Smartsheet
Smartsheet is a flexible work management platform that combines the familiar interface of a spreadsheet with powerful project management features to help you automate workflows and track complex projects.
Motion
Motion is an intelligent productivity platform that uses artificial intelligence to automatically build your daily schedule, prioritize tasks, and resolve calendar conflicts to maximize your deep work time.
Quick Comparison
| Feature | Smartsheet | Motion |
|---|---|---|
| Website | smartsheet.com | usemotion.com |
| Pricing Model | Freemium | Subscription |
| Starting Price | Free | $19/month |
| FREE Trial | ✓ 30 days free trial | ✓ 7 days free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2005 | 2019 |
| Headquarters | Bellevue, USA | San Francisco, USA |
Overview
Smartsheet
Smartsheet gives you a dynamic workspace where you can manage projects, automate workflows, and build new solutions without writing code. You can switch between grid, card, Gantt, and calendar views to visualize your work exactly how you want. It bridges the gap between simple spreadsheets and complex project tools, allowing you to track individual tasks or manage massive enterprise portfolios in one centralized location.
You can eliminate manual data entry by setting up automated alerts, status updates, and approval requests. The platform scales with your needs, whether you are a small team organizing a launch or a large corporation managing global operations. It helps you increase transparency across your organization by sharing real-time dashboards and reports with stakeholders, ensuring everyone stays aligned on key goals and deadlines.
Motion
Motion is an AI-driven productivity tool that takes the manual work out of planning your day. Instead of staring at a static to-do list, you input your tasks, meetings, and deadlines, and the platform's Intelligent Calendar automatically builds an optimized schedule for you. If a meeting runs over or a new priority emerges, the algorithm reshuffles your entire day in seconds to ensure you stay on track.
You can manage complex projects using visual Kanban boards or lists while the AI ensures every task has a dedicated time slot on your calendar. It acts as a personal assistant that protects your deep work blocks and alerts you if a deadline is mathematically impossible to hit. Whether you are a solo professional or part of a high-growth team, it helps you reclaim hours of planning time every week.
Overview
Smartsheet Features
- Flexible Work Views Switch instantly between Grid, Gantt, Card, and Calendar views to manage your tasks from any perspective you prefer.
- Automated Workflows Create visual automated actions to send alerts, request approvals, and update sheet rows without manual intervention.
- Real-time Dashboards Build custom widgets and charts to give your team and executives a live look at project health and performance.
- Dynamic Reports Consolidate information from multiple sheets into a single report to identify trends and risks across different departments.
- Proofing and Approvals Streamline content reviews by uploading files directly to rows and collecting feedback through dedicated proofing workflows.
- Resource Management Track team availability and allocate hours effectively to ensure your projects stay on schedule and under budget.
Motion Features
- Intelligent Calendar. Automate your daily schedule as the AI places tasks into open gaps and reshuffles them when your plans change.
- Automatic Task Prioritization. Set deadlines and priority levels so the system can automatically move your most critical work to the front.
- Project Manager. Organize complex team projects with Kanban and list views that sync directly with everyone's individual daily calendars.
- Meeting Assistant. Share your availability with custom booking links that prioritize your preferred working hours and protect your deep work.
- Deadline Alerts. Receive proactive notifications if the AI detects you won't have enough time to finish a task before its deadline.
- Focus Time Protection. Group your tasks together to create dedicated blocks of uninterrupted time for your most demanding cognitive work.
Pricing Comparison
Smartsheet Pricing
- 1 user and 2 editors
- Up to 2 sheets
- Gantt, Grid, Card views
- 500MB attachment storage
- 100 automations per month
- Everything in Free, plus:
- Unlimited viewers
- Up to 10 sheets
- Unlimited reports and dashboards
- 20GB attachment storage
- Forms and branding
Motion Pricing
- AI Intelligent Calendar
- Automatic Task Manager
- Unlimited Meeting Booking pages
- Sync with Google & Outlook
- Mobile and Desktop apps
- One-click email to task
- Everything in Individual, plus:
- Collaborative Project Management
- Centralized team billing
- Automated team scheduling
- Shared projects and tasks
- Dedicated customer success
Pros & Cons
Smartsheet
Pros
- Familiar spreadsheet interface reduces the initial learning curve
- Highly customizable views for different project management styles
- Powerful automation engine saves hours of manual work
- Excellent reporting capabilities across multiple different sheets
- Strong mobile app for managing tasks while traveling
Cons
- Advanced features require a significant time investment
- Real-time collaboration lacks the speed of Google Sheets
- Pricing can become expensive as you add more members
Motion
Pros
- Eliminates the mental fatigue of daily planning
- Automatically recovers time when meetings are cancelled
- Consolidates multiple calendars into one view
- Proactively warns you about upcoming missed deadlines
Cons
- Higher price point than traditional calendar apps
- Mobile app has fewer features than desktop
- Algorithm requires time to learn your habits