Payhawk
Payhawk is a comprehensive spend management platform that combines corporate cards, reimbursable expenses, and accounts payable into a single automated solution to help businesses control global spending and streamline accounting.
Shoeboxed
Shoeboxed is a specialized document management software that digitizes paper receipts and business cards into audit-ready data to simplify your expense tracking, tax preparation, and bookkeeping processes.
Quick Comparison
| Feature | Payhawk | Shoeboxed |
|---|---|---|
| Website | payhawk.com | shoeboxed.com |
| Pricing Model | Custom | Subscription |
| Starting Price | Custom Pricing | $18/month |
| FREE Trial | ✘ No free trial | ✓ 30 days free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2018 | 2007 |
| Headquarters | London, UK | Durham, USA |
Overview
Payhawk
Payhawk is an all-in-one finance platform that helps you manage company spending from a single dashboard. Instead of juggling multiple tools for credit cards, out-of-pocket reimbursements, and supplier invoices, you can centralize everything in one place. You can issue physical and virtual cards to your team with built-in spending limits and automated approval workflows that ensure every penny spent aligns with your company policy.
The platform automates the tedious parts of accounting by capturing receipts via a mobile app and extracting data instantly using OCR technology. It integrates directly with your existing ERP or accounting software, like NetSuite or Microsoft Dynamics, to sync transactions in real-time. This eliminates manual data entry and helps you close your monthly books much faster while maintaining full visibility over your global cash flow.
Shoeboxed
Shoeboxed helps you eliminate the headache of manual data entry by turning your physical piles of receipts into organized digital data. You can simply mail your documents in a pre-paid Magic Envelope or use the mobile app to snap photos on the go. The platform uses a combination of OCR technology and human verification to ensure your data is accurate and categorized for tax season.
Beyond just storing images, you can generate comprehensive expense reports and export data directly to your favorite accounting tools. It is designed specifically for small business owners, freelancers, and frequent travelers who need to stay organized without spending hours on paperwork. You get a centralized, searchable database that makes audits stress-free and keeps your finances in clear view.
Overview
Payhawk Features
- Smart Corporate Cards Issue physical and virtual cards with custom spending limits and automated approval rules to control budgets in real-time.
- Automated Data Extraction Snap a photo of any receipt and let the AI extract dates, amounts, and VAT automatically to eliminate manual entry.
- Global Accounts Payable Manage and pay supplier invoices across multiple currencies and countries while maintaining a clear digital audit trail for every payment.
- Real-time ERP Sync Connect your spending data directly to NetSuite, SAP, or Microsoft Dynamics with automated mapping for seamless month-end closing.
- Subscription Management Track all your recurring software subscriptions in one view to identify duplicate seats and prevent unwanted renewals or overspending.
- Reimbursable Expenses Let your employees submit out-of-pocket claims through the mobile app for quick approval and automated repayment via bank transfer.
Shoeboxed Features
- Magic Envelope Service. Mail your pile of paper receipts in a pre-paid envelope and let professionals scan and verify everything for you.
- Mobile Receipt Capture. Snap photos of receipts with your phone to instantly upload and extract key data like vendor, date, and total.
- Audit-Ready Storage. Store high-resolution images of your receipts that are officially accepted by the IRS and Canada Revenue Agency for audits.
- Business Card Digitization. Transform physical business cards into a digital contact list that you can export to your CRM or email marketing tools.
- Expense Report Generation. Create professional PDF or CSV expense reports with attached receipt images to simplify your reimbursement and tax filing.
- Automatic Gmail Sync. Connect your Gmail account to automatically pull digital receipts from your inbox into your Shoeboxed dashboard for central tracking.
Pricing Comparison
Payhawk Pricing
Shoeboxed Pricing
- Up to 25 documents per month
- 1 user included
- Unlimited receipt storage
- Mobile app access
- Email and OCR processing
- Standard integrations
- Everything in Startup, plus:
- Up to 150 documents per month
- Unlimited users
- Magic Envelope mail-in service
- Free shipping both ways
- QuickBooks and Xero integration
Pros & Cons
Payhawk
Pros
- Excellent mobile app for quick receipt uploads
- Seamless integration with major ERP systems
- Real-time visibility into employee card spending
- Responsive customer support for technical setup
- User-friendly interface for non-finance employees
Cons
- Initial setup of accounting categories takes time
- Card delivery can be slow in some regions
- Higher price point than basic expense tools
Shoeboxed
Pros
- Human-verified data ensures high accuracy levels
- Magic Envelope service saves hours of scanning
- IRS-accepted digital images provide peace of mind
- Simple mobile app for instant receipt capture
Cons
- Mail-in processing can take several days
- Monthly document limits are strictly enforced
- Subscription costs are higher than basic apps