OnTheClock
OnTheClock is a cloud-based time tracking software providing small businesses with GPS-enabled employee punching, automated payroll integration, and shift scheduling to simplify workforce management and ensure accurate labor reporting.
When I Work
When I Work is a complete employee scheduling and time tracking solution designed to help you manage hourly teams, reduce labor costs, and improve workplace communication through a centralized mobile-first platform.
Quick Comparison
| Feature | OnTheClock | When I Work |
|---|---|---|
| Website | ontheclock.com | wheniwork.com |
| Pricing Model | Freemium | Subscription |
| Starting Price | Free | $2.5/month |
| FREE Trial | ✓ 30 days free trial | ✓ 14 days free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2004 | 2010 |
| Headquarters | Clinton Township, USA | Minneapolis, USA |
Overview
OnTheClock
OnTheClock is a versatile time tracking solution designed to take the headache out of managing your workforce. You can track employee hours from any device, whether your team is in the office, on a construction site, or working remotely. By using GPS geofencing and fingerprint biometrics, you ensure that your staff is punching in from the right location at the right time, eliminating time theft and manual entry errors.
The platform streamlines your entire back-office workflow by automatically calculating PTO, tracking breaks, and generating audit-ready reports. You can seamlessly sync this data with popular payroll providers like QuickBooks or Gusto, cutting down the time you spend on administrative tasks. It is built specifically for small to mid-sized businesses that need a reliable, easy-to-use system to manage attendance without the high costs of enterprise infrastructure.
When I Work
When I Work is a mobile-first platform that simplifies how you manage hourly employees. Instead of messy spreadsheets and endless phone calls, you get a centralized hub to build schedules in minutes, track attendance, and chat with your team. You can easily handle shift swaps, monitor labor costs against your budget, and ensure everyone knows exactly when and where they need to work.
The software solves the headache of manual scheduling by allowing you to fill open shifts instantly and verify employee locations via GPS geofencing. Whether you run a single coffee shop or manage multiple retail locations, it helps you stay organized and compliant with labor laws while giving your employees the flexibility they crave through a user-friendly mobile app.
Overview
OnTheClock Features
- GPS Geofencing Set specific geographic boundaries so you can ensure your employees are at the actual job site before they can punch in.
- Biometric Fingerprint Prevent buddy punching by requiring a fingerprint scan, giving you peace of mind that the right person is on the clock.
- Payroll Integrations Connect your time data directly to Gusto, QuickBooks, or ADP to process your payroll in just a few clicks.
- PTO Tracking Manage vacation time and sick leave requests within the app so you can keep your staffing levels balanced automatically.
- Shift Scheduling Create and publish employee schedules online so your team can view their upcoming shifts from their own mobile devices.
- Mobile Punching Allow your remote or mobile teams to clock in and out using the native iOS or Android apps from anywhere.
When I Work Features
- One-Click Scheduling. Build and publish your entire weekly schedule in minutes using custom templates and automated shift assignments.
- Mobile Time Clock. Turn any smartphone or tablet into a precise time clock with GPS verification to ensure your team is on-site.
- Team Messaging. Communicate with your entire staff or specific groups instantly without sharing private phone numbers or using external apps.
- Shift Swapping. Empower your employees to trade shifts or find coverage themselves, requiring only your final digital approval.
- Labor Cost Tracking. Monitor your labor spending in real-time against your sales forecasts to prevent costly overtime before it happens.
- Auto-Scheduling. Generate optimal schedules automatically based on employee availability, qualifications, and your specific business requirements.
Pricing Comparison
OnTheClock Pricing
- Up to 2 employees
- Mobile app access
- GPS tracking
- Payroll exports
- PTO management
- Everything in Free, plus:
- Pricing for 3+ employees
- Volume discounts as team grows
- Full customer support
- Advanced reporting tools
- Automatic break deductions
When I Work Pricing
- Standard scheduling tools
- Team messaging and chat
- Shift trading and drops
- Time off management
- Multiple locations and sites
- In-app employee training
- Everything in Standard, plus:
- Custom reporting and exports
- Labor forecasting tools
- Shift bidding capabilities
- Role-based permissions
- Advanced API access
Pros & Cons
OnTheClock
Pros
- Extremely easy for employees to learn and use
- Highly accurate GPS tracking for mobile workforces
- Seamless integration with major payroll software providers
- Excellent value for money for small teams
Cons
- Mobile app interface feels slightly dated
- Limited customization for complex overtime rules
- Occasional lag when syncing large data sets
When I Work
Pros
- Intuitive mobile app makes shift management easy for employees
- Reduces time spent on scheduling by up to 80 percent
- GPS geofencing prevents early clock-ins and time theft
- Seamless integration with popular payroll providers like ADP
Cons
- Mobile app can occasionally lag during peak usage
- Advanced reporting is locked behind the higher pricing tier
- Initial setup of employee availability takes some time