Struggling to keep your hostel full?
Juggling bookings, payments, and guest queries with outdated spreadsheets or manual systems often leads to costly double-bookings and unhappy guests.
The real issue is wasted time on administrative tasks that stops you from focusing on guest experience and growing your occupancy.
This information overload and the fear of choosing the wrong system often paralyzes hostel owners. You’re left guessing which tool actually solves your problems without breaking your budget.
Speaking of understanding your guests, my guide on best experience management software will help you drive loyalty.
But the right software can change all that. It helps automate your entire workflow from the moment a guest books to check-out.
In this guide, I’ll review the best hostel management software. I will help you find a solution that streamlines operations and fills your rooms.
You will discover tools that cut down on manual work, boost your bookings, and give you back valuable time to improve your hostel.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Mews → | Hostels of all sizes | |
| 2 | WebRezPro → | Medium to large hostels | |
| 3 | RMS → | Scalable hostel businesses | |
| 4 | InnQuest → | Hostels focused on direct bookings | |
| 5 | Little Hotelier → | Small to mid-sized hostels |
1. Mews
Struggling with complex hostel operations?
Mews offers an intuitive, cloud-native Property Management System (PMS) designed to streamline your daily tasks. This means you can automate manual workflows.
This automation frees your team from time-consuming administration, allowing them to focus on guests and revenue. You’ll see increased efficiency and productivity.
Let’s boost your occupancy.
Mews helps you diversify revenue, manage all bookings, and access powerful data insights. Here’s how it works: you can manage everything from short stays to multi-month bookings.
Additionally, the Mews Marketplace provides over 1,000 integrations for accounting, distribution, and even guest technology, expanding your operational capabilities significantly. This means unified reporting, real-time pricing optimization with Mews RMS, and self-service options like check-in kiosks that save staff time and enhance guest experiences.
The result? Reduced administrative burdens and improved guest satisfaction.
While we’re discussing enhancing guest experiences, my guide on patient engagement software provides insights into managing client interactions across various service industries.
Key features:
- Complete Property Management System (PMS): Automates manual tasks, streamlines reservation management, and offers multi-property oversight for hostels of all sizes.
- Integrated Revenue & Payments: Mews RMS optimizes pricing for increased RevPAR and embedded payment processing ensures 100% automated, secure transactions.
- Guest Self-Service & Digital Tools: Features like booking engines, check-in kiosks, digital keys, and virtual concierges enhance guest experiences and reduce front desk workload.
Learn more about Mews features, pricing, & alternatives →
Verdict: Mews provides a robust, cloud-native platform ideal for hostel owners seeking the best Hostel Management Software to streamline operations, boost occupancy rates, and elevate guest experiences. Its comprehensive features, from automated payments to a vast integration marketplace, directly address common pain points and drive significant revenue growth, like the 39% increase in RevPAR seen by existing customers.
2. WebRezPro
Struggling with manual hostel operations and low occupancy?
WebRezPro offers a comprehensive cloud property management system designed to simplify your daily tasks. This means you can easily manage everything from front desk operations to back-office accounting with integrated tools.
The result is a streamlined process that allows you to maximize direct bookings and increase your revenue. This offers a centralized command for your hostel.
This powerful PMS is your operational backbone.
WebRezPro solves your challenges by acting as a central command for all your lodging operations. You can manage everything from a central reservation system, handling check-ins/outs, and managing groups with ease. This provides you with a powerful tool for streamlining your business.
Additionally, the system includes sophisticated rate management and integrated accounting features. This means you can optimize pricing, manage finances, and generate detailed reports to gain actionable insights into your hostel’s performance. The booking engine also supports upsells, further boosting your profitability, while guest self-check-in enhances the experience.
Plus, with over 150 software integrations, including OTAs and payment gateways, you can connect your property to other essential hospitality tools.
Boost your hostel’s efficiency and profits.
Key features:
- Centralized Operations: Manage front desk, back office, and accounting from one intuitive cloud-based system, streamlining daily tasks and eliminating manual inefficiencies.
- Direct Booking & Revenue Growth: Utilize a commission-free booking engine with upsell capabilities, alongside advanced rate management, to maximize direct bookings and increase your revenue.
- Comprehensive Integrations: Connect seamlessly with over 150 industry software, including OTAs, payment gateways, and electronic locks, for enhanced automation and operational efficiency.
Learn more about WebRezPro features, pricing, & alternatives →
Verdict: WebRezPro stands out as a strong contender for the best hostel management software due to its comprehensive features, integrated accounting, and extensive integrations. It offers a powerful solution for hostel owners seeking to streamline operations, reduce administrative burdens, and ultimately boost occupancy rates and profitability.
3. RMS
Struggling with outdated hostel management systems?
RMS offers an all-in-one platform for seamless guest-centric operations, helping you boost bookings and streamline workflows. This means you can say goodbye to manual tasks and hello to efficiency.
Their integrated property management system handles everything from front desk operations to housekeeping, allowing you to focus on delivering memorable guest experiences.
Ready to elevate your hostel’s performance?
RMS simplifies your booking process with a dynamic internet booking engine and a built-in channel manager that integrates with hundreds of online travel agencies (OTAs). This connectivity helps you boost your occupancy rates and reach a wider audience. Additionally, their contactless technology enhances guest experience, enabling online check-ins and payments directly from their mobile devices, which significantly reduces your administrative burden. Plus, with RMS Pay, you can process secure, cost-saving payments at every touchpoint, freeing up staff time and reducing human error.
The result: increased revenue and improved staff productivity.
While discussing system efficiency, understanding IT infrastructure monitoring is equally important.
Key features:
- All-in-one Property Management: Manage front desk, housekeeping, and reservations from a single, centralized cloud platform, ensuring operational transparency and efficiency across properties.
- Integrated Online Reservations & Channel Manager: Boost direct bookings and expand your reach by integrating with hundreds of OTAs, optimizing pricing, and streamlining your booking process.
- Contactless Guest Experience & Secure Payments: Deliver personalized guest journeys with mobile check-in/payment, while RMS Pay securely processes transactions, reducing manual effort and disputes.
Learn more about RMS features, pricing, & alternatives →
Verdict: For hostel owners seeking an all-in-one, scalable solution, RMS provides powerful features like integrated online reservations, contactless guest experiences, and secure payment processing. Its enterprise-enabled architecture and 40 years of expertise make it a strong contender for the best hostel management software, enabling you to increase revenue and streamline operations.
4. InnQuest
Are manual workflows and lost bookings holding you back?
InnQuest offers an all-in-one Property Management System (PMS) designed to simplify operations, allowing you to focus on guest satisfaction. This means you can streamline your daily management tasks and improve overall efficiency.
The result? You save thousands on OTA commissions by boosting your direct bookings.
InnQuest solves operational complexities by providing tools that automate reservations, payments and check-ins. Your team can benefit from features like the channel manager, which centralizes OTA, rates, and inventory management. This enables you to maximize your occupancy and avoid overbookings across 155+ channels. Additionally, the booking engine directly integrates into your website, encouraging commission-free bookings. Plus, InnQuest’s mobile app facilitates guest self-service with mobile check-in/out and keyless entry. The combined effect is reduced administrative burden and increased staff productivity.
InnQuest puts you in control.
While managing operations, ensuring comprehensive data compliance is crucial. My article on best ESG software covers unifying data for secure compliance.
Key features:
- Property Management System (PMS): A simple, easy-to-use cloud PMS that streamlines daily operations and manages everything from reservations to reporting, increasing your overall efficiency.
- Channel Manager & Booking Engine: Manage rates and inventory across over 150 OTA channels while boosting direct bookings through a commission-free booking engine to maximize occupancy.
- Revenue Optimization & Mobile App: Leverage cutting-edge features for real-time analytics to maximize ADR and RevPAR, coupled with a mobile app for seamless guest experiences like mobile check-in/out.
Learn more about InnQuest features, pricing, & alternatives →
Verdict: InnQuest is ideal for hostels seeking the best hostel management software, offering comprehensive tools that streamline operations and boost revenue. You can save approximately $3600/month on OTA commissions and reclaim 4 hours of daily work, enhancing guest experiences and staff productivity.
5. Little Hotelier
Tired of manual booking chaos?
Little Hotelier offers an all-in-one software solution that puts you in control. This system helps you grow your bookings through a direct booking engine and connect to over 450 channels.
Imagine modernizing your administration and guest service, saving time and reducing booking errors. You can gain freedom and control over your operations.
Achieve higher occupancy rates.
Little Hotelier streamlines your daily operations with its central calendar and front desk management. You get real-time overview of bookings and availabilities.
This integration means your business becomes more professional, eliminating manual reservation management. It makes your life easier by utilizing a variety of distribution methods.
Additionally, the user-friendly mobile app lets you manage your property from anywhere, offering round-the-clock customer support and actionable insights to optimize pricing. You can also integrate guest payments easily.
Boost your hostel’s revenue today.
Key features:
- Channel Manager and Direct Booking Engine: Connects to over 450 booking channels and provides a direct booking webpage to maximize your online visibility and attract more reservations.
- Front Desk and Payments Integration: Centralizes your daily operations, allowing you to manage check-ins, bookings, and invoices while seamlessly integrating guest payment processing.
- Mobile App and Reporting Insights: Provides the freedom to manage your property on-the-go and offers dashboards with valuable insights to help you price and promote your hostel effectively.
Learn more about Little Hotelier features, pricing, & alternatives →
Verdict: Little Hotelier is an excellent choice for hostel owners seeking the best hostel management software, helping you eliminate manual processes and increase bookings by 10-50%. Its user-friendly interface and comprehensive features like the mobile app and 24/7 support save users up to 3 hours daily on admin tasks.
6. SabeeApp
Tired of juggling hostel operations manually?
SabeeApp’s integrated Property Management System (PMS), Channel Manager, and Booking Engine are designed to simplify your daily tasks. This means you can centralize reservations, payments, and guest communications, significantly reducing the administrative burden.
The result is a unified dashboard that provides a clear view of your entire operation, ensuring your team stays on top of everything.
Here’s how SabeeApp streamlines your hostel management.
SabeeApp solves these issues by automating repetitive daily tasks like invoicing and guest messaging. This frees up your time to focus on delivering an outstanding guest experience, rather than getting bogged down in manual processes.
For instance, the Smart Solutions feature includes online check-in and a real-time housekeeping app, helping your staff work smarter and guests settle in faster. You can avoid overbookings and rate errors because the Channel Manager automatically updates all sales channels in real-time. This comprehensive approach ensures efficiency across your entire operation. Plus, SabeeApp is cloud-based, so you can manage your operations from anywhere, anytime, and on any device.
Gain actionable insights with powerful reporting and analytics.
While we’re discussing automated tasks, my article on best AI chatbot software provides insights into leveraging AI for improved customer support.
Key features:
- Property Management System (PMS): Centralizes reservations, guest communication, and housekeeping, providing a clear dashboard view for efficient daily operations and reduced errors.
- Integrated Booking Engine: Enables commission-free direct bookings through your website, helping you keep more revenue and reduce reliance on expensive online travel agencies.
- Automated Channel Manager: Synchronizes rates and availability across all online distribution channels 24/7, effectively eliminating overbooking and double data entry issues.
Learn more about SabeeApp features, pricing, & alternatives →
Verdict: SabeeApp stands out as the best hostel management software for busy owners and managers seeking to streamline operations. Its comprehensive suite, including PMS, Channel Manager, and Booking Engine, is designed to automate tasks and improve efficiency. With features like online check-in, as seen in the Florin Apart Hotel case study where check-in time was reduced from 15 minutes to 3, it truly helps boost occupancy and guest satisfaction.
7. KWHotel
Struggling with outdated hotel management systems?
KWHotel offers comprehensive solutions to streamline reservations, manage pricing, and automate various operational workflows. This means you can finally bid farewell to manual tasks and improve overall efficiency.
Here’s how KWHotel helps: it provides features like automated payment processing and an intuitive interface that simplifies daily operations, ensuring your staff can focus on guest satisfaction.
Let’s dive into the solution.
KWHotel effectively tackles these challenges by offering both desktop and web-based versions, providing flexibility for your team. You can manage everything from reservations to issuing invoices.
The software also features an online booking engine, allowing guests to make convenient reservations directly from your website, reducing reliance on third-party booking channels. Additionally, its robust channel manager synchronizes availabilities, rates, and reservations across multiple OTAs, eliminating manual updates and preventing overbookings. Plus, dedicated modules for apartment owners, camping management, and even a mobile app for remote management ensure you maintain contact with your property, no matter where you are.
The result: increased occupancy rates and reduced administrative burden.
Key features:
- Comprehensive Reservation Management: Settle reservations, issue invoices, and manage pricing policies efficiently from a single, centralized system.
- Multi-Platform Accessibility: Access your hotel data via desktop, web browser, or mobile app, ensuring you are always updated on operations and can manage remotely.
- Automated Channel Synchronization: Automatically manage availabilities, rates, and reservations across multiple online travel agencies, saving time and preventing overbookings.
Learn more about KWHotel features, pricing, & alternatives →
Verdict: KWHotel is well-suited as the best hostel management software for small to medium-sized hostels, offering robust solutions for streamlining operations, from reservations and payments to multi-channel synchronization. Its diverse modules, like the apartment owners module and mobile access, cater to varied needs, ensuring enhanced productivity and higher occupancy rates.
8. Sirvoy
Struggling with manual bookings and inefficient workflows?
Sirvoy offers a comprehensive Property Management System, Booking Engine, and Channel Manager to streamline your operations.
This means you can easily manage your property and attract more guests, simplifying daily tasks and boosting your occupancy rates effortlessly.
Here’s how Sirvoy helps.
Sirvoy allows you to accept commission-free, direct bookings through your website within minutes. You just add a code snippet to your site.
Plus, you can reach millions of potential guests using their Channel Manager, which offers two-way integrations with all major online booking channels. This saves you time by automatically keeping your availability and bookings up-to-date.
Additionally, this cloud-based system means no installations or updates are needed, and your bookings are accessible anytime, anywhere. This seamless integration of features helps you maintain a competitive edge.
The result: less admin, more guests.
Key features:
- Property Management System (PMS): Easily manage all your bookings and property operations from anywhere, ensuring your data is always accessible and up-to-date without installations.
- Commission-Free Booking Engine: Integrate a responsive booking engine directly into your website in minutes, allowing guests to book online without paying commissions on direct reservations.
- Channel Manager with Two-Way Sync: Connect directly to all major online travel agencies, automatically updating your availability and bookings to prevent overbookings and save you time.
Learn more about Sirvoy features, pricing, & alternatives →
Verdict: Sirvoy stands out as a strong contender for the best hostel management software due to its user-friendly interface, comprehensive property management, and powerful channel manager. Its commission-free booking engine helps you maximize revenue, making it an ideal choice for hostels seeking to boost occupancy and streamline operations efficiently.
Conclusion
Stop juggling those manual bookings.
Choosing the right system is tough. Many tools are either too complex or don’t offer the features you really need to boost your occupancy.
The right systems help optimize pricing and personalize guest experiences. Adopting them is key, as data analytics enhance operational efficiency in these platforms. This shift is crucial for staying competitive and profitable.
Here is what I recommend.
From my research, Mews is the top choice for hostel owners. It masterfully automates your daily tasks, freeing you to focus on filling rooms.
I’ve seen customers achieve a 39% RevPAR increase after switching. When you adopt the best hostel management software like Mews, you’re not just organizing—you’re building a revenue engine.
While we’re discussing various software solutions, my comprehensive analysis of best hospital management software explores tools for healthcare efficiency.
I suggest you see it for yourself. Book a free demo of Mews to understand its full impact on your daily operations and growth.
Watch your occupancy rates climb.
