Runn Review: Unlock Proven Project Success and Team Capacity

Juggling resource schedules getting out of hand?

If you’re evaluating project and resource management software, it’s likely because you’re frustratedwith scattered spreadsheets, time-consuming updates, and uncertainty around team availability.

Honestly, that pain is universal—missed deadlines and constant overallocation are draining your team’s energy every single week.

Runn offers a fresh, visual approach designed specifically to fix those headaches, letting you plan resources in real time, forecast capacity, and keep your projects (and profits) in check without the usual guesswork.

In this review, I’ll break down how Runn can actually help you reclaim control and make confident resourcing decisions—so you’re not flying blind, even when projects shift.

You’ll find out, in this Runn review, exactly how its features stack up—from resource scheduling and forecasting, to pricing, real-world reporting, key limitations, and how it compares with leading alternatives.

By the end, you’ll know whether Runn truly brings the features you need to run projects smoothly and profitably.

Let’s dive into the analysis.

Runn Overview

Runn impressed me with its clear mission to connect your people, projects, and profits in real-time. They have been around since 2018, based out of Wellington, New Zealand.

What sets them apart is their dedicated support for growing professional services firms, software teams, and modern digital agencies. You can tell they deeply understand your need for clear visibility into project plans and profitability without overcomplicating workflows.

Their recent product updates have been quite smart, strengthening forecasting and scenario planning capabilities. We will explore how this translates into better operational decisions through this Runn review.

Unlike simpler tools like Float or complex enterprise systems, Runn’s true sweet spot is balancing powerful features with intuitive design. This practical approach genuinely feels like it was built by people who actually manage projects for a living.

You’ll find them working with forward-thinking digital agencies, software consultancies, and engineering firms that have definitely outgrown messy spreadsheets and need a more professional, scalable solution.

I believe their main strategic focus is giving you that single, real-time view of your entire operation. This directly aligns with a strong market trend toward using better data to drive profitable growth.

Now, let’s take a look at their features.

Runn Features

Struggling to get a clear picture of your team’s workload?

Runn features are actually designed to give you real-time visibility and control over your projects and people. Here are the five main Runn features that streamline resource management.

1. Real-Time Resource Scheduling

Trying to schedule people with a spreadsheet?

Manual scheduling can lead to overbookings and misallocations. This means your projects might suffer from poor resource utilization and missed deadlines.

Runn provides a dynamic, visual interface for scheduling, allowing for quick assignments with drag-and-drop ease. From my testing, the ability to use placeholders for tentative team members is incredibly useful. This feature helps you efficiently assign people to projects and allocate their time properly.

This means you can easily adapt to changes and keep your projects on track, even with last-minute adjustments.

2. Capacity Management

Is your team constantly overwhelmed or underutilized?

Without a clear overview, you can easily overcommit your team or leave valuable resources idle. This can impact both project profitability and team morale.

The platform gives you a bird’s-eye view of your organization’s schedules, which is crucial for managing workload and availability. What I love about this approach is how you can drill down into different roles and teams to spot capacity “cliffs.”

The result is your team gets a balanced workload, and you can proactively adjust to maintain productivity and prevent burnout.

3. Project Planning & Financials

Are you guessing project budgets and profitability?

Poor financial tracking means you might lose money on projects or struggle to unlock profitable opportunities. This can undermine your business’s financial health.

Runn helps you plan projects with budgets in mind, tracking progress against planned versus actual time and costs. Here’s what I found: it tracks project margin and bill rates, which is essential for profitability analysis. This feature ensures projects are delivered within budget and contribute positively.

This means you can ensure your projects are always financially viable, giving you confidence in your project pipeline.

4. Forecasting & Reporting

Making critical decisions based on outdated data?

Lack of accurate foresight means you’re always reacting, not planning. This guesswork can lead to poor resource allocation and missed business opportunities.

Runn offers powerful forecasting capabilities for capacity, projects, and financials, helping you stay ahead. From my testing, the robust reporting and analytics provide deep insights into utilization and project variance. This feature supports data-driven decision-making, eliminating the guesswork.

So you can gain a comprehensive overview of future capacity planning, leading to faster, more informed business decisions.

5. Time Tracking & Timesheets

Struggling to track actual project hours versus planned?

Inaccurate time tracking leads to incorrect project costing and billing. This can significantly impact your profitability and client trust.

Runn includes built-in timesheets to monitor project progress and compare planned with actual hours. What you get instead is accurate tracking of billable and non-billable time, which is vital for precise costing. This feature contributes directly to your project’s profitability analysis.

This means you can ensure accurate billing, improve project profitability, and easily manage your team’s time.

These Runn features work together to create a complete resource and project management system that offers real-time visibility into your business operations.

Runn Pricing

Worried about hidden software costs?

Runn pricing offers clear, tier-based options with both monthly and annual billing, making it straightforward to budget for your resource management needs.

Plan	Price & Features
Startup	Free for up to 5 managed people • Unlimited projects & planned time • Real-time resource scheduling • Capacity management • Robust reporting & analytics
Pro	$14.00/person/month (billed annually) or $10.00/person/month (billed monthly) • Unlimited managed people • Advanced planning features • Resource request workflows • Custom fields (up to 5) • API access & activity logs
Enterprise	Custom pricing – contact sales • Premium features & advanced insights • Custom reporting & subdomain • Full API access & Enterprise SLAs • SAML Single Sign-On • Dedicated account manager & expert support

1. Value Assessment

Great pricing value here.

From my cost analysis, the Startup plan offers incredible value by providing full feature access for small teams, letting you experience Runn’s power without commitment. The per-person pricing scales with your growth, avoiding hefty jumps until you genuinely need more capacity.

This means your budget gets a predictable and fair cost structure, aligning directly with your team’s size.

2. Trial/Demo Options

Smart evaluation approach available.

Runn offers a generous 14-day free trial, allowing you to thoroughly explore all features before making any financial commitment. What I found particularly useful is how the trial requires no credit card, removing any pressure for your finance team.

This lets you test the software’s fit for your operations and team without worrying about unexpected charges or automatic renewals.

3. Plan Comparison

Choosing the right tier matters.

The Startup plan is perfect for small teams, while the Pro plan offers unlimited users for growing organizations under 100 employees. What stands out is how the Enterprise tier unlocks advanced features like SSO and dedicated support for larger, complex operations.

This tiered structure helps you match pricing to actual usage requirements, ensuring you only pay for what your business needs.

My Take: Runn’s pricing strategy is transparent and scalable, making it an excellent choice for businesses of all sizes looking for predictable costs and powerful resource management.

The overall Runn pricing reflects transparent value without hidden surprises.

Runn Reviews

What do real customers actually think?

Analyzing Runn reviews provides a balanced look at real user experiences, revealing consistent patterns in satisfaction, common praise points, and a few notable complaints. This section dissects what actual customers think.

1. Overall User Satisfaction

Users seem highly satisfied.

From my review analysis, Runn maintains exceptional ratings, averaging 4.5 to 4.8 stars across platforms like G2 and Capterra. What I found in user feedback is how the platform’s intuitive nature leads to quick adoption, minimizing initial friction for new teams.

This indicates you can expect a smooth onboarding and positive initial experience.

2. Common Praise Points

Visibility and control consistently shine.

Users frequently praise Runn for providing unparalleled visibility into project plans and team capacity. Review-wise, customers emphasize how real-time insights transform resource management, enabling smarter decisions for project managers and leadership alike.

This means you’ll gain clearer foresight into your team’s workload and future projects.

3. Frequent Complaints

Reporting options could be expanded.

While largely positive, some users express a desire for more robust or customizable reporting features. What stands out in customer feedback is how specific analytical depths are sometimes desired, particularly for highly nuanced data analysis, though it’s not a deal-breaker.

This suggests you might occasionally wish for more report granularity, but core functions are strong.

The overall Runn reviews reflect overwhelmingly positive sentiment with minor areas for enhancement, ensuring strong user experience.

Best Runn Alternatives

What are your best Runn alternatives?

The best Runn alternatives include several strong options, each better suited for different business situations and priorities. From my competitive analysis, you’ll find varied strengths across these platforms.

1. Float

Prioritizing simple, visual resource scheduling?

Float excels at tactical, day-to-day task scheduling and visual workload management, especially for smaller teams. What I found comparing options is that Float focuses on intuitive, granular task assignment, offering a clean interface that Runn sometimes surpasses in financial depth.

Choose Float if your primary need is straightforward scheduling, with less emphasis on deep financial forecasting.

2. Saviom

Are your enterprise resource needs highly complex?

Saviom targets large enterprises and PMOs needing comprehensive, highly customizable resource management and extensive financial planning. From my analysis, Saviom provides extensive functional depth and customization but typically features a less modern interface compared to Runn’s.

Consider this alternative when you manage complex, enterprise-scale resource needs requiring deep customization.

3. Resource Guru

Need simple, affordable resource scheduling?

Resource Guru shines for basic resource scheduling, offering an intuitive and very affordable solution for all team sizes. Alternative-wise, Resource Guru prioritizes ease of use and cost-effectiveness but lacks the advanced reporting and comprehensive financial insights Runn offers.

Choose Resource Guru if you need an easy-to-use tool primarily for basic scheduling without extensive project or financial analysis.

4. Scoro

Do you need an all-in-one business management suite?

Scoro is a comprehensive work management platform encompassing CRM, billing, and project management, extending far beyond Runn’s core focus. From my competitive analysis, Scoro offers broader business functionality in one platform, whereas Runn specializes more narrowly in resource and financial forecasting.

You would choose Scoro if your business needs extend beyond resource management to include CRM and invoicing.

The best Runn alternatives depend on your specific business size and feature priorities rather than just what each tool offers.

Runn Setup

What does it take to get Runn up and running?

This Runn review section provides practical guidance on its deployment process. You’ll want to understand the setup requirements and potential adoption challenges before you start your Runn setup.

1. Setup Complexity & Timeline

Expect a smooth, swift deployment.

Runn is generally considered easy to set up and customize, with many users reporting minimal staff training required. From my implementation analysis, transitions can take as little as two days, depending on your specific business size and the complexity of your existing systems.

You’ll need to define your project structure and resource allocation needs upfront to maximize setup efficiency.

2. Technical Requirements & Integration

Integrations are key for complete visibility.

Runn natively connects with popular time tracking tools like Harvest and Clockify, with an API available for custom integrations. What I found about deployment is that Runn’s API offers flexibility for unique needs, though competitors might boast more native out-of-the-box integrations.

Plan for your IT team to leverage the API if you require bespoke connections beyond the standard native offerings.

3. Training & Change Management

User adoption often comes with ease.

Many users find Runn’s interface intuitive, leading to quick staff adoption with minimal training, though detailed analytics can initially feel overwhelming. From my analysis, the platform’s low learning curve aids adoption, but you should still plan for some initial guidance on advanced features.

Focus on demonstrating the clear benefits to your team to ensure smooth adoption and full utilization of Runn’s capabilities.

4. Support & Success Factors

Vendor support truly stands out.

Runn offers complimentary onboarding for Pro and concierge service for Enterprise plans, along with dedicated customer success managers. From my implementation analysis, Runn’s responsive customer support is a critical asset during both setup and ongoing usage, enhancing your overall success.

Lean on their support team and customer success managers to guide you through the initial setup and optimize your ongoing use.

The overall Runn setup is designed for efficiency and user-friendliness, making it a relatively quick and smooth implementation for most businesses.

Bottom Line

Is Runn the right fit for your business?

This Runn review dives into the comprehensive analysis of its features, pricing, and user feedback, shaping my final recommendation for your software decision.

1. Who This Works Best For

Project-centric businesses seeking real-time resource visibility.

Runn is ideal for professional services firms, IT and software development agencies, and consultancies needing robust capacity planning and financial forecasting. From my user analysis, growing organizations prioritizing data-driven decision-making will find Runn’s capabilities invaluable for optimizing project profitability and resource utilization.

You’ll succeed if your business frequently manages complex projects and requires accurate insights into team availability and project health.

2. Overall Strengths

Intuitive interface coupled with powerful forecasting.

The software excels in providing real-time visibility into project plans, team availability, and overall business health, bolstered by comprehensive capacity planning and financial tracking. From my comprehensive analysis, its intuitive design simplifies complex resource allocation, leading to faster adoption and confident strategic planning.

These strengths mean you’ll gain better control over your projects, improving decision-making and optimizing your firm’s profitability.

3. Key Limitations

Extensive features can present an initial learning curve.

While powerful, Runn’s detailed analytics and comprehensive functionality might require an initial adjustment period for new users. Based on this review, very small teams with basic scheduling needs may find the platform’s breadth more extensive than necessary, potentially leading to underutilized features.

I believe these limitations are generally manageable for its target audience, representing a trade-off for the depth of insights provided.

4. Final Recommendation

Runn is a highly recommended solution for project-based businesses.

You should choose this software if your firm needs to move beyond basic scheduling to robust resource, project, and financial management. From my analysis, your business will thrive with Runn if real-time visibility and strategic profitability optimization are top priorities for your operational success.

My confidence level is high for professional services firms and growing organizations looking to scale efficiently.

This Runn review confirms strong value for growing professional services firms, providing the clarity you need to make an informed software decision.