Scribe
Scribe is a process documentation tool that automatically captures your browser or desktop actions to create step-by-step visual guides, complete with screenshots and text instructions for your team.
Whale
Whale is a centralized knowledge sharing and training platform that helps you document your standard operating procedures and onboard employees faster to ensure consistent team performance.
Quick Comparison
| Feature | Scribe | Whale |
|---|---|---|
| Website | scribe.how | whale.io |
| Pricing Model | Freemium | Subscription |
| Starting Price | Free | $30/month |
| FREE Trial | ✓ 7 days free trial | ✓ 14 days free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2019 | 2018 |
| Headquarters | San Francisco, USA | Antwerp, Belgium |
Overview
Scribe
Scribe changes how you share knowledge by turning any digital process into a visual step-by-step guide instantly. Instead of manually taking screenshots and typing out instructions, you simply turn on the recorder and perform your task. The platform automatically generates a 'Scribe' featuring cropped screenshots, written directions, and click highlights that you can share with a link or embed in your existing tools.
You can use it to onboard new hires, answer repetitive 'how-to' questions, or build a comprehensive SOP library without the usual administrative headache. It works across any web browser or desktop application, making it a versatile choice for operations, customer support, and IT teams. By automating the documentation process, you save hours of manual work while ensuring your team has access to clear, consistent instructions whenever they need them.
Whale
Whale is a centralized documentation and training platform designed to help you get your team's collective knowledge out of their heads and into a structured system. You can create a single source of truth for your company's standard operating procedures (SOPs), policies, and training manuals. This ensures that every team member has instant access to the information they need to perform their jobs correctly without constant supervision.
The platform is particularly effective for small to mid-sized businesses looking to scale their operations or streamline employee onboarding. By using the built-in editor and browser extension, you can deliver knowledge exactly when and where your team needs it. It helps you eliminate repetitive questions, reduce human error, and ensure that your business processes are followed consistently across the entire organization.
Overview
Scribe Features
- Automated Step Capture Record your screen while you work and watch as the tool automatically generates written instructions and screenshots for every click.
- Smart Image Redaction Protect sensitive data by automatically blurring out PII or confidential information in your screenshots before sharing guides with others.
- AI-Powered Editing Use AI to instantly refine your titles, add context, or adjust the tone of your instructions to make them clearer for your audience.
- Universal Embedding Insert your completed guides directly into tools you already use like Notion, SharePoint, Confluence, or your company's help center.
- Desktop & Web Recording Capture processes across any platform, whether you are working in a web browser or using local desktop applications.
- Custom Branding Add your company logo and brand colors to your guides to maintain a professional look across all your internal and external documentation.
Whale Features
- Web Extension. Access your company's SOPs and documentation directly within the web applications your team uses every day.
- Smart Playbooks. Organize your processes into structured playbooks that guide your employees through complex tasks step-by-step.
- AI Content Creator. Generate initial drafts of your procedures and policies in seconds using the integrated AI writing assistant.
- Automated Testing. Create quizzes and assessments to verify that your team has actually read and understood your training materials.
- Review Reminders. Set automated schedules to prompt subject matter experts to review and update content so information never goes stale.
- Role-Based Access. Control exactly who can view or edit specific documents based on their department, seniority, or job function.
Pricing Comparison
Scribe Pricing
- Works on any web browser
- Unlimited guides
- Quick embed & share links
- Basic image redaction
- Standard support
- Everything in Basic, plus:
- Desktop app recording
- Customizable screenshots
- Smart blur for sensitive data
- Export to PDF, HTML, and Markdown
- Custom branding and logos
Whale Pricing
- Up to 10 users included
- Unlimited playbooks
- Web browser extension
- AI writing assistant
- Basic reporting
- Standard integrations
- Everything in Growth, plus:
- Custom branding
- Advanced user permissions
- Knowledge reinforcement tests
- Content review workflows
- Priority support access
Pros & Cons
Scribe
Pros
- Massively reduces time spent creating process documentation
- Extremely easy to use with no learning curve
- Clean and professional output without manual formatting
- Seamless integration with popular workspace tools like Notion
- Automatic screenshot cropping saves significant editing time
Cons
- Free version is limited to web browser only
- Desktop recording requires a higher-tier paid plan
- Limited advanced video editing capabilities
- Occasional manual text adjustments needed for complex steps
Whale
Pros
- Intuitive interface makes it easy for non-technical users
- Browser extension delivers knowledge without leaving active tabs
- AI features significantly speed up the documentation process
- Excellent customer support and onboarding assistance provided
Cons
- Mobile application experience is less robust than desktop
- Initial setup requires significant time investment for content
- Limited formatting options in the document editor