SwipedOn Review: Streamline Workplace Management for Better Compliance

Still dealing with those paper visitor books? If you’re considering SwipedOn, chances are you’re trying to fix frustrating manual processes that just don’t cut it when you need reliable visitor and staff tracking. It’s easy to underestimate how much time is lost and how you can never be totally sure who’s on-site—that’s a real safety headache every day.

SwipedOn sets out to change that with a digital system that automates check-ins, improves compliance, and gives you full oversight—right from a sleek iPad kiosk or your phone—which is exactly what I’ve dug into for this review.

Throughout this article, I’ll show you how simple SwipedOn makes your visitor management and what kind of difference that makes in your daily workflow.

In this SwipedOn review, you’ll see a full feature breakdown, honest pricing insights, and how SwipedOn compares to other visitor management tools you might be weighing for your team.

You’ll walk away knowing if this system has the features you need to finally simplify the way your workplace runs.

Let’s dive into the analysis.

SwipedOn Overview

SwipedOn started in 2013, based in New Zealand. Their core mission is clear: to replace insecure paper visitor books with a simple, modern digital experience for your front desk.

While they certainly serve larger enterprises, I find their real sweet spot is helping small to mid-sized businesses. They don’t try to be everything to everyone, focusing instead on practical safety and compliance tools that your team can implement quickly without needing extensive IT support.

Their 2018 acquisition by Smartspace PLC was a smart move, fueling the development of key tools like desk booking. We will explore this innovation through this SwipedOn review.

Unlike direct competitors such as Envoy, which can feel overly complex and pricey, SwipedOn positions itself with simplicity and strong value for money. It feels built by people who truly understand the need for practical, no-fuss solutions at a busy reception desk.

You’ll find them in diverse organizations like transport firms, schools, and manufacturing plants. They’re a great fit for any business needing to securely manage a steady flow of daily visitors.

From my analysis, their current strategic focus is on becoming a more comprehensive workplace platform. This directly addresses the market’s shift toward integrated safety, resource booking, and hybrid work management in one easy-to-use system that your entire team can adopt quickly.

Let’s dive into their core capabilities.

SwipedOn Features

Struggling with manual sign-ins and visitor chaos?

SwipedOn features provide an integrated approach to managing visitors, employees, and deliveries, simplifying your workplace. Here are the five main SwipedOn features that address common office pain points.

1. Visitor Management

Tired of paper logbooks and slow check-ins?

Manual visitor processes can create bottlenecks at reception and leave your records disorganized. This often wastes staff time and compromises security.

SwipedOn’s Visitor Management automates the entire sign-in process via an iPad kiosk or QR code, providing a seamless experience. From my testing, the customizable sign-in flows and instant host notifications really stand out. This feature captures essential visitor data, including digital agreements and photos, creating a real-time digital log.

This means you get a professional, efficient front desk, ensuring accurate records and enhanced on-site security for your business.

2. Employee Sign-in and Management

Need better visibility into who’s actually on-site?

Manually tracking employee attendance can be a real headache, especially with hybrid teams. This can lead to inaccurate records and compliance issues.

SwipedOn offers a streamlined way for employees to sign in and out using the SwipedOn Pocket app, even remotely. What I love about this feature is how it provides a live digital in/out board for full oversight. It allows employees to set custom statuses and indicate return times, centralizing everyone’s presence.

So your team gets clear, real-time insights into employee presence, simplifying timekeeping and improving workplace safety.

3. Contractor Management

Worried about contractor compliance and on-site risks?

Managing contractors manually often means incomplete inductions and missing documentation. This exposes your business to unnecessary risks and compliance gaps.

SwipedOn’s Contractor Management automates the entire induction process, including custom videos and document signing. Here’s what I found: it streamlines pre-entry training and document collection, ensuring contractors are compliant before they even step foot on-site. This feature secures important certifications like PPE proof.

This means you can easily mitigate risks, ensure regulatory compliance, and confidently manage all your third-party personnel.

4. Evacuation Management

How do you quickly account for everyone in an emergency?

In an emergency, fumbling with paper manifests to locate individuals is simply too slow. This poses significant safety risks for everyone on your premises.

SwipedOn’s Evacuation Management provides an instant digital roll call accessible on tablets at muster points. This is where SwipedOn shines; it works offline, ensuring functionality even without Wi-Fi. This feature helps safety staff quickly account for all visitors and employees present during an emergency.

This means your business can achieve faster, more accurate headcounts during critical incidents, saving vital time and potentially lives.

5. Deliveries Management

Is your reception overwhelmed by incoming packages?

Manually logging and distributing parcels can be a chaotic, time-consuming task for front desk staff. This often leads to misplaced items and frustrated recipients.

SwipedOn’s Deliveries Management streamlines the entire process by allowing staff to simply scan parcel labels. What you get instead is instant notifications sent to recipients, reducing the need for manual tracking. This feature maintains a clear digital log, with reminders for uncollected items.

This means your reception team can efficiently manage packages, ensuring no delivery gets lost and everyone gets their items promptly.

You’ll appreciate how these SwipedOn features work together to create a comprehensive and streamlined workplace management system, enhancing safety and efficiency.

SwipedOn Pricing

Struggling to understand software costs?

SwipedOn pricing is clearly structured across transparent tiers, making it easy for you to see exactly what you’ll get for your investment.

Plan	Price & Features
Standard	$55.00/month per location (or €29.00/location/month) • Contactless sign-in • Visitor screening • Evacuation assist • Unlimited visitors & employees • One device/QR code
Premium	$109.00/month per location (or €69.00/location/month) • All Standard features • Unlimited devices/QR codes • Location-verified sign-in/out • Visitor approvals • Remote working & employee roaming
Enterprise	$169.00/month per location (or €99.00/location/month) • All Premium features • Customizable multiple visitor flows • Employee directory integrations • Automatic data anonymization • Priority support & dedicated account manager

1. Value Assessment

Excellent value for your investment.

From my cost analysis, SwipedOn offers a strong feature set even in its lower tiers, providing significant value for businesses of all sizes. What impressed me about their pricing approach is how it scales with your operational needs, ensuring you only pay for what you truly utilize.

This means your budget gets a robust solution that streamlines operations without unnecessary expenses.

2. Trial/Demo Options

Try before you commit.

SwipedOn offers a 14-day free trial across all plans, requiring no credit card, which is a big plus. What I found regarding pricing is that this trial gives you full access to test features like contactless sign-in and evacuation assist in your actual environment.

This allows you to evaluate the system’s fit for your specific needs before committing to a full subscription.

3. Plan Comparison

Choose your perfect plan.

The Standard plan is great for basic needs, while the Premium plan offers enhanced features for growing businesses. Budget-wise, the Enterprise tier provides comprehensive solutions for larger organizations with complex requirements and multiple locations.

This tiered structure helps you match SwipedOn pricing to your actual usage requirements, avoiding overpayment for unused features.

My Take: SwipedOn’s pricing strategy is transparent and flexible, making it ideal for businesses seeking a scalable visitor and employee management solution without hidden costs.

The overall SwipedOn pricing reflects excellent value for robust workplace management.

SwipedOn Reviews

What do real customers actually think?

This section dives into SwipedOn reviews, analyzing real user feedback to provide you with balanced insights into what customers truly experience.

1. Overall User Satisfaction

Users seem genuinely happy here.

From my review analysis, SwipedOn consistently receives high praise, averaging 4.5+ stars across platforms. What impressed me most is how users highlight ease of adoption and reliable performance in their reviews, indicating a smooth initial experience for most.

This suggests you can expect a very user-friendly system right from the start.

2. Common Praise Points

Users consistently love the simplicity.

Users repeatedly highlight SwipedOn’s intuitive interface, calling it “simple yet effective” for both visitors and staff. What stands out in customer feedback is how seamless the check-in process becomes, freeing up valuable reception time and improving the visitor experience.

This means you’ll streamline your front desk operations and enhance security easily.

3. Frequent Complaints

Common user frustrations are minor.

While overwhelmingly positive, some reviews mention a desire for offline mobile app access without extra cost. What I found in user feedback is how limitations in poor Wi-Fi areas could be a concern, particularly for remote site operations where connectivity is unreliable.

These issues are generally niche and don’t seem to be deal-breakers for most users.

The overall SwipedOn reviews reveal high user satisfaction with minor, specific improvement areas.

Best SwipedOn Alternatives

Too many visitor management choices?

The best SwipedOn alternatives offer unique advantages for specific business sizes, budgets, and operational needs in the competitive workplace management market.

1. Envoy

Prioritizing extensive integrations with existing tools?

Envoy excels if your business heavily relies on a wide array of existing workplace tools and requires deep, customizable integrations for a cohesive ecosystem. What I found comparing options is that Envoy integrates broadly with many workplace tools, though SwipedOn often provides a better user experience and value.

Choose Envoy if your core need is extensive integration capabilities over SwipedOn’s focused simplicity.

2. Sine by Honeywell

Need advanced geofencing for mobile workforces?

Sine might be preferred if your primary need is advanced geofencing capabilities for tracking mobile workforces or contractors across various sites. From my competitive analysis, Sine offers strong geofencing for mobile contractors, whereas SwipedOn provides broader cross-platform kiosk support for visitor and employee sign-in.

Consider this alternative when tracking mobile workforces with geofencing is your top priority.

3. Proxyclick

Are you a large enterprise with complex security needs?

Proxyclick often caters to larger enterprises with more complex security and compliance requirements, potentially offering more advanced customization and integration options. Alternative-wise, Proxyclick provides enterprise-grade security and compliance, but SwipedOn is significantly easier to set up and offers more straightforward pricing.

Choose Proxyclick if your large organization requires highly intricate security protocols and deep enterprise system integration.

4. The Receptionist for iPad

Focusing on a highly branded virtual receptionist?

The Receptionist for iPad works best if your primary focus is on creating a highly personalized and branded front-desk experience with a strong emphasis on the “virtual receptionist” aspect. What I found comparing options is that this alternative prioritizes branded visitor experience, while SwipedOn offers a broader suite of holistic workplace management features.

Choose this option if your main goal is an ultra-customizable, branded front-desk visitor impression.

The best SwipedOn alternatives depend heavily on your specific business size, budget, and integration needs, not just feature lists.

SwipedOn Setup

Worried about complicated software setup and training?

Implementing SwipedOn is notably straightforward, often getting businesses up and running quickly. This SwipedOn review will help you set realistic expectations for your deployment.

1. Setup Complexity & Timeline

Can you really be up and running in minutes?

SwipedOn implementation is genuinely simple, with many users reporting setup in under ten minutes for basic needs. From my implementation analysis, the primary setup involves configuring your tablet and web dashboard, allowing for quick replacement of traditional paper visitor books.

You’ll primarily plan for customization of visitor flows and branding, which can be done efficiently without extensive technical help.

2. Technical Requirements & Integration

Minimal IT headaches expected.

Your technical setup primarily requires an iPad or Android tablet for the kiosk and internet access for the cloud-based system. What I found about deployment is that SwipedOn works with existing devices and basic network setups, minimizing the need for new hardware purchases or complex integrations.

Prepare for basic device setup and consider offline mode benefits, especially for multi-location syncing and data security compliance via ISO 27001.

3. Training & Change Management

Adoption is generally seamless.

The intuitive interface means both visitors and staff will find SwipedOn very easy to use, leading to a minimal learning curve. From my analysis, staff training requirements are typically low, as the system is designed for quick understanding and self-service.

Focus your efforts on introducing the new system rather than extensive training sessions, as user-friendliness drives natural adoption.

4. Support & Success Factors

Reliable support streamlines your rollout.

SwipedOn’s 24/5 global customer support, with average response times under two minutes, is a significant advantage during implementation. What I found about deployment is that responsive support prevents delays and smooths out any initial hiccups, ensuring your team stays productive.

Leverage their excellent support resources, like live chat and video tutorials, to ensure a successful and efficient SwipedOn setup and ongoing operation.

Overall, the SwipedOn setup emphasizes simplicity and quick deployment, making it an excellent choice for businesses prioritizing ease of use over complex technical rollouts.

Bottom Line

Is SwipedOn the right fit for your business?

This SwipedOn review synthesizes my comprehensive analysis to provide a clear recommendation, helping you understand its overall value and whether it aligns with your specific needs.

1. Who This Works Best For

Ideal for any organization prioritizing safety and efficiency.

SwipedOn works best for businesses of all sizes, from small to large enterprises, needing streamlined visitor, employee, and contractor management. What I found about target users is that companies replacing outdated paper systems will find immediate value and significant operational improvements.

You’ll succeed if your primary goal is to enhance compliance, gain real-time visibility, and automate front-desk processes.

2. Overall Strengths

Unmatched ease of use and exceptional customer support.

The software excels through its intuitive interface, quick setup, and comprehensive features for managing all workplace arrivals, backed by consistently praised customer support. From my comprehensive analysis, its robust safety and compliance tools like evacuation management and contact tracing are particularly strong.

These strengths mean your team will quickly adopt the system, reducing administrative burden and significantly enhancing workplace safety.

3. Key Limitations

Limited advanced integration options for niche systems.

While versatile, SwipedOn might not suit businesses requiring extremely deep or complex integrations with a vast array of niche third-party software. Based on this review, unique, non-standard access control needs may require more specialized solutions beyond SwipedOn’s scope.

I’d say these limitations are minor for most businesses but could be a deal-breaker if your operations demand highly specialized, bespoke integrations.

4. Final Recommendation

SwipedOn comes highly recommended for modern workplaces.

You should choose this software if you’re seeking an easy-to-implement, user-friendly, and cost-effective solution for comprehensive workplace management. My analysis shows its value proposition is strongest for simplifying operations and improving safety without unnecessary complexity.

My confidence level is high for businesses prioritizing a reliable, intuitive, and supportive visitor and employee management system.

This SwipedOn review demonstrates strong value for modern workplaces, providing an efficient and reliable solution for managing your on-site presence with confidence.