Scribe
Scribe is an automated documentation tool that turns any digital process into a step-by-step visual guide instantly by capturing your screen movements, clicks, and keystrokes as you work.
Whale
Whale is a centralized knowledge sharing and training platform that helps you document your standard operating procedures and onboard employees faster to ensure consistent team performance.
Quick Comparison
| Feature | Scribe | Whale |
|---|---|---|
| Website | scribehow.com | whale.io |
| Pricing Model | Freemium | Subscription |
| Starting Price | Free | $30/month |
| FREE Trial | ✘ No free trial | ✓ 14 days free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2019 | 2018 |
| Headquarters | San Francisco, USA | Antwerp, Belgium |
Overview
Scribe
Scribe is a productivity tool that automates the tedious process of creating SOPs, training manuals, and help guides. Instead of taking manual screenshots and typing out every step, you simply turn on the recorder and perform your task as usual. The software automatically generates a visual guide complete with cropped screenshots, written instructions, and click highlights.
You can easily edit your guides to add extra detail, blur sensitive information, or merge multiple processes together. Once your guide is ready, you can share it via a link, embed it in your existing knowledge base, or export it as a PDF. It is designed for teams of all sizes who need to scale knowledge sharing without spending hours on manual documentation.
Whale
Whale is a centralized documentation and training platform designed to help you get your team's collective knowledge out of their heads and into a structured system. You can create a single source of truth for your company's standard operating procedures (SOPs), policies, and training manuals. This ensures that every team member has instant access to the information they need to perform their jobs correctly without constant supervision.
The platform is particularly effective for small to mid-sized businesses looking to scale their operations or streamline employee onboarding. By using the built-in editor and browser extension, you can deliver knowledge exactly when and where your team needs it. It helps you eliminate repetitive questions, reduce human error, and ensure that your business processes are followed consistently across the entire organization.
Overview
Scribe Features
- Auto-Capture Technology Record your screen while you work to automatically generate written instructions and perfectly cropped screenshots for every click.
- Smart Blurring Protect sensitive data by automatically or manually blurring PII, passwords, or private information before sharing your guides.
- Customizable Branding Add your company logo, brand colors, and custom themes to ensure your documentation looks professional and consistent.
- Scribe Sidekick Access your team's collective knowledge instantly with a browser extension that surfaces relevant guides while you use specific apps.
- AI-Powered Editing Use AI to refine your titles, descriptions, and steps to make your instructions even clearer for your audience.
- Universal Embedding Insert your live guides directly into tools like Notion, SharePoint, or Zendesk so documentation stays updated everywhere.
Whale Features
- Web Extension. Access your company's SOPs and documentation directly within the web applications your team uses every day.
- Smart Playbooks. Organize your processes into structured playbooks that guide your employees through complex tasks step-by-step.
- AI Content Creator. Generate initial drafts of your procedures and policies in seconds using the integrated AI writing assistant.
- Automated Testing. Create quizzes and assessments to verify that your team has actually read and understood your training materials.
- Review Reminders. Set automated schedules to prompt subject matter experts to review and update content so information never goes stale.
- Role-Based Access. Control exactly who can view or edit specific documents based on their department, seniority, or job function.
Pricing Comparison
Scribe Pricing
- Unlimited Scribes
- Works with any web app
- Quick-share links
- PDF exports
- Standard security
- Everything in Basic, plus:
- Desktop app capture
- Customizable screenshots
- Automatic sensitive data blurring
- Custom branding and logos
- Export to HTML and Markdown
Whale Pricing
- Up to 10 users included
- Unlimited playbooks
- Web browser extension
- AI writing assistant
- Basic reporting
- Standard integrations
- Everything in Growth, plus:
- Custom branding
- Advanced user permissions
- Knowledge reinforcement tests
- Content review workflows
- Priority support access
Pros & Cons
Scribe
Pros
- Massively reduces time spent creating process documentation
- Extremely easy to use with zero learning curve
- Automatically generates high-quality, professional-looking screenshots
- Seamless integration with popular browsers and web apps
Cons
- Desktop recording requires a paid subscription tier
- Free version has limited customization for screenshots
- Occasional manual editing needed for complex UI elements
Whale
Pros
- Intuitive interface makes it easy for non-technical users
- Browser extension delivers knowledge without leaving active tabs
- AI features significantly speed up the documentation process
- Excellent customer support and onboarding assistance provided
Cons
- Mobile application experience is less robust than desktop
- Initial setup requires significant time investment for content
- Limited formatting options in the document editor