GoCodes Review: Asset Tracking Built to Prevent 90% of Tool Loss

Losing track of tools is costing you time.

If you’re always hunting for equipment or struggling to keep inventory updated, you know how frustrating manual asset tracking can get.

But honestly, lost equipment and outdated records are killing your productivity and creating daily headaches you shouldn’t have to deal with.

GoCodes tackles these pains by combining patented QR code asset labels, automated GPS tracking, and a mobile-first platform—making your whole asset management process real-time and nearly effortless, even if you’re working across multiple job sites.

In this review, I’ll show you how GoCodes actually fixes your asset headaches and whether its powerful features, flexible reporting, and mobile apps justify the investment.

You’ll learn everything you need about GoCodes—core features, pricing, setup, ongoing support, plus top alternatives—so you can make a fully informed decision.

You’ll walk away knowing the features you need to finally solve asset tracking for good.

Let’s get started.

GoCodes Overview

GoCodes is a dedicated cloud-based asset and inventory tracking solution. Based in Rochester, NY, I found they’ve been helping businesses monitor physical equipment and valuable tools since around 2011.

Their sweet spot is serving industries like construction, healthcare, and field services. I believe what truly sets them apart is a dedicated focus on physical assets for field-based teams, deliberately avoiding the broad complexity you find in many generic IT asset management platforms.

In what I see as a smart move, they’ve expanded beyond their core QR codes to support newer tech like Bluetooth and RFID. You’ll see the practical impact of this increased flexibility through this GoCodes review.

Unlike competitors that can feel overwhelming, GoCodes built its platform around its patented QR codes with automatic GPS. This creates a system that feels like it was built by people who actually need to track misplaced equipment, not just inventory clerks.

They work with a wide range of organizations, from growing small businesses to large enterprises that must reliably manage thousands of valuable tools and service assets across multiple job sites.

From my analysis, the company’s strategy prioritizes a simple, mobile-first experience that anyone on your team can actually use. This aligns perfectly with your need for a solution that can be adopted quickly without specialized scanners or extensive IT support.

Now let’s examine their core capabilities.

GoCodes Features

Struggling to keep tabs on your business assets?

GoCodes features are designed to give you real-time visibility into your physical assets, tools, and equipment. Here are the five main GoCodes features that simplify asset tracking.

1. QR Code-Based Asset Tracking

Tired of manual, error-prone asset tracking?

Relying on spreadsheets or pen and paper for asset management often leads to misplaced items and inaccurate records. This can be a huge headache for your team.

GoCodes’ patented QR code labels are core to its solution, letting you quickly check assets in/out with a smartphone. From my testing, the mobile app makes scanning incredibly fast, transmitting data directly to the cloud. This feature ensures you always have up-to-date information on asset movements.

This means you can say goodbye to lost equipment and hello to precise, efficient chain-of-custody.

2. Automatic GPS Location Tracking

Can’t find your equipment when you need it most?

Assets often move between locations or are used in the field, making it difficult to know their current whereabouts. This uncertainty can lead to delays and potential loss.

When a GoCodes QR code is scanned, the system automatically logs the GPS location of the asset. What I love about this feature is how it maps your assets in real-time, crucial for preventing theft and improving accountability. You always know exactly where your tools are.

The result is you gain peace of mind, knowing your valuable assets are always accounted for, no matter where they are.

3. Inventory and Fixed Asset Accounting

Is tracking asset value and depreciation a nightmare?

Beyond just location, managing consumable quantities, asset lifecycles, and financial depreciation can be complex and time-consuming. This impacts your tax reporting.

GoCodes includes robust inventory management and automatically calculates IRS MACRS depreciation, including bonus depreciation. This feature streamlines financial compliance and asset valuation, a huge benefit for businesses. You’ll receive low inventory notifications too.

So, you get a clear, accurate picture of your asset’s financial health and can optimize your tax planning effortlessly.

4. Maintenance and Task Management

Are unexpected equipment breakdowns costing you time and money?

Ignoring routine maintenance can lead to costly repairs, extended downtime, and reduced asset lifespan. This impacts productivity and profitability.

GoCodes helps you assign work orders, schedule maintenance tasks, and receive automated service notifications. This is where GoCodes shines, as it proactively prevents unexpected failures and extends equipment life. You can also log warranty information and service records.

This means you can ensure your equipment is always in top shape, avoiding costly surprises and maximizing its operational life.

5. Mobile App Functionality

Need to track assets on the go, without special hardware?

Being tied to a desktop for asset tracking limits flexibility and efficiency for teams in the field. This can slow down operations significantly.

GoCodes provides highly-rated mobile scanner apps for iOS and Android, turning any smartphone into an asset scanner. What I found impressive is the app’s ability to scan multiple barcodes at once, allowing for speedy updates and photo attachments directly from your device.

So, your team can update asset information quickly and accurately from anywhere, boosting overall efficiency and data integrity.

These GoCodes features work together to create a holistic asset management system that simplifies tracking, accounting, and maintenance.

GoCodes Pricing

Hidden fees making you wary?

GoCodes pricing offers transparent, tiered plans, making it straightforward to understand costs for your asset tracking needs. This clear structure helps you budget effectively for GoCodes pricing.

Plan	Price & Features
Standard Plan	~$500/year (~$42/month) • 200 assets, 3 user logins • Print own laser labels • GPS location tracking • Email support
Premium Plan	~$1,000/year (~$75/month) • 500 assets, 5 user logins • Custom tags • Business hours phone support • All Standard features
Premium Elite Plan	~$1,750/year (~$138/month) • 1000 assets, 10 user logins • Attachments • GPS tracking • Inventory module
Professional Plan	~$2,500/year (~$200/month) • 2,000 assets, 20 user logins • API access • Kitting & offline work • All features included
Enterprise Plan	Custom pricing (starts ~$3,500/year for 3,000 assets) • >2,000 assets, >20 users • BI & data analytics • SSO & advanced access control • Team training, migration assistance

1. Value Assessment

Great value for asset tracking.

From my cost analysis, GoCodes’ tiered approach means you only pay for what your business truly needs, avoiding unnecessary expenses. What impressed me is how the pricing scales with your asset count, which is a practical way to manage costs as you grow.

This means your budget gets a predictable and manageable expense, ensuring long-term affordability for your business.

2. Trial/Demo Options

Try before you buy, wisely.

GoCodes offers a free trial, typically 15 or 30 days, allowing you to thoroughly test the system with your actual assets. What I found valuable is how this trial includes all features across plans, so you can see which tier fits your needs before committing to the full pricing.

This lets you evaluate the system’s effectiveness and confirm ROI without any upfront financial commitment.

3. Plan Comparison

Choosing the best plan for you.

For smaller operations, the Standard or Premium plans offer excellent value, while larger businesses will find the Professional or Enterprise tiers more suitable. What stands out is how each plan directly links to asset and user limits, guiding your selection clearly.

This helps you match pricing to actual usage requirements, ensuring you get the right features for your operational scale.

My Take: GoCodes’ pricing is highly transparent and scales well, making it an excellent choice for businesses of all sizes seeking predictable asset management costs.

The overall GoCodes pricing reflects transparent, scalable value for your asset management needs.

GoCodes Reviews

What do actual customers really think?

To help you understand real-world experiences, I’ve analyzed numerous GoCodes reviews, distilling common themes and sentiments from user feedback across various platforms to give you a balanced view.

1. Overall User Satisfaction

Users are largely very satisfied.

From my review analysis, GoCodes consistently shows strong user satisfaction, particularly evident in its 4.7-star App Store rating. What I found in user feedback is how GoCodes streamlines asset management effectively, simplifying tasks that were previously manual and error-prone.

This suggests you’ll likely find it a significant upgrade to your current tracking methods.

2. Common Praise Points

Users consistently love its simplicity.

Review-wise, the most frequent praise centers on GoCodes’ intuitive interface and the mobile app’s scanner functionality, making check-in/check-out incredibly easy. Customers often highlight how the system’s ease of use eliminates IT headaches, enabling quick adoption for any team member.

This means you can expect rapid setup and minimal training for your staff.

3. Frequent Complaints

Some users mention cost concerns.

Frequent complaints revolve around the pricing of advanced features and additional QR tags, which can increase overall costs. What stands out in user feedback is how specific compatibility issues with Apple devices and offline manual updates occasionally cause minor frustration.

These issues generally appear to be minor inconveniences rather than major deal-breakers.

The overall GoCodes reviews show a strong positive sentiment, indicating high user satisfaction with minor areas for refinement.

Best GoCodes Alternatives

Searching for the perfect asset tracking solution?

The best GoCodes alternatives offer varying strengths, helping you decide based on your business size budget, and specific asset management needs.

1. Asset Panda

Need extensive customization for complex processes?

Asset Panda excels for larger companies requiring high configurability and broader digital asset management, including contract tracking. What I found comparing options is that Asset Panda offers extensive configuration options that GoCodes focuses more on physical assets, though it generally comes with a higher price point.

Choose Asset Panda when your organization prioritizes deep customization and broader digital asset management over simple ease of use.

2. EZOfficeInventory

Operating with a wide variety of IT and physical assets?

EZOfficeInventory caters to diverse IT and physical assets, providing features like purchase orders and transfer of custody. From my competitive analysis, EZOfficeInventory suits broader IT and physical asset needs, potentially offering more budget-friendly basic plans than GoCodes, which focuses on high-volume physical assets.

Consider this alternative if you need comprehensive IT asset management features and a potentially lower entry-level price.

3. UpKeep

Is advanced maintenance management a top priority?

UpKeep provides more advanced features for maintenance management, including robust work order and safety compliance capabilities. What I found comparing options is that UpKeep focuses on comprehensive maintenance operations, whereas GoCodes is geared towards high-volume physical asset tracking and basic maintenance.

Choose UpKeep when your core need is extensive maintenance management alongside asset tracking.

4. Asset Tiger

Operating on a very tight budget with fewer assets?

Asset Tiger offers a free asset tracking software for up to 250 assets, making it an extremely budget-friendly alternative. From my analysis, Asset Tiger provides a free, feature-rich option for smaller needs, though GoCodes offers a more robust, integrated paid solution with advanced tracking.

Consider this alternative if you have a limited budget and a smaller number of assets to track.

The best GoCodes alternatives truly depend on your specific asset management priorities and budget, not just feature lists.

GoCodes Setup

How complex is your GoCodes setup?

GoCodes implementation is genuinely straightforward and easy, designed for quick adoption without deep IT knowledge. This GoCodes review section explores what you can expect.

1. Setup Complexity & Timeline

Expect a surprisingly quick deployment.

GoCodes is cloud-based, requiring no software download or on-premise installation, which streamlines the process significantly. From my implementation analysis, getting operational hinges on receiving your custom QR labels, which dictates your true go-live timeline.

You’ll want to plan for label delivery (2-10 days) and then dedicate a few hours for data setup and mobile app installation.

2. Technical Requirements & Integration

Minimal technical hurdles ahead.

Your team will use existing devices since GoCodes is compatible with all platforms, accessed via web browser or mobile app (iOS/Android). What I found about deployment is that it avoids major IT infrastructure changes, leveraging the secure Microsoft Azure Cloud for hosting.

Plan for installing the mobile app and basic network connectivity, but avoid concerns about server provisioning or complex hardware purchases.

3. Training & Change Management

User adoption is remarkably smooth.

The intuitive interface and straightforward scanning process mean a minimal learning curve for your team, even those without extensive IT knowledge. From my analysis, the ease of use significantly reduces training time and fosters quick user acceptance across your organization.

Invest a small amount of time in initial training to familiarize users, but expect high user satisfaction and rapid integration into daily workflows.

4. Support & Success Factors

Expect excellent, readily available support.

GoCodes offers unlimited phone, chat, and email support, with user reviews consistently praising their responsiveness and helpfulness during implementation and beyond. What I found about deployment is that proactive customer success consultations accelerate setup and help tailor the solution to your specific needs.

Factor in their free training and ongoing support as a major success factor for a smooth and effective implementation experience.

Overall, your GoCodes setup is designed for rapid deployment and ease of use, making it an excellent choice for businesses prioritizing quick time-to-value in asset tracking.

Bottom Line

Is GoCodes the right asset tracking solution for you?

This GoCodes review provides a comprehensive look at who will benefit most from its features, where it truly excels, and any key limitations to consider before making your final decision.

1. Who This Works Best For

Small to mid-sized businesses, asset-heavy organizations.

GoCodes is ideal for businesses in construction, education, healthcare, and field service that need to track physical tools and equipment efficiently. From my user analysis, organizations prioritizing simplicity and ease of use for asset management will find GoCodes an excellent fit, especially for reducing loss and theft.

You’ll succeed if your goal is to streamline physical asset tracking without significant IT overhead or complex setup.

2. Overall Strengths

Unmatched ease of use and QR code integration.

The software succeeds with its intuitive mobile app, patented QR code system, and automatic GPS tracking, providing real-time visibility and accountability. From my comprehensive analysis, its simplicity for check-in/check-out processes makes it highly practical for teams on the go, significantly reducing manual administrative work.

These strengths translate directly into improved asset utilization, reduced loss, and greater efficiency for your operations.

3. Key Limitations

Primarily focuses on physical assets, not digital.

While excellent for physical assets, GoCodes offers less comprehensive functionality for digital asset management (e.g., software licenses or contracts). Based on this review, the cost of advanced features or high volumes of custom tags can add up, making it less budget-friendly for very large-scale deployments without careful planning.

These limitations are minor trade-offs for its core strengths, manageable if your primary need is physical asset tracking, not digital.

4. Final Recommendation

GoCodes earns a strong recommendation for its target market.

You should choose this software if your small to medium-sized business needs an intuitive, all-in-one solution for tracking physical assets with QR codes and GPS. From my analysis, this solution offers excellent value for simplifying inventory and fixed asset management for various industries.

My confidence level is high for businesses prioritizing ease of use, robust physical asset tracking, and strong customer support.

This GoCodes review demonstrates strong value for physical asset tracking while highlighting important considerations for digital asset needs and feature pricing.