Juggling dozens of details can get overwhelming.
For festival organizers like you, keeping track of vendor contracts, ticketing, staff schedules, and on-the-fly changes often feels impossible. The complexity keeps rising as your events get bigger and the number of moving parts increases.
That makes event planning a headache most of the time. Mistakes in scheduling, scrambling to fix ticket mishaps, and managing scattered tools can cost you money and valuable time.
According to Statista, nearly 45% of festival and event planners say that boosting attendee engagement with consolidated event apps is one of the main reasons they search for a management platform. This just goes to show how much the right software can change your entire planning experience for the better.
By switching to an all-in-one festival management solution, you can automate tasks, centralize data, and scale your events with far less stress while delivering a standout attendee experience.
That’s exactly where this article steps in. I’m going to help you find the best festival management software in 2025 designed to address these universal problems.
In this guide, I’ll review top solutions and give you a look at their features, use cases, and pricing so you can pick the perfect platform for your next event.
You’ll leave knowing which tools can save you hours, increase ticket sales, and take the risk out of large-scale festival planning.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | FestivalPro → | Festival managers needing all-in-one artist and ticketing |
| 2 | Cvent → | Event planners who want scalable, engaging event lifecycle tools |
| 3 | Eventeny → | Busy organizers needing simplified vendor and volunteer management |
| 4 | Sched → | Planners seeking easy schedules and personalized attendee experiences |
| 5 | Eventtia → | Organizers needing flexible tools for complex, hybrid events |
1. FestivalPro
Planning festivals can get overwhelming fast.
You often juggle artist schedules, vendor info, staffing, and ticket sales all at once. FestivalPro tackles this chaos by managing every part of your event in one spot.
With FestivalPro, you can organise artist liaison, stage scheduling, vendor and staff management,* and ticketing without hopping between spreadsheets or apps. This cuts down on errors and saves you tons of time.
It even handles guest lists and sponsor management with simple guest logins and real-time stats.
The platform lets artists, vendors, and staff upload their info directly via unique logins, so your data stays current and accurate. If the visual aspect of your festival is important to you, you might also want to explore the best graphic design software to take your event branding to the next level.
Also, FestivalPro’s drag-and-drop scheduling tool keeps your stages running smoothly, accommodating multiple acts and quick changeovers.
The built-in ticketing system links with Stripe, offers barcoded eTickets, refunds, discounts, and real-time gate stats, making entry hassle-free.
User security is tight, with customizable access levels to keep sensitive info private across your team.
FestivalPro is built by festival folks who understand the nitty-gritty of event production. It supports events like food festivals, music shows, conferences, and multi-venue happenings. If your festival includes niche club events or private gatherings, check out options on the best club management software to enhance your member engagement.
Key features:
Comprehensive artist management: Automate contracts, gate accreditation, riders, schedules, and guest lists to save time and reduce confusion at your event.
Vendor and staff coordination: Unique logins allow vendors and staff to upload health and safety docs and schedules, improving compliance and communication.
Robust ticketing platform: From barcoded eTickets to payment plans, it handles ticket sales and refunds with real-time reporting that helps you track sales easily.
Learn more about FestivalPro features, pricing, & alternatives →
Verdict:
FestivalPro stands out as the best festival management software for event managers who want to organize everything from artist schedules to ticketing under one roof. Trusted by over 550 events worldwide, it has proven to cut admin time and improve on-site efficiency, a boon for busy festival producers.
2. Cvent
Struggling to manage every event detail smoothly?
Cvent’s platform lets you plan, promote, and execute events from start to finish, simplifying the process.
From finding venues in a network of 300,000+, to creating branded event websites and personalized registration experiences, Cvent covers all event planning stages.
You get powerful tools to drive attendee engagement before, during, and after your event.
Their check-in and badging system speeds up onsite processing and helps avoid bottlenecks.
It’s easy to track leads, generate real-time event insights, and measure ROI to see what’s working.
Another major plus is Cvent’s mobile event apps, which boost networking, schedule updates, and sponsor connections, making festival attendees feel connected and engaged.
You can also manage everything virtually or hybrid, including webinars and interactive virtual experiences, expanding your event’s reach. For more ways to expand your reach, see our article on best virtual tour software that can complement your events.
Key features:
Comprehensive event lifecycle tools covering venue sourcing, registration, marketing, and onsite management to ease your planning workload and keep everything on track.
Advanced attendee engagement features like mobile apps, networking tools, and gamification to maximize satisfaction and participation at your festival.
Robust data integration and analytics enabling you to measure event ROI, score attendee engagement, and sync leads with your sales and marketing systems for real impact. Integrating such tools with reliable channel management software can further simplify coordination and boost event growth.
Learn more about Cvent features, pricing, & alternatives →
Verdict:
Cvent stands out as an all-in-one platform and among the best festival management software for event planners aiming to run smooth, engaging, and measurable events. Trusted for over 7 million events and 315 million registrations processed, Cvent proves its scalability and reliability for organizers who need strong insights and attendee connection tools.
3. Eventeny
Struggling with time-consuming event planning?
Eventeny tackles overloaded event organizers’ pain by simplifying registration, vendor, volunteer, and sponsor management in one platform.
You get to streamline applications, ticketing, and event mapping, which helps reduce your workload by up to four months on average. It also boosts revenue by about 20% per event and saves your organization thousands of dollars.
It really takes so much pressure off you.
The platform’s interactive schedules and scalable maps make managing different event elements like vendors, entertainment, and volunteers easier and more organized.
Eventeny also has automated email workflows that help handle approvals, waitlists, and communication without manual hassle. That means fewer errors and smoother workflows.
‘Their mobile app enables on-the-spot volunteer shift check-ins and easy ticket scanning, giving you real-time control and improving attendee experience._’
Key features:
- Comprehensive vendor, artist, and exhibitor management, so you can automate applications, approvals, and communication, saving you hours of administrative work every event.
- Integrated ticketing and registration tools streamline attendee management, minimizing entry friction and increasing ticket sales for higher event revenue.
- Volunteer and sponsor management solutions that simplify scheduling, shift tracking, and sponsorship promotion to build stronger community and sponsor relationships.
Learn more about Eventeny features, pricing, & alternatives →
If you’re looking to improve your team’s productivity, exploring the best attendance tracking software can be a great complement to your event management efforts.
Verdict:
Eventeny shines as one of the best festival management software platforms designed for busy event organizers who juggle multiple moving parts. It helps users reduce admin work by four months, increase event revenue by 20%, and save up to $30,000 per event. These results show how its all-in-one system actually works in practice.
4. Sched
Planning a festival shouldn’t be overwhelming.
Sched tackles the headache of managing schedules, tickets, and last-minute changes with ease.
It offers centralized ticketing, registration, and festival scheduling so you can stay organized and in control. Sched is designed to help festival planners simplify complex event logistics while empowering attendees to create personalized schedules. This reduces confusion and improves overall event experience.
Its flexible check-in options, including QR codes and self-check-in, help you avoid long lines and keep flow smooth.
Sched’s AI-powered tools assist you in managing speaker submissions and automate attendee registration, saving time and minimizing errors.
The platform supports multiple ticket types and payment options, so you can customize sales and boost revenue effectively. You can also set room capacities and waitlists to keep your event balanced and avoid overcrowding.
Sched’s mobile event app gives attendees access to real-time schedule updates, session content, and notifications, increasing engagement and satisfaction.
Sched centralizes every event aspect under one roof, so festival planning becomes less stressful and more efficient.
Key features:
- Centralized ticketing and registration management enable you to automate attendee sign-ups, control ticket types, transfers, and payment methods, cutting down administrative hassle.
- Personalized schedules and mobile app let attendees plan their festival experience, improving satisfaction and lowering onsite confusion.
- Advanced check-in and badge printing streamline entry, reduce queues, and keep attendance data organized for better event insights.
Learn more about the best channel management software to help streamline your event’s sales and distribution.
Learn more about Sched features, pricing, & alternatives →
Verdict:
Sched stands out as the best festival management software for event planners looking for an all-in-one system. With over 25,000 events hosted and users like SF Sketchfest praising its ease and customization, Sched helps you maintain control and deliver smooth, engaging festivals every time.
5. Eventtia
Planning complex events can be overwhelming, right?
Eventtia simplifies this with an all-in-one platform built to digitize and optimize your entire event lifecycle.
It offers features like customizable online registration, ticketing with multiple payment options, and drag-and-drop event marketing tools. This means you spend less time juggling tasks and more time creating memorable experiences. Plus, personalized event pages and mobile apps help keep attendees engaged and informed before and during your event.
You get a truly streamlined event planning process.
Eventtia also includes an on-site check-in app, allowing smooth attendee access via QR codes and last-minute registrations. Real-time data analytics monitor registrations, payments, and session attendance so you can make data-driven decisions and measure your event’s success confidently.
Additionally, Eventtia’s robust API services let you integrate your existing CRM, payments, or marketing platforms, making the software highly scalable and adaptable to your unique workflow.
Eventtia stands out for its versatility across in-person, virtual, and hybrid events, and it’s trusted by global brands like Nike and Cartier.
Key features:
- Comprehensive event management suite with registration, ticketing, payments, and marketing tools that reduce manual work and enhance attendee engagement.
- Mobile app and on-site check-in streamline attendee flow and improve the event day experience for both organizers and participants.
- Powerful data analytics and open API integrations enable real-time insights and seamless connections with your existing business systems.
Check out the best nurse scheduling software if you’re interested in tools that simplify staff management, which can be crucial for event organization.
Learn more about Eventtia features, pricing, & alternatives →
Verdict:
Eventtia is a great choice if you want the best festival management software to simplify your event planning. Supporting over 35,000 events worldwide, it helps teams easily manage registrations, ticketing, and attendee engagement while scaling complex event strategies. Its flexible platform fits well for organizers looking to boost productivity and ROI.
6. Easol
Looking for full control over your festival experience?
Easol helps you own your brand while managing every aspect of your event.
It replaces multiple disjointed tools by combining website building, ticketing, flexible booking, and payments into one platform tailored for experiences like festivals. This means no more juggling separate apps or losing your brand identity to third-party logos.
You get complete control.
You can build a customized website with modular store-building features that highlight your festival and create engaging booking journeys for your customers.
Easol lets you sell everything in one place — tickets, accommodations, transport, and custom packages — making it easy for attendees to customize their visit. This unified system removes the headache of managing bookings across platforms and streamlines your operations.
Another powerful feature is the flexible payment system. You can boost conversions by offering deposits, payment plans, group payments, and multiple currencies. It’s designed to fit your customers’ preferences, helping you get paid faster and increase sales.
Control over your customer data also means smarter marketing. You can create targeted promotions, personalized recommendations, and track performance using popular analytics tools — all helping you grow your festival smarter.
Easol is built by experience creators, for experience creators and supports festivals across music, food, wellness, and more, turning your vision into a thriving business.
It empowers you to streamline your event management without compromising your brand or customer experience.
Enjoy dedicated support from a team who understands complex events deeply, ensuring smooth launches and ongoing success.
Key features:
- All-in-one experience management platform: Own your brand with website building, booking management, and ticket sales centralized in one easy-to-use system.
- Flexible payment options: Let your attendees pay with deposits, installments, group payments, or in different currencies to improve sales conversions.
- Data-driven marketing tools: Use customer data to tailor pricing, promotions, and recommendations for higher engagement and growth.
Learn more about Easol features, pricing, & alternatives →
Verdict:
Easol stands out as one of the best festival management software solutions for event creators who want full control over their brand and operations. Festivals like Bournemouth 7s saw huge success with Easol’s all-in-one approach, and users like Hide & Seek boosted marketing ROI by 70% thanks to flexible payments. This platform truly simplifies managing complex festivals while helping you grow smarter.
Conclusion
Event planning can feel like an endless juggling act.
As a festival organizer, you’re likely facing the overwhelming challenge of keeping everything from artist schedules to vendor info organized. The pressure to streamline operations while enhancing attendee engagement is immense.
In fact, recent data from Statista reveals that nearly 45% of festival and event planners consider engaging attendees via dedicated event apps as crucial for their management processes. This highlights the necessity of finding the right tools for your events.
The good news? FestivalPro is designed specifically to address these common pain points. This platform simplifies everything from ticketing to vendor management, letting you focus on delivering exceptional experiences.
Many users have shared success stories—cutting down administrative workload significantly, which allows them to put their creativity first.
If you’re ready to transform your festival planning experience, I highly recommend that you start a free trial with FestivalPro today.
By taking this step, you’re empowered to streamline your operations, save time, and enhance attendee satisfaction—all critical elements for successful festival management.
