Airbase
Airbase is a comprehensive spend management platform that combines accounts payable automation, corporate cards, and employee expense reimbursements into a single integrated solution to simplify your entire business spending process.
Shoeboxed
Shoeboxed is a specialized document management software that digitizes paper receipts and business cards into audit-ready data to simplify your expense tracking, tax preparation, and bookkeeping processes.
Quick Comparison
| Feature | Airbase | Shoeboxed |
|---|---|---|
| Website | airbase.com | shoeboxed.com |
| Pricing Model | Freemium | Subscription |
| Starting Price | Free | $18/month |
| FREE Trial | ✘ No free trial | ✓ 30 days free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2017 | 2007 |
| Headquarters | San Francisco, USA | Durham, USA |
Overview
Airbase
Airbase gives you a single place to manage every dollar your company spends. Instead of jumping between different tools for credit cards, invoices, and employee reimbursements, you can handle everything from one dashboard. You can set up automated approval workflows that ensure every purchase follows your company policy before the money is even spent.
The platform helps you close your books faster by syncing every transaction directly with your accounting software in real-time. Whether you are a growing startup or a mid-market company, you can eliminate manual data entry and gain total visibility into your department budgets. It replaces fragmented systems with a unified workflow that saves your finance team hours of manual work every month.
Shoeboxed
Shoeboxed helps you eliminate the headache of manual data entry by turning your physical piles of receipts into organized digital data. You can simply mail your documents in a pre-paid Magic Envelope or use the mobile app to snap photos on the go. The platform uses a combination of OCR technology and human verification to ensure your data is accurate and categorized for tax season.
Beyond just storing images, you can generate comprehensive expense reports and export data directly to your favorite accounting tools. It is designed specifically for small business owners, freelancers, and frequent travelers who need to stay organized without spending hours on paperwork. You get a centralized, searchable database that makes audits stress-free and keeps your finances in clear view.
Overview
Airbase Features
- Guided Procurement Direct your employees through a simple intake process that automatically routes requests to the right stakeholders for approval.
- AP Automation Scan invoices with OCR technology and automate your entire accounts payable workflow from bill creation to final payment.
- Corporate Cards Issue physical or virtual cards with built-in spend limits and automated receipt collection to prevent overspending.
- Expense Reimbursements Manage out-of-pocket employee expenses globally and sync them directly to your accounting system for faster payouts.
- Real-time Sync Connect your GL and sync transactions automatically, ensuring your financial data is always accurate and up to date.
- Automated Tax Mapping Categorize your spending automatically based on your chart of accounts to simplify your month-end close process.
Shoeboxed Features
- Magic Envelope Service. Mail your pile of paper receipts in a pre-paid envelope and let professionals scan and verify everything for you.
- Mobile Receipt Capture. Snap photos of receipts with your phone to instantly upload and extract key data like vendor, date, and total.
- Audit-Ready Storage. Store high-resolution images of your receipts that are officially accepted by the IRS and Canada Revenue Agency for audits.
- Business Card Digitization. Transform physical business cards into a digital contact list that you can export to your CRM or email marketing tools.
- Expense Report Generation. Create professional PDF or CSV expense reports with attached receipt images to simplify your reimbursement and tax filing.
- Automatic Gmail Sync. Connect your Gmail account to automatically pull digital receipts from your inbox into your Shoeboxed dashboard for central tracking.
Pricing Comparison
Airbase Pricing
- Bill Pay functionality
- Corporate card access
- Basic approval workflows
- Standard accounting sync
- Email support
- Everything in Standard, plus:
- Advanced procurement intake
- Purchase order management
- Multi-subsidiary support
- Custom approval routing
- Dedicated account manager
Shoeboxed Pricing
- Up to 25 documents per month
- 1 user included
- Unlimited receipt storage
- Mobile app access
- Email and OCR processing
- Standard integrations
- Everything in Startup, plus:
- Up to 150 documents per month
- Unlimited users
- Magic Envelope mail-in service
- Free shipping both ways
- QuickBooks and Xero integration
Pros & Cons
Airbase
Pros
- Consolidates multiple finance tools into one platform
- Deep integration with NetSuite and Sage Intacct
- Virtual cards make managing SaaS subscriptions easy
- Significantly reduces time spent on month-end close
Cons
- Initial implementation requires significant time investment
- Mobile app has fewer features than desktop
- Custom pricing can be high for smaller teams
Shoeboxed
Pros
- Human-verified data ensures high accuracy levels
- Magic Envelope service saves hours of scanning
- IRS-accepted digital images provide peace of mind
- Simple mobile app for instant receipt capture
Cons
- Mail-in processing can take several days
- Monthly document limits are strictly enforced
- Subscription costs are higher than basic apps