Juggling regulatory requirements is no small feat.
For administrators and managers at long-term care facilities, every day can bring a mountain of paperwork, manual data entry headaches, and constant pressure to keep teams in sync. Missing a detail or struggling with outdated processes puts both compliance and patient care at risk.
That’s a lot to manage, especially when multiple systems do not cooperate. You deserve more efficiency and less worry.
Notably, 81% of healthcare executives said that seamless integration of electronic health records is their top management priority according to IMARC Group research. This highlights how critical streamlined digital processes are for improving outcomes and operational performance.
There is a better way. Finding the right software solution can relieve pain points, coordinating care, automating your documentation, and helping your facility exceed compliance needs.
In this article, I’m going to highlight the best long term care software to simplify your facility management in 2025. You’ll find tailored overviews, real use cases, and even tips for maximizing ROI with your software of choice.
By reading this, you’ll discover trusted solutions that save you time, cut down on errors, and let you focus more on high-quality care.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | WellSky → | Long-term care providers needing coordinated whole person care |
| 2 | PointClickCare → | Facility managers seeking enhanced clinical and financial coordination |
| 3 | Sevocity → | Managers needing customizable clinical documentation with live support |
| 4 | Foothold Technology → | Care managers requiring all-in-one human services and billing software |
| 5 | Storii → | Families and care facilities preserving memories to reduce isolation |
1. WellSky
Managing long-term care efficiently is tough.
WellSky tackles this by offering intelligent care management software for long-term care providers. It helps you simplify complex workflows while improving patient outcomes.
Their platform focuses on whole person care and connects providers, payers, and community organizations for coordinated care delivery. This approach reduces gaps in care and enhances communication across all settings.
Real-time technology eliminates care silos and helps your staff focus more on patients than paperwork. Plus, WellSky’s predictive analytics transform data into actionable insights, guiding better decision-making and resource allocation.
Staff retention also gets a boost. WellSky empowers clinicians by streamlining redundant processes, letting them work at the top of their license. It’s a game-changer for facilities struggling with workforce challenges.
The software supports long-term care facilities, including skilled nursing, assisted living, and continuing care, making it flexible for various care settings. If you also want to streamline meeting processes at your facility, you might want to explore virtual board meeting software tools for efficient communication.
If you want comprehensive solutions that improve care coordination and operational efficiency, WellSky definitely stands out.
Key features:
- Coordinated whole person care: Enables collaboration among providers, payers, and community groups to improve outcomes and reduce care fragmentation.
- Predictive analytics suite: Converts EHR and operational data into insights for smarter decisions, helping reduce hospital readmissions and improve patient safety.
- Staff retention tools: Streamlines workflow and reduces administrative burdens, helping clinicians focus on quality care and stay engaged in their roles.
Learn more about WellSky features, pricing, & alternatives →
Verdict:
WellSky is an excellent choice for long-term care managers who want smart, unified software to improve care coordination, reduce risk, and enhance staff performance. Over 20,000 clients trust WellSky, with a 96% retention rate, proving its effectiveness as the best long term care software.
2. PointClickCare
Are care transitions causing you headaches?
PointClickCare offers a comprehensive cloud-based platform that connects care teams by making patient data accessible and actionable to ease care coordination.
With access to the largest long-term and post-acute care dataset, you can break down data silos and have a complete patient picture. This helps ensure smooth, safe transitions between healthcare providers and reduces avoidable readmissions. The software improves case management and strengthens partnerships within networks, supporting high-performance operations.
It truly boosts care outcomes.
You’ll find it simplifies billing and financial workflows by linking care delivery with billing teams, helping you close business months faster and improve your revenue cycle.
Their AI-driven insights support proactive interventions and improve clinical decision-making. Plus, PointClickCare fosters innovation by enabling healthcare providers to adapt confidently to new payment models like PDPM and manage staffing challenges with technology.
Technology here is built to support your facility’s growth and efficiency.
Key features:
- Centralized care coordination platform connecting skilled nursing, senior living, and other providers to improve communication and reduce patient risks and readmissions.
- Financial health tools with real-time data that accelerate billing processes, reduce errors, and close revenue cycles faster for better facility profitability.
- AI-powered insights and analytics that deliver actionable care recommendations and enable you to operate confidently under evolving healthcare policies like PDPM.
Learn more about PointClickCare features, pricing, & alternatives →
Verdict:
PointClickCare stands out as the best long term care software for facility managers seeking improved clinical coordination and financial performance. Providers like Prestige Care have praised it for enhancing care quality and operational smoothness, proving its value in real-world settings. The platform’s deep data integration and AI support make it a solid choice as you prepare for future healthcare demands.
3. Sevocity
Struggling to keep your facility’s documentation organized?
Sevocity offers unlimited clinical content customization to tailor the system precisely to your needs. This means you can streamline workflows specific to your long term care setting without extra cost or hassle.
Its free and unlimited customization services allow you to build forms, templates, and clinical content that truly fit how you work. This flexibility can help reduce documentation errors and improve your care quality.
You get 24/7 live US-based support.
So when something comes up, you’re never left stuck, saving you time and frustration.
Additionally, Sevocity integrates seamlessly with your practice management system or the one you prefer. This bi-directional interface keeps billing and clinical data in sync, easing administrative burdens across your facility.
Plus, they offer free online training, so your team gets up to speed quickly without extra expense or downtime.
Key features:
- Unlimited clinical content customization lets you create forms and templates tailored to capturing long term care-specific notes and workflows, reducing repetitive entries and errors.
- 24/7 live US-based support ensures you get expert help whenever you need it, avoiding delays in patient care or administration.
- Seamless bi-directional integration with practice management software keeps clinical and billing systems synchronized, streamlining operations across your facility.
Learn more about Sevocity features, pricing, & alternatives →
Verdict:
Sevocity stands out as one of the best long term care software options for facility managers who want flexibility and reliable support. With unlimited customization and seamless system integration, it helps reduce administrative headaches. Their users consistently praise the 24/7 live help, which speeds up issue resolution so care and billing never get delayed.
4. Foothold Technology
Managing care documentation is often overwhelming.
Foothold Technology offers a flexible human services software designed to streamline care documentation, billing, and client management.
Their software helps case managers and facility leaders boost efficiency by organizing client info across multiple programs such as behavioral health, developmental disabilities, and supportive housing. With fully integrated billing modules, your team can handle invoicing without juggling separate systems. It results in fewer billing errors and faster reimbursements.
You get peace of mind.
Foothold’s system is built with security first, consistently scoring top marks on HIPAA and federal standards, so your clients’ sensitive data stays protected.
Another standout feature is their configurable service and treatment planning tools that adapt to various human service programs. This enables personalized care that matches clients’ unique needs without extra manual work.
You’ll appreciate the connected care approach.
Their software links all care specialists, labs, pharmacies, and partners in one platform. This coordination reduces communication gaps and improves client outcomes. Plus, they offer full-service implementation, training, and ongoing support, making adoption smoother for your team.
Key features:
- Integrated billing with service modules: Streamlines invoicing across all programs, reducing errors, and accelerating payment cycles in your long term care facility.
- Customizable service and treatment plans: Supports personalized client care easily across developmental disabilities, behavioral health, and housing programs.
- Robust security and compliance: Ensures HIPAA-level data protection and meets federal standards to keep sensitive client information safe.
Learn more about Foothold Technology features, pricing, & alternatives →
Verdict:
Foothold Technology ranks as the best long term care software for care managers seeking an all-in-one solution that increases efficiency while maintaining compliance and client security. Their integrated billing and customizable care plans drove major improvements for MHA of Essex and Morris Counties, highlighting their software’s impact.
5. Storii
Want to preserve your loved one’s memories easily?
Storii sends automated phone calls prompting your loved ones to share stories. This helps capture memories effortlessly, even if they don’t use the internet or smartphones.
The calls are recorded and transcribed, creating keepsake audiobooks or PDF transcripts that your family can treasure forever. It’s a simple way to reduce social isolation and preserve family history without needing any tech skills. You pick when and how often calls happen.
Your loved ones only need a phone.
Storii’s library has over 1,000 curated life story questions, or you can add your own to help jog memories and create meaningful conversations. It’s perfect for long term care settings where staying connected and mentally engaged is vital. You may also want to explore the benefits of best advocacy software to boost supporter engagement.
You also get to securely share these stories with family through email or SMS links.
The gift box option is a thoughtful way to start for someone not ready for calls yet.
Storii really shines in helping families build legacies while supporting reminiscence therapy.
Key features:
- Automated phone calls prompt storytelling, allowing elders to participate without needing internet or tech skills, alleviating frustration or isolation often felt in long term care.
- Transcriptions and audio keepsakes available anytime, so you can preserve rich histories effortlessly and share with family members who treasure those memories.
- Flexible scheduling and customizable questions, giving you control over how often calls happen and what topics inspire your loved ones, supporting sustained engagement and memory recall.
Learn more about Storii features, pricing, & alternatives →
Verdict:
Storii stands out as a highly user-friendly solution for preserving memories in long term care settings. It addresses social isolation with automated calls and personalized storytelling, making it one of the best long term care software options available. Families like those of Helen Teegan appreciate how easily it connects distant relatives and captures priceless stories for generations.
Conclusion
Managing long-term care can feel overwhelming, can’t it?
For many of you in this field, the challenges include mountains of paperwork and constant administrative burdens. You want a solution that not only boosts efficiency but also ensures compliance and enhances patient care.
It’s important to note that more than 55% of long-term care providers identify staff scheduling and retention as key pain points that software can effectively address, according to a report from PharmiWeb. This highlights the importance of choosing the right software to alleviate those challenges.
WellSky can help bridge these gaps through its intelligent care management software. It connects healthcare providers and streamlines workflows, reducing tedious processes while improving patient outcomes through its predictive analytics.
Many users have reported that by choosing WellSky, they’ve seen an increase in staff retention and morale. If you’re looking for a smarter way to manage long-term care, I suggest you book a free demo of WellSky.
You will benefit from a platform that not only fosters better care coordination but also enhances overall service delivery at your facility.
