you to store, view, and optimize x-ray images anytime, anywhere.
- Planet DDS Pay: Simplifies payments, reduces outstanding balances, and streamlines compliance across multi-location practices, designed for Cloud 9 and Denticon users.
Planet DDS features, pricing, & alternatives →
Verdict: Planet DDS stands out as a strong contender for the best patient registration software, particularly for growing medical practices and DSOs. Its cloud-based solutions, like Denticon, offer centralized data, streamlined operations, and enhanced security, minimizing HIPAA breach risks. Customers report significant savings, often 40% in total cost of ownership, and increased business valuation by $100,000 or more.
6. DocResponse
Tired of registration bottlenecks and patient data headaches?
DocResponse offers digital patient check-in and online scheduling to capture demographics and streamline your workflow. This means you can automate the entire pre-visit process, freeing up staff and phone lines. It also offers immediate EHR updates for accuracy.
Ready to transform your patient registration?
DocResponse tackles common pain points by automating patient intake, managing schedules, and facilitating payments. It eliminates paper forms, allowing patients to pre-fill essential documents like histories and consent forms digitally. This ensures timely check-ins and accurate data, reducing both patient wait times by 16 minutes and provider documentation time by 70%. Additionally, you can collect payments easily with 0% transaction fees and securely send HIPAA-compliant forms, safeguarding patient information on a secure cloud.
Say hello to better patient care.
If you’re interested in compliance solutions beyond patient data, my article on best Eway Bill Software might offer further insights.
Key features:
- Automated Patient Intake & Scheduling: Streamline pre-visit registration, online appointment scheduling, and digital form completion, saving your staff significant time and reducing patient wait times.
- Seamless EHR Integration & Data Security: Achieve real-time EHR updates and maintain HIPAA compliance with secure cloud storage, ensuring accurate data and protecting sensitive patient information.
- Efficient Payment Collection & Reputation Management: Collect payments with 0% transaction fees and easily gather patient feedback to enhance your online reputation and patient satisfaction.
DocResponse features, pricing, & alternatives →
Verdict: DocResponse truly stands out as a best patient registration software solution, especially for practices looking to automate workflows and ensure compliance. With features like non-disruptive onboarding, dedicated customer success managers, and reported 20x average ROI, it’s designed to alleviate your staff’s burden and significantly enhance the patient experience.
7. YoloSystem
Managing patient data is a significant challenge, isn’t it?
YoloSystem simplifies this with intelligent data capture, which is essential for busy practices.
You can automatically extract information from documents, helping you to reduce manual entry errors and improve data accuracy.
Here’s how you can transform your registration process.
YoloSystem directly addresses your pain points by streamlining data input and ensuring regulatory compliance.
This means you can capture and validate patient information quickly, reducing the time spent on administrative tasks while maintaining high security standards.
Additionally, the platform’s robust architecture handles large volumes of data efficiently, providing customizable reporting and real-time patient flow monitoring that scales with your practice’s growth, ensuring you have the insights needed without compromising on data integrity or security.
Achieve greater efficiency and security now.
Key features:
- Intelligent data capture: Extracts patient information from documents, validating data and reducing manual entry errors to ensure accuracy and compliance with HIPAA standards.
- Automated data extraction: Helps convert unstructured data into usable formats, allowing seamless integration with existing EHR systems and supporting scalable solutions for growing practices.
- Customizable reporting: Provides real-time insights into patient flow, offering data to justify ROI and enabling proactive decision-making for improved patient satisfaction.
YoloSystem features, pricing, & alternatives →
Verdict: YoloSystem stands out as best patient registration software for practices seeking to reduce manual data entry and enhance security. Its focus on intelligent data capture and automated validation directly tackles common pain points like errors and compliance fears, making it an excellent choice for healthcare administrators prioritizing data integrity and efficient workflows.
8. Experian
Is patient data security keeping you up at night?
Experian offers robust identity theft and fraud protection, including monitoring, alerts, and detailed reports. This directly addresses your major concern: safeguarding sensitive patient information from breaches.
This solution protects patient data by allowing you to freeze your Experian credit file.
This means you gain control.
Experian’s features include identity monitoring and free dark web scans for SSN, phone, and email. This is crucial for healthcare administrators managing patient registration, as it proactively identifies potential data exposure points. Furthermore, you can find your information on people finder sites, helping you control privacy.
Additionally, Experian provides tools like security freezes, fraud alerts, and dispute resolution for inaccurate information. These capabilities offer a multi-layered approach to protecting patient identity, crucial for HIPAA compliance and maintaining patient trust. It’s about more than just data; it’s about peace of mind.
Protect your practice and your patients.
Key features:
- Identity Theft Protection: Offers ID monitoring, real-time alerts, and comprehensive protection against identity theft and fraud, safeguarding patient data during registration.
- Security Freeze Capability: Allows you to freeze or unfreeze your Experian credit file, providing an essential layer of security to prevent unauthorized access to sensitive patient information.
- Dark Web & Privacy Scans: Conducts free scans for SSN, phone, and email on the dark web and helps remove your information from people finder sites, enhancing overall data privacy.
Experian features, pricing, & alternatives →
Verdict: Experian is a strong contender for the best patient registration software, particularly for healthcare administrators prioritizing data security and compliance. Its features like identity theft protection and security freezes directly address critical pain points, ensuring patient information remains secure from potential threats.
9. Interlace Health
Tired of registration slowing down your patient care?
Interlace Health helps you speed up patient intake with streamlined remote and in-person registration. This means patients move through faster, freeing your staff to focus on critical patient care.
You can centralize all forms into a digital library, which helps cut printing costs and eliminate outdated forms. This ensures consistent version control across your entire system, removing chaos.
It’s time to simplify your workflows.
Interlace Health addresses the frustrations of traditional forms, ensuring they enhance rather than hinder your operations. You can launch forms directly within your existing EHR, messaging apps, and practice management software.
This seamless integration eliminates the need to replace your current systems, making your EHR more efficient. For example, it integrates with major EHRs like Epic, Cerner, MEDITECH, and Juno, ensuring continuity. Additionally, the software prepares you for downtime, allowing you to admit patients and generate documents even when your network or EHR is offline, preventing data loss.
This system guarantees care continuity and reduces costly workarounds, ensuring your practice is always prepared.
Your workflows should not be complicated.
While focused on healthcare, other critical infrastructure also benefits from advanced systems. For more on this, check my guide on advanced distribution management system.
Key features:
- Speed Up Registration: Delivers streamlined remote and in-person registration across various care settings, accelerating patient intake and freeing up staff time for direct patient care.
- Standardize All Forms: Centralizes all forms into a digital library, which cuts printing costs, eliminates outdated documents, and ensures consistent version control for your organization.
- Prepare for Downtime: Enables patient admission and document generation even when your network and EHR are offline, ensuring uninterrupted care continuity and preventing data loss.
Interlace Health features, pricing, & alternatives →
Verdict: For healthcare administrators seeking the best patient registration software that tackles compliance, downtime, and workflow efficiency, Interlace Health is an excellent choice. Its ability to standardize forms and integrate with major EHRs like Epic and Cerner makes it ideal for streamlining operations and boosting staff productivity.
Conclusion
Fix your patient intake process.
Choosing the right software is tough. You must balance HIPAA compliance with seamless EHR integration, all while avoiding the constant risk of costly data entry errors.
It’s a solvable problem. As MD Clarity reports, implementing standardized registration processes can significantly reduce errors. This directly impacts your bottom line by improving billing accuracy and securing reimbursements you’ve rightfully earned.
Here is what I recommend.
From my review, NexHealth is the top choice. It automates the entire intake process and syncs flawlessly with your EHR, directly addressing these challenges.
Its digital forms eliminate tedious paperwork and sync data instantly. This is why it’s the best patient registration software for securing your data and boosting efficiency.
I recommend you see it for yourself. Book a free demo of NexHealth to see how it can transform your practice’s workflow.
Your staff will thank you.
