Tired of fixing PTO errors?
Juggling leave requests and tracking balances in spreadsheets is a recipe for mistakes. It’s tedious and prone to costly slip-ups.
The real problem is when leave requests get mixed up, causing scheduling conflicts and frustrating your entire team. It creates unnecessary chaos.
These manual systems frequently lead to miscalculated balances and overbooked leave. It puts your business at risk of non-compliance and damages team morale.
The right software fixes this by automating your entire leave process, giving you clear visibility and eliminating the manual work for good.
In this guide, I’ll walk you through my top picks for the best PTO tracking software. I’ve personally reviewed the leading options to help you find the perfect fit.
You’ll discover reliable tools that simplify leave planning, integrate with your existing systems, and ensure your records are always accurate and compliant.
Let’s dive right in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Factorial → | Mid-size companies | |
| 2 | Zoho People → | Large enterprises | |
| 3 | UKG → | Growing organizations | |
| 4 | GoCo → | Growing teams | |
| 5 | DayOff → | Growing companies |
1. Factorial
Struggling with PTO chaos and manual errors?
Factorial streamlines employee time-off requests, centralizing all leave management. This means you can easily coordinate team absences, reducing tedious spreadsheet tracking.
Their platform allows you to approve requests in a click and avoid extra costs. Here’s how Factorial transforms your leave management processes, giving you clear visibility.
Gain full control and clarity.
Factorial helps you manage your team’s time without losing your own, providing visibility over working hours and schedules. This means you can confidently plan workloads and understand productivity levels for improvement.
The platform’s time tracking monitors your team’s working hours to measure productivity and ensure compliance, while shift management allows you to plan and assign shifts with flexibility, replicate rota templates, and view contracts. Additionally, the employee portal empowers staff to manage working hours, access payslips, and track their goals, saving your HR team valuable time.
The result is a streamlined process that centralizes everything from employee data to tracking hours, ensuring consistent PTO policies and reducing errors across the board.
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Key features:
- Time Off Management: Coordinate team absences, approve requests in a click, and gain insights to avoid extra costs, making PTO tracking reliable and automated.
- Employee Portal: Provide your team autonomy to manage working hours, access payslips, and track their goals and performance directly within a single, convenient place.
- HR Reports & Insights: Get quick, data-driven insights on turnover, eNPS, and training completions, enabling informed decision-making for your HR leaders.
Factorial features, pricing, & alternatives →
Verdict: Factorial stands out as a top contender for the best PTO tracking software by automating administrative tasks and centralizing all HR functions. It helps over 13,000 companies streamline operations, with 9/10 clients giving their onboarding process 5 stars and 60% of working hours saved through automation, ensuring rapid, pain-free rollout.
2. Zoho People
Struggling with complex PTO tracking and policy inconsistencies?
Zoho People streamlines your HR processes, offering an intuitive, cloud-based solution to eliminate manual errors and improve leave visibility.
You can manage all employee information from a centralized database, effectively simplifying routine HR tasks and boosting workplace efficiency with a robust HR system.
This ensures clear leave visibility for everyone.
Zoho People solves these problems by providing automated hiring, custom onboarding, and core HR management capabilities.
You gain powerful employee management tools, including integrated time and attendance tracking, document management, and an HR helpdesk, ensuring all your HR needs are covered from one centralized platform.
Additionally, Zoho People integrates effortlessly with Zoho Payroll and Zoho Expense for streamlined payroll processing, compensation management, and expense organization. You can also generate precise HR reports and advanced analytics to identify trends and make better business decisions, enhancing your overall HR strategy.
Your team will love it.
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Key features:
- Automated Time & Attendance: Simplify your routine HR processes and effectively manage all your employee information from a single, centralized database.
- Integrated Payroll & Expenses: Navigate complex payroll processing, manage compensation, and organize expenses through quick integrations with other Zoho apps.
- Advanced HR Analytics: Generate precise reports on every HR metric, visualize data effectively, and analyze trends to make better business decisions.
Zoho People features, pricing, & alternatives →
Verdict: Zoho People stands out as a highly customizable and intuitive HR solution for HR managers and operations directors. Its centralized database, robust reporting, and seamless integrations make it a strong contender for the best PTO tracking software, simplifying complex tasks for over 45,000 businesses globally.
3. UKG
Tired of manual PTO tracking headaches?
UKG offers robust Human Capital Management and Workforce Management solutions that automate and simplify leave management.
This means you can say goodbye to tedious spreadsheets and inconsistent policies, ensuring clear leave visibility and reduced errors.
Here’s how to simplify leave planning.
UKG provides an all-in-one HR and payroll software designed to guide growing organizations. This solution helps streamline HR, payroll, talent, and time management in one intuitive platform.
You’ll gain timely insights from UKG Pro that help managers and HR leaders turn data into action, significantly boosting efficiency. For example, the Dallas YMCA saved over 600 hours annually using the UKG Ready suite.
Additionally, UKG’s AI-powered solutions leverage decades of people and workplace culture data to help your organization become a great place to work, inspiring your team to grow and thrive. Plus, with options for small, midsize, and enterprise businesses, UKG scales to meet your specific needs now and in the future.
The result is a reliable and comprehensive solution.
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Key features:
- Human Capital Management (HCM) Suite: Automates HR, payroll, and workforce management tasks, streamlining operations and ensuring accurate employee data.
- Workforce Management Solutions: Provides tools for time and attendance tracking and employee scheduling to maintain clear leave visibility and reduce errors.
- AI-Guided Capabilities: Leverages artificial intelligence for culture insights and data-driven decision-making, designed to enhance your workplace experience.
UKG features, pricing, & alternatives →
Verdict: For HR managers, operations directors, and office administrators, UKG stands out as the best PTO tracking software. Its integrated HR, payroll, and workforce management solutions, complemented by AI insights, automate accruals and approvals, ensuring compliance and boosting productivity for your team.
4. GoCo
Are manual PTO spreadsheets creating headaches for your HR team? Managing leave for growing companies often feels like a constant battle against errors and inconsistent policies.
GoCo offers a solution by connecting its capabilities for HR, payroll, and time tracking. This means you can finally automate accruals and approvals with ease.
No more struggling with tedious spreadsheet tracking, as GoCo streamlines your entire leave management process. This results in clear visibility and reduced administrative burden.
Here’s how GoCo simplifies your HR operations.
GoCo is now part of Intuit, bringing a more powerful, connected solution for HR, payroll, time tracking, and team management. This helps you grow faster, manage smarter, and spend less time on admin work.
You’ll continue using GoCo with the same login, workflows, and support team, so there’s no need to learn a new system. This ensures a smooth, supportive transition for all users. Your data remains protected with enterprise-grade security and compliance. This integration aims to eliminate double entry, save time, and give you a more connected workflow.
The result is a comprehensive HR and payroll experience.
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Key features:
- Comprehensive HCM solution: Integrates HR, payroll, and time tracking to help you grow faster, manage smarter, and reduce administrative time for your business.
- Automated workflows and security: Ensures consistent PTO policy application, automates accruals and approvals, and protects your data with enterprise-grade security.
- Seamless QuickBooks integration: Eliminates double entry, streamlines processes, and offers a more connected workflow if you already use QuickBooks Payroll.
GoCo features, pricing, & alternatives →
Verdict: GoCo, now powered by Intuit, offers a comprehensive Human Capital Management solution that automates key HR workflows, making it ideal as the best PTO tracking software for growing teams. Its focus on security, seamless integrations, and consistent user experience addresses critical pain points like manual errors and compliance concerns, ensuring a smooth, productive HR operation.
5. DayOff
Tired of PTO chaos and spreadsheet headaches?
DayOff simplifies leave management with automated tracking, approval workflows, and clear visibility for your team. This means you can finally ditch those error-prone spreadsheets.
You can streamline your leave requests, making sure everyone understands their available time off and how to apply for it. This reduces common policy misunderstandings and manual errors.
Here’s how you can gain control.
DayOff empowers your team to manage their own leave requests with an intuitive system that keeps everyone on the same page. This prevents constant interruptions.
You can easily set up and customize leave policies, including accruals and carry-overs, ensuring compliance and fairness. This flexibility supports your unique company needs. Plus, DayOff allows employees to quickly view their leave balances and request time off, while managers can approve or decline requests, making the entire process transparent and efficient.
It’s truly a game-changer.
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Key features:
- Automated Leave Tracking: Effortlessly manage accruals and carry-overs, ensuring accurate PTO balances for every employee without manual calculations.
- Customizable Leave Policies: Define and implement various leave types and rules that align with your company’s specific guidelines and HR requirements.
- Transparent Request & Approval Workflows: Empower employees to request time off and enable managers to approve or deny with full visibility, reducing confusion.
DayOff features, pricing, & alternatives →
Verdict: DayOff stands out as the best PTO tracking software for growing companies and established teams. Its intuitive interface and robust automation simplify complex leave policies, ensuring accuracy and clear visibility for your entire organization, addressing the core challenges of manual tracking.
6. BambooHR
Struggling with PTO chaos and manual errors?
You’ll find BambooHR offers a centralized platform for all your HR needs, simplifying everything from time tracking to payroll. This means you can finally eliminate tedious spreadsheet management and inconsistent policies, ensuring clear visibility for your managers and employees. It’s a comprehensive solution for accurate leave visibility and reduced errors.
Here’s how you can gain control over your leave processes.
BambooHR provides a single, easy-to-use platform to track hours, manage multi-rate pay, and streamline time off requests. This means you can run payroll without double data entry or manual approvals. Additionally, your onboarding and offboarding tasks become automated, improving efficiency and ensuring compliance. You’ll gain a one-stop shop for data management, complete with instant, pre-built reports and an AI-powered HR assistant, providing the answers you need quickly and fostering a better employee experience.
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Say goodbye to manual PTO headaches.
Key features:
- Centralized HR platform: Consolidates employee, payroll, time, and benefit information into one secure system, ensuring data accuracy and coordination.
- Automated time and payroll: Simplifies time off requests, manages multi-rate pay, and automates payroll runs, eliminating manual data entry and errors.
- Integrated HR data and reporting: Provides instant, pre-built reports, automated workflows, and in-depth analytics for quick access to essential HR insights.
BambooHR features, pricing, & alternatives →
Verdict: If your growing company needs a reliable solution for automating accruals and approvals, BambooHR stands out as a strong contender for the best PTO tracking software. Its integrated platform promises pain-free rollout and measurable productivity gains, helping you save hundreds of hours and reduce HR costs, with some customers saving $20,000 annually.
7. Jibble
Struggling with PTO requests and manual tracking?
Jibble simplifies this by offering dedicated PTO tracking software to manage leave balances, accruals, and requests efficiently.
This means you can say goodbye to tedious spreadsheets and inconsistent policies, ensuring accurate leave visibility and reducing errors.
It’s time to gain clear leave visibility.
Jibble helps HR managers and operations directors automate accruals and approvals, ensuring compliance with company policy and streamlining the entire process. This solution transforms time tracking data into actionable insights for better resource allocation.
You can also leverage advanced features like facial recognition and GPS tracking for precise attendance records, which supports accurate PTO calculations. Additionally, Jibble seamlessly integrates with existing HR and payroll platforms such as QuickBooks and Xero, ensuring data consistency across your ecosystem and a pain-free rollout. Plus, it’s free for unlimited users, making it accessible for growing teams.
The result is rapid adoption and measurable productivity gains.
Key features:
- Automated Leave Management: Track and manage leave balances, accruals, and requests with precision, eliminating manual errors and ensuring consistent policy application.
- Real-time Attendance Monitoring: Utilize features like facial recognition, GPS tracking, and attendance kiosks for accurate clock-ins/outs, directly feeding into PTO calculations.
- Seamless Integrations: Connect Jibble with popular HR, payroll, and accounting software such as QuickBooks, Xero, and Zapier to streamline workflows and maintain data consistency.
Jibble features, pricing, & alternatives →
Verdict: Jibble stands out as the best PTO tracking software for HR managers and operations directors due to its focus on automated leave management, real-time attendance, and seamless integrations. Its user-friendly interface and ability to connect with popular apps like QuickBooks make it ideal for reducing errors and gaining clear leave visibility.
8. Deel
Tired of manual PTO tracking headaches?
If you’re an HR manager or operations director, Deel simplifies your global payroll, HR, and compliance. This means you can handle onboarding, offboarding, and everything in between through one comprehensive platform.
Deel’s all-in-one Global People Platform is built to scale with your organization, letting you hire worldwide without needing legal entities. It helps streamline HR for your global team.
Here’s how to simplify leave management.
Deel solves the problem of tedious spreadsheet tracking and inconsistent PTO policies by offering a centralized system. You can effortlessly onboard and manage workers, reducing administrative time.
This platform consolidates payroll, HR, and compliance for various worker types across 150 countries. It unlocks unrivalled insights into your workforce data. Additionally, Deel provides a Compliance Hub with regulatory updates and actionable alerts, ensuring your operations remain fully compliant.
The system also provides powerful reporting capabilities, offering insights into spending and performance for compensation, OKRs, and equity. You’ll get dedicated support with a single point of contact, ensuring quick issue resolution, and strong security measures with GDPR, SOC2, and ISO 27001 compliance.
Gain clear leave visibility.
Key features:
- Global People Platform: Consolidates payroll, HR, performance, and compliance for all worker types across 150 countries, reducing data silos and manual work.
- Compliance Hub: Provides access to the latest regulatory updates, risk warnings, and guidance to enhance compliance, ensuring your company adheres to global laws.
- Integrated Solutions: Combines EOR, Contractor Management, Global Payroll, and US Payroll with powerful HRIS capabilities, streamlining operations and offering unparalleled insights.
Deel features, pricing, & alternatives →
Verdict: Deel is arguably the best PTO tracking software for growing companies and established teams. It simplifies complex global operations with its all-in-one platform for payroll, HR, and compliance. Its ability to onboard 500K+ workers and support 35K+ businesses globally highlights its effectiveness in automating accruals, approvals, and simplifying leave planning.
9. Vacation Tracker
Tired of manual PTO tracking headaches?
Vacation Tracker simplifies leave management with its all-in-one cloud-based absence tracker. This means you can effortlessly manage all types of time-off for your team.
For growing companies, it solves the pain of inconsistent policies and manual errors, automating accruals and allowances for accuracy. The result is clear visibility and reduced administrative burden.
Here’s how you gain clear leave visibility.
Vacation Tracker offers a straightforward 3-step request-approval process. Your staff requests leave with a click, managers receive instant notifications for quick approval or denial, and the team member is immediately informed.
This ensures you always have a real-time view of who’s out. Additionally, you can seamlessly integrate it with iCal, Google Calendar, and Outlook to manage all events in one place. Plus, customizable absence reminders keep you on top of upcoming leaves, tailored by absence type, department, and location.
It also supports tracking time off in as little as 15-minute increments and offers unlimited flexibility for departments, locations, and leave types.
Clear leave visibility is now within reach.
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Key features:
- Automated leave management tracks all types of leave with customizable options, limits, and controls for concurrent absences, eliminating manual errors.
- Real-time visibility through an intuitive time-off calendar, ensuring data is always accessible, up-to-date, and ready for comprehensive reporting.
- Flexible settings allow you to manage multiple locations and departments, set location-specific policies, and automate accruals by hours or days.
Vacation Tracker features, pricing, & alternatives →
Verdict: Vacation Tracker is an ideal candidate for the best PTO tracking software, providing automated accruals, real-time visibility, and flexible policy management. Its ability to eliminate manual errors and integrate with popular calendars makes it an efficient solution for HR managers and operations directors seeking clear leave visibility and compliance.
10. Connecteam
Are manual PTO calculations overwhelming your HR team?
Connecteam offers a comprehensive HR & Skills suite, including a dedicated Time Off feature, designed to simplify leave management. This means you can easily create and enforce absence policies.
This helps eliminate the tedious spreadsheet tracking and inconsistent policies that often lead to errors, giving you a clear overview of all time off requests. The result? Less stress and more accurate records.
Here’s how Connecteam helps.
You can centralize your entire workforce management in one app, streamlining operations from scheduling to payroll. This eliminates app-switching, making daily work simpler for your deskless team.
Its Time Off feature allows you to create and enforce absence policies easily, providing a clear overview of all leave. Additionally, the Time Clock feature auto-records precise work hours, simplifying timesheet approvals and ensuring accurate payroll. This comprehensive approach means your HR team gains full oversight and can make informed decisions, reducing manual workloads and ensuring compliance.
Plus, you can integrate Connecteam with tools like Gusto and QuickBooks to sync your daily work apps, further automating workflows. This ensures a rapid, pain-free rollout and strong team adoption, leading to measurable productivity gains.
No more HR headaches!
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Key features:
- Time Off management: Create and enforce absence policies with a clear overview, simplifying PTO tracking and reducing manual errors for your team.
- Time Clock integration: Auto-record precise work hours and streamline timesheet approvals, ensuring accurate payroll and reliable data for compliance.
- Comprehensive HR suite: Cultivate a thriving company culture by simplifying HR processes, elevating employee engagement, and centralizing employee documents.
Connecteam features, pricing, & alternatives →
Verdict: Connecteam stands out as a strong contender for the best PTO tracking software, particularly for growing businesses and established teams seeking a unified platform. Its Time Off feature, combined with robust time tracking and HR management capabilities, directly addresses pain points like manual errors and inconsistent policies, ensuring clear leave visibility and reduced administrative burden.
Conclusion
Ready to ditch the spreadsheets?
Choosing the right software feels impossible when dozens of tools promise the same thing. This information overload makes finding a reliable system a real challenge.
The impact of automation is significant. Automated systems can reduce administrative workloads by 70%. This allows your HR team to focus on strategic tasks, freeing them from tedious data entry and compliance worries.
So, which one should you choose?
From my experience, Factorial stands out as the top solution. It directly addresses the chaos of manual errors by automating your entire leave management process.
Its power lies in centralizing HR functions, saving clients 60% of their working hours. I believe it’s the best PTO tracking software for gaining immediate clarity.
I strongly suggest you book a free demo of Factorial. See for yourself how it can fix your leave management issues.
Regain your team’s valuable time.
