Navan
Navan is an all-in-one travel and expense management software that combines online booking, corporate cards, and automated expense reporting to help you control costs and simplify business travel.
Quadient AP
Quadient AP is an automated accounts payable software that helps you manage invoices, expenses, payments, and purchase orders in one central cloud-based platform to eliminate manual data entry.
Quick Comparison
| Feature | Navan | Quadient AP |
|---|---|---|
| Website | navan.com | quadient.com |
| Pricing Model | Freemium | Custom |
| Starting Price | Free | Custom Pricing |
| FREE Trial | ✘ No free trial | ✘ No free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2015 | 2012 |
| Headquarters | Palo Alto, USA | Vancouver, Canada |
Overview
Navan
Navan simplifies how you handle company spending and business travel by putting everything in one place. You can book flights, hotels, and rental cars through a consumer-grade interface while the system automatically applies your company's travel policies. This eliminates the need for manual expense reports, as the platform captures receipts and categorizes transactions in real-time when you use Navan corporate cards.
You can manage your entire team's spend with granular controls and get instant visibility into company finances. The platform also offers a personal travel mode, allowing you to book private trips using the same high-end interface while keeping your personal and professional expenses completely separate. It scales from small startups to global enterprises, helping you save time on administrative tasks and reduce overall travel spend.
Quadient AP
Quadient AP (formerly Beanworks) is an accounts payable automation solution designed to give you complete control over your financial workflows. You can manage the entire AP process—from purchase orders and invoices to expenses and payments—within a single, integrated system. By automating manual tasks like data entry and approval routing, you reduce the risk of human error and speed up your month-end closing process.
The platform is specifically built for mid-market organizations that need to manage multiple entities or locations. You can gain real-time visibility into your liabilities and cash flow while ensuring your financial data stays synchronized with your existing accounting software. It helps your finance team move away from paper-based systems and spreadsheets into a secure, digital environment.
Overview
Navan Features
- Global Travel Booking Book flights, hotels, and rail from a massive inventory with a simple interface that feels like your favorite consumer apps.
- Automated Expense Reporting Eliminate manual data entry as the system automatically captures receipts and categorizes your business expenses in real-time.
- Smart Corporate Cards Issue physical or virtual cards with built-in spend limits and policy controls to prevent out-of-policy purchases before they happen.
- Real-time Spend Visibility Monitor company spending as it happens with live dashboards that show you exactly where your budget is going.
- Personal Travel Mode Book your own vacations using the same platform and corporate discounts while keeping personal payments entirely separate.
- Automated Reimbursements Get your employees paid back faster with automated direct deposits for out-of-pocket expenses and mileage claims.
- Sustainability Tracking Measure and offset your carbon footprint with detailed reports on the environmental impact of your business travel.
- 24/7 Travel Support Access expert travel agents via chat or phone whenever you need help with rebooking or travel disruptions.
Quadient AP Features
- AI Invoice Capture. Extract data from invoices automatically with header and line-item details to eliminate manual typing and reduce errors.
- Electronic Payments. Pay your vendors securely via ACH, wire, or virtual credit card directly from the platform with one click.
- Purchase Order Matching. Match your invoices to purchase orders automatically to ensure you only pay for what you actually received.
- Automated Approval Routing. Set up custom approval workflows based on department, project, or dollar amount to keep your processes moving.
- Expense Management. Upload receipts via the mobile app and automatically link employee expenses to your general ledger for faster reimbursement.
- Multi-Entity Support. Manage multiple legal entities or locations within a single login while keeping your financial data strictly separated.
Pricing Comparison
Navan Pricing
- Free for up to 100 users
- Use your existing corporate cards
- Automated expense categorization
- Real-time spend visibility
- Mobile receipt capture
- Basic policy enforcement
- Everything in Connect, plus:
- Full travel booking access
- 24/7 global travel support
- Advanced policy controls
- Unused ticket management
- Global reimbursement engine
Quadient AP Pricing
Pros & Cons
Navan
Pros
- Extremely user-friendly mobile app for travelers
- Real-time expense tracking eliminates end-of-month stress
- Excellent 24/7 support for travel disruptions
- Seamless integration with major accounting software
- Significant time savings on manual data entry
Cons
- Inventory for some boutique hotels can be limited
- Support response times can vary during global events
- Learning curve for complex multi-national policy setups
Quadient AP
Pros
- Significant reduction in manual data entry time
- Seamless integration with popular accounting systems
- Easy to track invoice status in real-time
- Mobile app simplifies approvals for busy managers
Cons
- Initial setup and mapping can be time-consuming
- Occasional lag when processing very large batches
- Customer support response times vary by region