YAROOMS Reviews, Pricing, Features & Alternatives in 2026
YAROOMS is a workplace management software providing integrated solutions for desk booking, meeting room scheduling, and hybrid work coordination to help you optimize office space and employee collaboration.
YAROOMS is a comprehensive workplace management platform designed to help you navigate the complexities of hybrid work and office space optimization. Instead of manual spreadsheets or clunky calendars, you get a visual interface to manage desks, meeting rooms, and parking spaces in real-time. You can coordinate team schedules, track office attendance, and ensure your physical workspace aligns with your actual needs.
The platform solves the headache of 'ghost bookings' and underutilized real estate by providing detailed analytics on space usage. Whether you are a mid-sized company or a global enterprise, you can implement check-in requirements and occupancy limits to maintain a safe, efficient environment. It integrates directly with your existing digital ecosystem, including Microsoft Teams and Outlook, to make scheduling a natural part of your workday.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop guessing how your office is being used. YAROOMS provides the visual tools and automated rules you need to create a frictionless hybrid work experience for your entire team.
Interactive Floor Maps
Book desks or meeting rooms directly from a visual map of your office to see exactly where you will be working.
Hybrid Work Scheduling
Coordinate office days with your teammates so you can ensure you are in the building at the same time for collaboration.
Room Booking System
Schedule meeting spaces through a web portal, mobile app, or digital signage to eliminate double bookings and scheduling conflicts.
Workplace Analytics
Access detailed reports on space utilization and peak occupancy hours to make data-driven decisions about your real estate footprint.
Visitor Management
Register guests and track their arrival to maintain a secure office environment and provide a professional welcome experience.
Carbon Tracking
Monitor and report on your workplace CO2 emissions related to office use and employee commuting to meet sustainability goals.
Integrations
Microsoft Teams
Outlook
Google Calendar
Slack
Azure AD
Okta
Zoom
Workday
Pricing Plans
YAROOMS offers a 14-day free trial so you can explore the platform features before committing. Pricing is structured into specialized packages for rooms, desks, or full workplace management, with paid plans starting at approximately $12 per month for basic room scheduling. You can scale your plan based on the number of resources you need to manage.
Based on user feedback from professional review platforms, here is what stands out about the YAROOMS experience for modern office managers:
Pros
Seamless integration with Microsoft Teams and Outlook
Highly intuitive visual floor plan interface
Responsive customer support team for technical setup
Effective at reducing meeting room 'ghost bookings'
Cons
Mobile app interface can feel slightly limited
Initial floor plan setup requires time investment
Reporting filters can be complex for new users
Who Should Use YAROOMS?
Perfect for mid-market and enterprise companies (50-5,000+ employees) transitioning to hybrid work models who need to optimize their physical office footprint.
Best for Company Sizes
mid-market
enterprise
Popular Industries
Our Verdict
YAROOMS is a top-tier choice if your organization relies heavily on the Microsoft 365 ecosystem and needs a reliable way to manage hybrid office spaces. The 14-day trial gives you enough time to test the floor map functionality, which is one of the platform's strongest assets for improving the employee experience.
While the setup of custom floor plans requires some initial effort, the long-term visibility into office utilization provides significant ROI for facility managers. Highly recommended if you want to move away from manual scheduling and need a professional, integrated solution for desk and room management.
Ready to Try YAROOMS?
Start your 14-day free trial today—no credit card required. See why over 0 teams trust YAROOMS