Captello Reviews, Pricing, Features & Alternatives in 2026
Captello is a comprehensive lead retrieval and event engagement platform providing customizable lead capture forms, interactive games, and automated CRM integrations to streamline your event marketing and sales follow-up.
Captello is an all-in-one event lead management platform designed to help you capture, qualify, and convert leads at trade shows and activations. Instead of relying on fragmented tools, you get a unified system that combines lead retrieval with interactive engagement features like digital games and rewards. You can build custom lead capture forms that match your specific sales criteria and sync data instantly to your existing CRM.
The platform solves the common problem of delayed follow-ups by automating lead routing and personalized messaging the moment a badge is scanned. Whether you are managing a small boutique event or a massive international trade show, you can track performance across your entire team in real-time. It eliminates manual data entry and ensures your sales team receives high-quality, enriched lead data immediately after every interaction.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop losing track of valuable event leads with manual processes. Captello provides a suite of digital tools that turn every booth visit into a data-rich interaction while keeping your prospects engaged through interactive experiences.
Universal Lead Capture
Scan badges and business cards at any event using your own smartphone to collect lead data instantly.
Custom Qualifying Forms
Create your own lead qualification questions and mandatory fields to ensure your sales team gets actionable data.
Interactive Event Games
Attract more visitors to your booth with customizable digital games like spin-to-win, memory match, and digital raffles.
Real-Time CRM Sync
Connect your lead data directly to Salesforce, HubSpot, or Microsoft Dynamics to trigger immediate sales follow-up sequences.
Digital Gift Gallery
Reward your prospects instantly with digital gift cards and incentives delivered directly to their email after an interaction.
Multi-Event Dashboard
Monitor performance across all your global events from a single interface to compare ROI and team productivity.
Offline Data Capture
Continue scanning leads even without a reliable internet connection and sync your data once you are back online.
Lead Enrichment
Automatically append social media profiles and company details to your leads to give your sales team more context.
Integrations
Salesforce
HubSpot
Microsoft Dynamics 365
Marketo
Eloqua
Pardot
Constant Contact
Mailchimp
Zapier
ActiveCampaign
Pricing Plans
Captello typically uses a flexible pricing model tailored to your specific event volume and feature requirements. While they do not offer a forever-free plan, you can request a personalized demo to see how the platform fits your budget. Pricing is generally structured around the number of events or users you need to support.
Pros & Cons
After analyzing user experiences and platform capabilities, here is what you can expect when implementing Captello for your event marketing strategy:
Pros
Works seamlessly across different event lead retrieval providers
Highly customizable lead forms and qualifying questions
Excellent gamification options to increase booth traffic
Reliable offline mode for spotty convention center Wi-Fi
Fast and responsive customer support during live events
Cons
Initial setup of complex games requires some time
Pricing can be high for very small events
Interface has a slight learning curve for new users
Who Should Use Captello?
Perfect for mid-market and enterprise marketing teams who attend multiple trade shows and need a standardized way to capture and sync leads.
Best for Company Sizes
mid-market
enterprise
Popular Industries
Our Verdict
Captello is a top-tier choice if you are tired of using different lead retrieval apps for every trade show you attend. Its ability to act as a universal capture tool while adding fun, interactive elements makes it much more than a simple scanner.
You will find the most value if you have a high volume of events and need deep CRM integration to prove your marketing ROI. While it requires an investment in setup time, the consistency of data and speed of follow-up it enables are difficult to match with cheaper alternatives.
Ready to Try Captello?
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