OnPay
OnPay is a cloud-based payroll and HR software providing small businesses with automated tax filings, integrated benefits administration, and personnel management tools to streamline back-office operations and ensure compliance.
Toast
Toast is an all-in-one point of sale and restaurant management platform designed to help you streamline operations, increase sales, and create better guest experiences through integrated technology.
Quick Comparison
| Feature | OnPay | Toast |
|---|---|---|
| Website | onpay.com | toast.com |
| Pricing Model | Subscription | Freemium |
| Starting Price | $40/month | Free |
| FREE Trial | ✓ 30 days free trial | ✘ No free trial |
| Free Plan | ✘ No free plan | ✓ Has free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2011 | 2011 |
| Headquarters | Atlanta, USA | Boston, USA |
Overview
OnPay
OnPay is a comprehensive payroll and HR solution designed to take the complexity out of managing your team. You can run unlimited payroll cycles for employees and contractors, while the platform automatically handles all federal, state, and local tax filings and payments. It simplifies your back-office by combining payroll, automated tax reporting, and HR tools into a single, intuitive interface that scales with your business needs.
Beyond just cutting checks, you can manage the entire employee lifecycle from digital onboarding to benefits administration. The platform integrates directly with popular accounting and time-tracking software to eliminate manual data entry. Whether you are a small business owner or a growing mid-sized company, you get access to licensed payroll experts and a guarantee that your tax filings are accurate and on time.
Toast
Toast is a comprehensive restaurant management platform that unifies your front-of-house, back-of-house, and guest engagement tools. Instead of juggling multiple disconnected systems, you can manage your entire operation—from tableside ordering and integrated payments to kitchen displays and inventory—through a single, purpose-built interface. It helps you speed up service, reduce manual errors, and gain deeper insights into your restaurant's performance.
You can adapt the platform to fit your specific service model, whether you run a fine-dining establishment, a quick-service cafe, or a multi-location franchise. Beyond the point of sale, you can handle complex tasks like automated payroll, team scheduling, and loyalty programs. The software is designed to keep your business running even if your internet goes down, ensuring you never miss a sale during peak hours.
Overview
OnPay Features
- Full-Service Payroll Run unlimited payroll cycles for employees and contractors with automated tax filings and payments in all 50 states.
- Digital Onboarding Invite new hires to enter their own details and sign documents electronically before their first day on the job.
- Benefits Administration Manage health insurance, 401(k) plans, and workers' compensation directly within your payroll dashboard for seamless deductions.
- HR Toolset Create custom offer letters, store personnel files securely, and track employee PTO with built-in HR management features.
- Accounting Integrations Sync your payroll data automatically with QuickBooks, Xero, and FreshBooks to keep your financial books perfectly balanced.
- Employee Self-Service Give your team lifetime access to their pay stubs, tax forms, and personal information through a dedicated mobile-friendly portal.
Toast Features
- Tableside Ordering. Take orders and accept payments directly at the table with handheld devices to increase table turnover and improve accuracy.
- Kitchen Display System. Connect your front-of-house directly to the kitchen with digital screens that track prep times and notify servers when food is ready.
- Online Ordering. Take control of your takeout and delivery business with a branded online ordering site that integrates directly with your POS.
- Menu Management. Update your menu across all devices and online platforms instantly from any location to keep your offerings and pricing current.
- Automated Payroll. Sync your employee hours directly from the POS to payroll to ensure accurate paychecks and simplify your tax filings.
- Inventory Tracking. Monitor your stock levels in real-time and track food costs to identify waste and improve your overall profitability.
- Guest Loyalty Programs. Create custom rewards and marketing campaigns to turn first-time visitors into regulars and grow your customer database.
- Real-time Reporting. Access detailed sales and labor reports from your phone or computer to make data-driven decisions for your business.
Pricing Comparison
OnPay Pricing
- Full-service payroll in 50 states
- Automated tax filings and payments
- HR software and document storage
- Software integrations
- Employee self-service accounts
- Everything in Base, plus:
- Pay only for active workers
- Includes 1099 and W-2 workers
- Unlimited monthly pay runs
- No extra fee for direct deposit
Toast Pricing
- Cloud-based POS software
- Payment processing integration
- Standard reporting
- Menu management
- Real-time fraud monitoring
- Everything in Quick Start, plus:
- Advanced reporting and analytics
- 24/7 customer support
- Gift card management
- Access to 100+ integrations
- Employee management tools
Pros & Cons
OnPay
Pros
- Transparent flat-fee pricing with no hidden costs
- Excellent customer support from licensed payroll professionals
- Intuitive interface makes running payroll very fast
- Seamless integration with popular accounting software
- Handles complex multi-state payroll without extra fees
Cons
- No native mobile app for administrators
- Limited advanced reporting compared to enterprise tools
- Lacks built-in native time tracking features
Toast
Pros
- Reliable offline mode keeps you running during outages
- Intuitive interface makes training new staff quick
- Seamless integration between front and back of house
- Hardware is specifically built for harsh kitchen environments
- Regular software updates add useful new features
Cons
- Requires use of Toast for payment processing
- Hardware costs can be high for multiple terminals
- Add-on features can significantly increase monthly costs