Box
Box is a cloud-based content management platform that provides secure file sharing, automated workflows, and collaboration tools to help you manage your entire content lifecycle in one place.
FileOpen
FileOpen provides document security and digital rights management software to protect your intellectual property and control how users view, print, and share your sensitive PDF documents.
Quick Comparison
| Feature | Box | FileOpen |
|---|---|---|
| Website | box.com | fileopen.com |
| Pricing Model | Freemium | Custom |
| Starting Price | Free | Custom Pricing |
| FREE Trial | ✓ 14 days free trial | ✓ 0 days free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2005 | 1997 |
| Headquarters | Redwood City, USA | San Jose, USA |
Overview
Box
Box is a cloud content management platform designed to help you securely store, share, and collaborate on files from any device. Instead of juggling multiple versions of documents across email threads, you get a single source of truth where your team can edit files in real-time using integrated tools like Microsoft 365, Google Workspace, and Apple iWork.
You can automate complex business processes like contract approvals and digital onboarding using built-in relay tools. The platform prioritizes security with enterprise-grade encryption and compliance controls, making it a reliable choice for businesses handling sensitive data. Whether you are a small team or a global enterprise, you can scale your storage and security needs while maintaining full visibility into how your content is accessed.
FileOpen
FileOpen gives you complete control over your digital assets by applying persistent security to PDF and Office documents. Instead of relying on simple passwords that can be shared, you can encrypt your files and define specific access rules that follow the document wherever it goes. You can expire access remotely, limit printing, and prevent screen captures even after a user has downloaded the file to their own device.
The platform integrates directly with your existing workflows, allowing you to manage permissions through your own website or database. Whether you are a publisher selling high-value reports or a corporation protecting internal trade secrets, you can ensure that only authorized users view your content. It eliminates the risk of unauthorized redistribution while providing a seamless viewing experience for your legitimate customers and employees.
Overview
Box Features
- Secure File Sharing Share files and folders with anyone using password-protected links and expiration dates to maintain total control.
- Box Canvas Collaborate with your team on an infinite virtual whiteboard to brainstorm ideas and map out projects visually.
- Box Notes Create project plans and take meeting notes in real-time with your colleagues without leaving the platform.
- Automated Workflows Build custom triggers to automate repetitive tasks like document approvals and content reviews to save time.
- Box Sign Request and execute unlimited electronic signatures directly within your folders to close deals and contracts faster.
- Mobile Access Preview, edit, and share your files on the go with native apps for your iPhone, iPad, or Android.
- Version Control Track every change made to your documents and revert to previous versions with a single click.
- Advanced Search Find exactly what you need instantly by searching through file text, metadata, and custom tags.
FileOpen Features
- Access Revocation. Revoke document access instantly in real-time, even if the user has already downloaded the file to their local drive.
- Print Control. Disable printing entirely or limit the number of copies a user can print to prevent physical redistribution.
- Dynamic Watermarking. Overlay the viewer's name, email, or IP address on documents to discourage screenshots and unauthorized photo-taking.
- Expiration Dates. Set specific dates or time durations after which your documents will automatically become unreadable for the user.
- Device Binding. Lock your documents to a specific number of devices so users cannot share their login credentials with others.
- Usage Tracking. Monitor exactly who opened your documents, when they accessed them, and what actions they took while viewing.
Pricing Comparison
Box Pricing
- 10GB of secure storage
- 250MB file upload limit
- Standard e-signatures
- Mobile and desktop access
- Two-factor authentication
- Everything in Free, plus:
- Unlimited storage
- 5GB file upload limit
- Unlimited e-signatures
- Technical support
- Advanced user reporting
FileOpen Pricing
Pros & Cons
Box
Pros
- Excellent integration with Microsoft and Google apps
- Enterprise-grade security and compliance features
- Unlimited storage on most business plans
- Easy to share large files externally
- Reliable offline sync for desktop users
Cons
- Search functionality can feel slow occasionally
- Interface feels less modern than some competitors
- Higher pricing tiers required for advanced automation
FileOpen
Pros
- Strong encryption that remains with the file offline
- Seamless integration with Adobe Acrobat and Reader
- Highly granular permission settings for individual users
- Reliable prevention of screen sharing and captures
- No need for users to create new accounts
Cons
- Requires a browser plugin for some viewers
- Setup process can be technical for administrators
- Mobile viewing experience requires specific app usage