MailStore Reviews, Pricing, Features & Alternatives in 2026
MailStore provides specialized email archiving software solutions for small to medium-sized businesses to manage data loss prevention, compliance requirements, and server storage optimization effectively.
MailStore helps you take full control of your company's email data by creating 1:1 copies of all emails in a central archive. You can secure large volumes of data permanently while meeting complex legal retention requirements and GDPR obligations. By offloading emails from your active server to the archive, you significantly reduce the workload on your IT infrastructure and eliminate the need for unreliable PST files.
You can empower your team with lightning-fast full-text searches for emails and attachments, accessible directly through Outlook or a web browser. Whether you use Microsoft 365, Google Workspace, or an on-premise Exchange server, the software integrates into your existing environment. It is specifically designed for small and medium-sized businesses looking for a reliable way to prevent data loss and simplify backup processes.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop worrying about lost emails or server crashes. MailStore gives you a centralized vault for all corporate communications, ensuring your data remains searchable and tamper-proof for years to come.
Centralized Archiving
Copy all existing and future emails into a single, secure archive to prevent accidental or intentional data deletion.
Fast Full-Text Search
Find any email or attachment in seconds using an intuitive search interface that works directly within your Outlook ribbon.
Legal Compliance
Meet regulatory requirements like GDPR and HIPAA by maintaining tamper-proof email records with sophisticated auditing and retention policies.
Storage Optimization
Reduce your mail server storage requirements by up to 70% using advanced de-duplication and compression technologies.
Self-Service Access
Give your team the ability to restore their own deleted emails without ever needing to contact the IT helpdesk.
Flexible Deployment
Choose between an on-premise installation for total data sovereignty or a managed service through a certified provider.
Integrations
Microsoft 365
Exchange Server
Google Workspace
Outlook
MDaemon
IceWarp
Kerio Connect
IMAP
POP3
Pricing Plans
MailStore Server uses a simple tiered pricing model based on the number of users you need to archive. You can start with a 30-day free trial to test the full feature set in your own environment. Pricing is transparent, with a one-time purchase fee for the permanent license and optional annual update cover for support.
Based on feedback from IT administrators and business owners, here is how MailStore performs in real-world office environments:
Pros
Extremely fast search capabilities for large archives
Simple installation process with minimal configuration
Reliable performance even with massive data volumes
Significantly reduces mail server backup times
Excellent value for money compared to competitors
Cons
Interface feels slightly dated and utilitarian
Limited advanced reporting for administrative tasks
Requires Windows environment for the server installation
Who Should Use MailStore?
Perfect for IT managers at small to mid-sized businesses who need a reliable, low-maintenance solution for email compliance and storage management.
Best for Company Sizes
small-business
mid-market
Popular Industries
legal
finance
healthcare
Our Verdict
MailStore is a top-tier choice if you need a dependable, set-and-forget email archiving solution. It excels at the fundamentals: keeping your data safe, searchable, and compliant without the high monthly costs associated with cloud-only enterprise platforms.
While the interface isn't the flashiest on the market, its speed and stability are hard to beat. Highly recommended if you manage an on-premise or hybrid email environment and want to eliminate PST files while ensuring your business meets legal data retention standards.
Ready to Try MailStore?
Start your 30-day free trial today—no credit card required. See why over 0 teams trust MailStore