Total Party Planner Reviews, Pricing, Features & Alternatives in 2026
Total Party Planner is a specialized catering and event management software designed to streamline your kitchen operations, menu costing, and front-of-house event coordination in one centralized platform.
Total Party Planner helps you manage every detail of your catering business from a single cloud-based dashboard. You can create professional proposals, manage complex recipes with real-time costing, and track your equipment inventory without jumping between different spreadsheets. It simplifies the transition from a lead to a finished event by keeping your staff, kitchen, and clients synchronized through automated workflows and shared calendars.
The platform is built specifically for caterers and event planners who need to maintain high margins while delivering consistent service. You can access your data from any device, allowing you to check event details or update orders while on-site. By centralizing your communications and financial data, you can reduce manual entry errors and ensure your team always has the most up-to-date event information.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop juggling spreadsheets and sticky notes. Total Party Planner provides a suite of specialized tools that handle the heavy lifting of catering logistics so you can focus on the food and your guests.
Recipe Costing
Calculate exact margins for every dish by linking ingredients to current market prices and portion sizes.
Proposal Builder
Generate professional, branded proposals and contracts that your clients can sign electronically to speed up bookings.
Kitchen Production
Create automated prep lists and pack sheets based on your event orders to ensure nothing gets left behind.
Staff Scheduling
Assign team members to specific events and track their hours to manage your labor costs effectively.
CRM & Lead Tracking
Manage your entire sales pipeline and store detailed client preferences to build long-term repeat business.
Calendar Sync
View your entire event schedule at a glance and sync it with your personal mobile calendars.
Integrations
QuickBooks
Allseated
Constant Contact
Mailchimp
Authorize.net
Stripe
PayPal
Google Calendar
Pricing Plans
Total Party Planner uses a subscription model tailored to your business volume and feature needs. While they don't offer a forever-free plan, you can explore the platform through a guided demo or a trial period to see how it fits your workflow. Pricing is transparently tiered based on the level of automation and support your team requires.
Based on feedback from catering professionals on Capterra and G2, here is what you can expect when using the platform daily:
Pros
Highly specialized for catering-specific kitchen workflows
Excellent customer support with industry knowledge
Accurate recipe costing helps maintain profit margins
Easy to generate professional-looking client proposals
Cons
Initial setup of recipe databases is time-consuming
User interface feels dated compared to newer apps
Mobile browser experience can be slightly clunky
Who Should Use Total Party Planner?
Perfect for catering companies and event venues that need to manage complex kitchen production and detailed recipe costing in one place.
Best for Company Sizes
small-business
mid-market
Popular Industries
catering
hospitality
events
Our Verdict
Total Party Planner is a reliable choice if you run a catering-heavy business where kitchen production and recipe costing are your biggest pain points. It offers deeper industry-specific functionality than general event tools, particularly regarding back-of-house logistics.
You should be prepared for a significant data-entry phase during setup to get your recipes right, but the resulting accuracy in your margins is worth the effort. Recommended for established caterers who have outgrown manual spreadsheets and need a dedicated system to scale.
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