When I Work
When I Work is a complete employee scheduling and time tracking solution designed to help you manage hourly teams, reduce labor costs, and improve workplace communication through a centralized mobile-first platform.
ZoomShift
ZoomShift is a cloud-based employee scheduling software designed to help small to medium-sized businesses manage work shifts, track employee time, and streamline team communication through a centralized digital platform.
Quick Comparison
| Feature | When I Work | ZoomShift |
|---|---|---|
| Website | wheniwork.com | zoomshift.com |
| Pricing Model | Subscription | Subscription |
| Starting Price | $2.5/month | $2/month |
| FREE Trial | ✓ 14 days free trial | ✓ 14 days free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2010 | 2009 |
| Headquarters | Minneapolis, USA | Milwaukee, USA |
Overview
When I Work
When I Work is a mobile-first platform that simplifies how you manage hourly employees. Instead of messy spreadsheets and endless phone calls, you get a centralized hub to build schedules in minutes, track attendance, and chat with your team. You can easily handle shift swaps, monitor labor costs against your budget, and ensure everyone knows exactly when and where they need to work.
The software solves the headache of manual scheduling by allowing you to fill open shifts instantly and verify employee locations via GPS geofencing. Whether you run a single coffee shop or manage multiple retail locations, it helps you stay organized and compliant with labor laws while giving your employees the flexibility they crave through a user-friendly mobile app.
ZoomShift
ZoomShift is a visual scheduling tool that helps you move away from messy spreadsheets and paper schedules. You can create entire work schedules in minutes using a drag-and-drop builder, ensuring your shifts are covered without overstaffing. It allows you to manage employee availability, time-off requests, and shift swaps in one central location, giving your team instant access to their hours via mobile or web.
You can also track actual hours worked with the integrated web and mobile time clock, which helps you compare scheduled versus actual labor costs. The platform automatically generates timesheets that you can export directly to your payroll provider, reducing manual data entry errors. It is particularly effective for businesses in hospitality, retail, and healthcare where shift-based work is the standard.
Overview
When I Work Features
- One-Click Scheduling Build and publish your entire weekly schedule in minutes using custom templates and automated shift assignments.
- Mobile Time Clock Turn any smartphone or tablet into a precise time clock with GPS verification to ensure your team is on-site.
- Team Messaging Communicate with your entire staff or specific groups instantly without sharing private phone numbers or using external apps.
- Shift Swapping Empower your employees to trade shifts or find coverage themselves, requiring only your final digital approval.
- Labor Cost Tracking Monitor your labor spending in real-time against your sales forecasts to prevent costly overtime before it happens.
- Auto-Scheduling Generate optimal schedules automatically based on employee availability, qualifications, and your specific business requirements.
ZoomShift Features
- Drag-and-Drop Scheduler. Build and edit your weekly schedules visually by dragging shifts into place and notifying your entire team instantly.
- GPS Time Clock. Allow your employees to clock in and out from their mobile devices with GPS geofencing to ensure accuracy.
- Shift Swapping. Empower your team to trade shifts or find coverage themselves, which you can approve or deny with one click.
- Availability Management. View employee time-off requests and preferred working hours directly on the schedule to avoid booking conflicts.
- Labor Cost Tracking. Monitor your labor spending in real-time against your budget so you can make informed staffing decisions on the fly.
- Automated Reminders. Send automatic text, push, and email notifications to your staff so they never miss a scheduled shift again.
Pricing Comparison
When I Work Pricing
- Standard scheduling tools
- Team messaging and chat
- Shift trading and drops
- Time off management
- Multiple locations and sites
- In-app employee training
- Everything in Standard, plus:
- Custom reporting and exports
- Labor forecasting tools
- Shift bidding capabilities
- Role-based permissions
- Advanced API access
ZoomShift Pricing
- Employee scheduling
- Availability & Time Off
- Shift Swapping
- Team Communication
- Mobile App Access
- Email Support
- Everything in Starter, plus:
- Time Clock & Attendance
- GPS Geofencing
- Timesheet Management
- Payroll Exports
- Shift Reminders
Pros & Cons
When I Work
Pros
- Intuitive mobile app makes shift management easy for employees
- Reduces time spent on scheduling by up to 80 percent
- GPS geofencing prevents early clock-ins and time theft
- Seamless integration with popular payroll providers like ADP
Cons
- Mobile app can occasionally lag during peak usage
- Advanced reporting is locked behind the higher pricing tier
- Initial setup of employee availability takes some time
ZoomShift
Pros
- Extremely intuitive drag-and-drop interface
- Mobile app makes communication very easy
- Affordable per-user pricing for small teams
- Simplifies the shift swapping process significantly
- Quick setup with minimal learning curve
Cons
- Mobile app can occasionally lag during sync
- Limited advanced reporting for enterprise needs
- No forever-free plan available for users