Feeling buried in HR paperwork?
In healthcare, manual processes and compliance risks can slow everything down, making it hard to focus on patient care and staff retention.
The real trouble is that inefficient workflows create burnout and put your organization at risk of costly compliance violations.
According to LLCBuddy, this isn’t just a feeling. Their research shows that 55% of HR departments believe inefficient processes hinder their technology’s effectiveness. This means even good tech fails without the right system.
Speaking of optimizing operations, my article on best customer success software explores how to improve retention across the board.
The right software can fix this by automating your core HR tasks, freeing up your team to focus on what matters most.
In this article, I’ll guide you through the best healthcare HR software. We will look at tools designed to streamline your operations and ensure compliance.
You’ll find a solution that reduces administrative load, improves staff satisfaction, and keeps your organization compliant with healthcare regulations.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Paylocity → | Mid-sized healthcare organizations | |
| 2 | APS Payroll → | Small to medium healthcare businesses | |
| 3 | HR for Health → | Dental and medical practices | |
| 4 | UKG → | Large healthcare organizations | |
| 5 | Paycor → | Healthcare organizations of all sizes |
1. Paylocity
Struggling with HR compliance and manual processes?
Paylocity offers a unified suite covering payroll, HR, time and labor, and talent management, specifically designed for mid-sized healthcare organizations like yours. This means you can streamline core HR tasks, reduce administrative burden, and simplify onboarding processes.
You’ll find that Paylocity centralizes your HR data, helping you automate payroll, manage expenses, and stay on top of tax services. This ultimately improves your decision-making with data and reporting.
Here’s a unified platform.
Paylocity simplifies human capital management (HCM) through an all-in-one product suite. It tackles compliance, workforce complexity, and retention with innovative technology and expertise, as noted by clients who find everything they need in one place.
You can automate manual tasks, freeing up your team to focus on strategic initiatives. The platform includes comprehensive HR features like workflows, documents, and an employee self-service portal, alongside robust compliance tools. Plus, the robust reporting capabilities provide useful insights for your HR team.
Additionally, talent management features such as recruiting, onboarding, and performance management help you address rapid hiring needs and improve staff satisfaction. The employee experience module, with community and recognition tools, also helps build strong employee relationships and culture, reducing retention struggles.
This holistic approach saves you time.
While Paylocity helps with your HR needs, you might also find my guide on patient engagement software insightful for broader healthcare operations.
Key features:
- Unified Product Suite: Delivers payroll, HR, time & labor, talent, benefits, and employee experience tools in a single, integrated platform, ensuring operational efficiency and data accuracy.
- Compliance & Reporting: Provides a compliance dashboard and robust HR reporting software, including the Modern Workforce Index, to help you stay audit-ready and make data-driven decisions.
- Employee Experience & Engagement: Offers features like Employee Self-Service, Community, and Recognition & Rewards, enhancing staff satisfaction and fostering a positive workplace culture.
Paylocity features, pricing, & alternatives →
Verdict: Paylocity serves as an excellent best healthcare HR software solution for mid-sized organizations, as it offers a unified platform that addresses compliance headaches, automates manual processes like payroll and scheduling, and supports talent retention, streamlining your entire HR operation.
2. APS Payroll
Tired of payroll headaches and HR complexity?
APS Payroll offers dedicated payroll services designed to eliminate the burdens of payroll preparation, helping you reclaim valuable time.
You can finally stop spending hours figuring out your payroll, allowing you to focus on your core business operations.
It’s time to simplify your HR.
APS Payroll provides comprehensive payroll, insurance, and human resource services. Their expertise aims to alleviate the challenges of the payroll and HR process.
They want to be part of your success by offering the financial data, advice, and services you need most to manage your business profitably. This includes PEO services to handle payroll and workers’ compensation issues, even potential IRS audits, ensuring you avoid costly tax notices or surprises.
Additionally, their team continually improves its payroll and insurance expertise, staying up-to-date with changing tax laws, and passing that knowledge directly to you, making everything simpler.
Before diving deeper, you might find my analysis of best reporting tools helpful.
Here’s how they can help.
Key features:
- Payroll Services: Eliminate payroll preparation headaches and regain time, simplifying your operations with years of accounting and business consulting experience.
- Insurance Services: Access comprehensive insurance assistance, from quotes to answering questions, ensuring your business is adequately covered.
- PEO Services: Get expert support for payroll, workers’ compensation, and potential IRS audits, designed to decrease taxes and manage compliance burdens.
APS Payroll features, pricing, & alternatives →
Verdict: If you’re seeking to streamline core HR tasks, APS Payroll is a strong contender for the best healthcare HR software. Their integrated payroll, insurance, and PEO services directly address compliance and administrative burdens, freeing up your time to drive organizational growth.
3. HR for Health
Tired of healthcare HR complexities?
HR for Health provides automated solutions that simplify HR for dental and medical practices. This means effortless people management and compliance.
Your practice can focus on patient care while the software handles HR, ensuring legal adherence and efficiency. Never worry about HR compliance again.
It’s time for smarter HR.
HR for Health automates your daily challenges, making processes simple and stress-free. This includes hiring, onboarding, performance management, and off-boarding.
You can say goodbye to PTO and payroll headaches with their integrated time clock, providing ownership to employees and oversight for managers. The system includes early and late clock-in alerts and time tracking. Additionally, the platform supports seamless payroll processing for healthcare practice needs, including accurate pay rates and reporting.
Plus, you get access to on-demand SHRM-certified HR experts for guidance on complex issues and to help navigate HR challenges. The result is a comprehensive, affordable HR department at your fingertips.
Before diving deeper into features, you might find my analysis of experience management software helpful for understanding how to drive customer loyalty.
Key features:
- Automated HR compliance: Customized, 100% compliant employee handbooks, HR law updates, and alerts to mitigate legal risks and avoid costly lawsuits.
- Integrated time and payroll tools: An innovative time clock with tracking, alerts, and seamless payroll processing, reducing PTO and payroll headaches for your team.
- Comprehensive talent management: Streamlines hiring, onboarding, performance reviews, and off-boarding with features like eSignature, checklists, and document automation.
HR for Health features, pricing, & alternatives →
Verdict: HR for Health truly stands out as a best Healthcare HR software, specifically designed by medical practitioners and attorneys for dental and medical practices. It simplifies HR management and ensures bulletproof compliance, helping you avoid potential lawsuits averaging over $100,000.
4. UKG
Are compliance headaches and manual HR processes slowing your team?
UKG offers Human Capital Management (HCM), Workforce Management, and Global Payroll solutions to streamline your operations. This means less time on administrative tasks and more on patient care.
You can drive efficiency and foster a great workplace culture.
This is how UKG empowers your healthcare organization.
UKG Pro and UKG Ready provide comprehensive HR, payroll, talent, and time management in one intuitive solution This means automating routine tasks, allowing your HR and operations teams to focus on strategic initiatives rather than getting bogged down by paperwork.
Eventide Senior Living Communities cut PBJ reporting time by 99%, demonstrating significant efficiency gains. Additionally, UKG’s AI-powered solutions leverage decades of people, work, and workplace culture data to help you build great experiences for all employees. Plus, you get comprehensive support throughout implementation and beyond.
The result is a more engaged and productive workforce.
While this software focuses on employee HR, if you’re also managing non-paid staff, my guide on best volunteer management software might be helpful.
Key features:
- Comprehensive HCM Suite: Streamlines HR, payroll, and workforce management tasks, reducing manual processes and ensuring accuracy for your healthcare organization.
- AI-Powered Solutions: Leverages advanced AI to provide insights and automate processes, designed to improve employee experiences and optimize operational efficiency.
- Dedicated Industry Focus: Provides tailored solutions specifically for healthcare, addressing unique challenges like compliance and workforce complexity.
UKG features, pricing, & alternatives →
Verdict: UKG stands out as a strong contender for best healthcare HR software, offering a robust, AI-guided HCM solution that helps address compliance, workforce complexity, and retention challenges. Eventide Senior Living Communities, for instance, saved 99% on PBJ reporting time, demonstrating significant measurable value for healthcare organizations.
5. Paycor
Struggling with complex HR tasks and compliance?
Paycor offers a comprehensive human capital management (HCM) platform designed to streamline your operations. This means you can automate routine tasks like payroll processing and expense management, ensuring accuracy and freeing up valuable time.
The software helps mitigate compliance risks and drive efficiencies across your organization. Additionally, Paycor simplifies recruiting, hiring, and onboarding, allowing you to quickly fill open positions and create a lasting first impression with new hires.
Here’s how.
Paycor’s solutions enable you to manage all employee tasks and documents in one centralized place, moving beyond manual processes. This includes payroll software for accurate payments and tax compliance, alongside HR software to manage all employee-related information efficiently.
You can gain insights into your workforce through powerful analytics, supporting critical business decisions and helping to control labor costs. Additionally, Paycor provides robust talent management tools for continuous employee development, career planning, and effective leadership through specialized learning paths. You can gather valuable employee feedback using pulse surveys and manage compensation planning seamlessly.
The result? Streamlined benefits administration, ensuring compliance with regulations like ACA reporting, and simplified workers’ compensation processes.
While we’re discussing streamlining operations and ensuring compliance, you might also find my guide on mobile device management software helpful for overall organizational security.
Key features:
- Comprehensive HR + Payroll: Automate routine tasks, manage employee data centrally, and ensure tax compliance, reducing administrative burden and errors.
- Integrated Talent Management: Streamline recruiting, onboarding, and continuous development with tools for sourcing, career planning, and performance insights.
- Robust Compliance & Workforce Management: Reduce risks with proactive alerts, manage labor costs, and optimize scheduling for efficient coverage and regulatory adherence.
Paycor features, pricing, & alternatives →
Verdict: Paycor stands out as a leading contender for the best healthcare HR software, particularly for organizations seeking to automate manual processes and ensure compliance. Its comprehensive features, including PBJ reporting for healthcare, make it a strong choice for improving staff satisfaction and reducing administrative load.
6. Dayforce
Are your HR operations feeling overwhelmed?
Dayforce offers a unified, AI-powered platform to streamline your HR processes, from payroll to talent management. This means you can cut through workforce complexity.
It brings everything you need into one place, enabling you to automate tedious tasks and gain clarity. This empowers your HR team to lead with confidence.
Here’s how Dayforce helps.
Dayforce aims to simplify HR practices, helping you manage key information, streamline administration, and uncover critical insights. You can strengthen your payroll operations, reducing errors and risk while prioritizing privacy and security.
It also provides real-time insights from a trusted AI foundation and singular data model, helping you make data-driven decisions with clarity. Additionally, Dayforce empowers your people by delivering personalized experiences, automating time-consuming tasks, and offering self-service, freeing up time for strategic work like compliance. Plus, you can attract, develop, and retain top talent with tailored talent experiences and predictive analytics.
The result is optimized operations and a more productive, happier workforce.
Key features:
- AI-Powered People Platform: A single, unified platform leveraging AI to automate tasks, provide clarity from workforce complexity, and enable confident leadership.
- Comprehensive Workforce Management: Streamlines HR, payroll, talent acquisition, and analytics with real-time insights for accurate decision-making and compliance.
- Employee Empowerment & Retention: Offers personalized experiences, self-service options, and on-demand pay to boost employee satisfaction and retention.
Dayforce features, pricing, & alternatives →
Verdict: Dayforce is a strong contender for the best healthcare HR software, particularly for organizations seeking an integrated, AI-powered solution to automate HR tasks and manage complex workforces. With its focus on streamlining compliance, talent retention, and delivering real-time insights, it directly addresses critical pain points for healthcare HR professionals, helping them reduce labor spend by 4% as one customer found.
7. Workday
Struggling with complex healthcare HR and compliance?
Workday offers robust Human Capital Management (HCM) solutions designed to empower your people and unify your workforce.
This means you can elevate human potential and boost productivity with AI, freeing your team to focus on meaningful work.
Now, let’s explore the solutions.
Workday helps manage your people and processes centrally, delivering personalized employee experiences. This keeps your staff primed to perform, ensuring better satisfaction and retention.
The platform streamlines payroll, HR, and time management through a unified solution, offering local and global payroll capabilities. You can also integrate the planning system with any ERP/GL or data source for comprehensive financial and workforce planning, improving financial forecasting.
This comprehensive approach helps you easily adopt AI, delivering measurable value.
Key features:
- Human Capital Management: Centralize people and processes, enhancing employee experience and unifying your human and AI agent workforce for increased productivity.
- Unified Payroll & Time Management: Streamline global and local payroll operations, along with HR and time management, through one integrated solution for efficiency.
- AI-Powered Insights & Planning: Leverage Workday Illuminate™ and AI to gain insights, automate tasks, and enable continuous, collaborative workforce and financial planning.
Verdict: Workday stands out as a strong contender for the best healthcare HR software, particularly for mid-sized to growing healthcare organizations. Its robust HCM, unified payroll, and AI-powered insights streamline operations and address compliance, directly impacting workforce efficiency and growth.
Conclusion
Ready to fix your HR operations?
I get it. For a growing healthcare practice, choosing the right software feels overwhelming with so many options promising similar results.
The right tech truly matters. According to LLCBuddy, 43% of companies report significant improvement in overall employee satisfaction when using AI-powered HR. This directly impacts staff retention, a critical factor for quality patient care.
Here’s my top recommendation.
After reviewing these tools, I believe Paylocity is the best fit. It directly addresses the compliance and workflow issues healthcare organizations face.
For streamlining your broader operational gains, my guide on best vendors management software offers valuable insights.
Its unified platform helps you automate manual tasks, manage talent, and ensure you’re always audit-ready. This is the best healthcare HR software for ultimate peace of mind.
I encourage you to request a demo of Paylocity and see how it streamlines these complex processes for your team.
You’ll reclaim so much valuable time.
