Tired of projects running over schedule?
Juggling spreadsheets, conflicting schedules, and team communication is a constant battle. It’s hard to keep everyone aligned and projects on track.
The real issue is that every minor scheduling conflict adds up, pushing deadlines back and inflating your budget with unexpected costs.
According to Speedchain, a 30-day delay on a $10M project can mean additional labor costs exceeding $300,000. These hidden costs can derail an entire project’s profitability.
But what if you could prevent these delays? The right software helps you centralize your task management and keep projects moving forward smoothly.
That’s why I’ve put together this guide. In this article, I’m going to show you the best construction scheduling software to help you deliver projects on time.
You’ll discover tools that improve resource allocation, provide mobile access for field teams, and ultimately protect your bottom line from costly overruns.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Procore → | Mid-sized construction firms | |
| 2 | Buildertrend → | Mid-sized project managers | |
| 3 | Connecteam → | Construction teams needing efficiency | |
| 4 | Fieldwire → | Field and office teams | |
| 5 | Smartsheet → | Mid-sized construction firms |
1. Procore
Struggling to keep your construction projects on time?
Procore offers a unified platform to connect everyone and everything involved in your projects, improving efficiency.
This means you can manage projects from preconstruction to closeout with the insights you need to maximize efficiency.
Here’s how you can gain unparalleled control.
Procore centralizes task management, offering mobile project management that connects field and office teams in real-time. This provides instant visibility, which means no more delayed updates or missed deadlines.
Additionally, Procore’s Resource Management tools, including Resource Planning and Tracking, allow you to efficiently allocate and monitor your team and equipment, preventing common scheduling conflicts. Plus, their Financial Management capabilities deliver relevant financial insights to the field, ensuring timely jobsite observations for key stakeholders and improving your ROI.
The result? Faster approvals and on-time completions.
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Key features:
- Project Management: Connects field and office for real-time visibility, streamlining communication and improving overall project efficiency.
- Resource Management: Offers comprehensive tools for resource planning, tracking, and equipment management, ensuring optimal allocation and utilization.
- Financial Management: Provides critical financial insights to both field teams and key stakeholders, facilitating timely decisions and project progression.
Procore features, pricing, & alternatives →
Verdict: Procore stands out as a strong candidate for the best construction scheduling software, especially for mid-sized firms, by offering a unified platform for preconstruction, project management, resource, and financial oversight. Their ability to increase field team productivity by 25%, as seen with Borrego Solar, makes them a compelling solution for hitting project deadlines and boosting ROI.
2. Buildertrend
Struggling to keep construction projects on track?
Buildertrend offers cloud-based tools to manage schedules, allowing you to plan, track, and complete projects with ease.
This means you can create accurate timelines, make changes on the go, and keep everyone in the loop. Your team can achieve more with fewer workers.
Take control of your construction business.
Buildertrend solves your scheduling challenges by centralizing your project management. You get features like scheduling tools that give you insight into team availability and help prevent job overlaps. This ensures your projects stay on schedule from planning to handoff, reducing common conflicts. Additionally, you can manage leads, materials, and finances within the same platform, connecting project details to your budget in real time. This streamlines processes, leading to faster approvals and overall efficiency.
The result is increased profitability and less stress.
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Key features:
- Centralized Project Management: Manage schedules, daily logs, and file storage in one cloud-based platform for seamless project execution.
- Real-time Collaboration & Updates: Keep teams, clients, and subcontractors connected with instant messaging, client portals, and mobile app access.
- Integrated Financial Tracking: Monitor estimated versus actual costs and manage bids, budgets, invoices, and purchase orders for accurate financial decisions.
Buildertrend features, pricing, & alternatives →
Verdict: For project managers seeking the best construction scheduling software, Buildertrend offers an all-in-one solution to boost efficiency. It streamlines operations and saves over 40 hours per week on manual tasks, allowing you to double the projects taken on, making it ideal for mid-sized firms.
3. Connecteam
Struggling with scattered schedules and communication on site?
Connecteam offers efficient staff scheduling, moving from planning to distribution, along with smart time tracking for accurate timesheets. This means you can easily manage your daily operations.
For construction project managers, real-time task delegation and progress tracking are crucial for on-time project delivery, ensuring quality work and visibility.
Here’s your all-in-one solution.
Connecteam centralizes your team management, simplifying daily work and ensuring smooth operations, wherever your team is located. You can automate scheduling to prevent common mistakes and make sure the right people are assigned precisely when and where they are needed. Additionally, it provides digital forms and checklists for instant field reporting with live results and insights, which keeps your team connected wherever they are, with instant messaging and company updates. This streamlined approach reduces app-switching, saving time and costs, making your team more productive with less busywork while maintaining compliance.
The result is full oversight, enabling informed decisions, reducing operational expenses, and cutting down on manual workloads.
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Key features:
- Efficient Scheduling: Automate staff scheduling, prevent mistakes, and ensure your team is assigned precisely where needed, simplifying planning and distribution.
- Real-time Operations: Utilize digital forms, checklists, and task management for instant field reporting, progress tracking, and full visibility into daily construction workflows.
- Centralized Communication: Keep your entire workforce connected with instant messaging, company updates, and a searchable directory, improving on-site collaboration and information flow.
Connecteam features, pricing, & alternatives →
Verdict: Connecteam offers a robust, all-in-one platform for construction firms, delivering streamlined operations from scheduling to payroll. Its focus on efficient scheduling, real-time task tracking, and strong communication tools makes it a compelling choice for the best construction scheduling software, especially if you aim to reduce app-juggling and enhance productivity.
4. Fieldwire
Struggling with fragmented communication and project delays?
Fieldwire offers a unified platform for task management and scheduling to keep your entire project team connected and informed.
This means you can efficiently coordinate tasks, manage upcoming work with lean methods, and align field and office teams, ensuring everyone works from up-to-date drawings.
The result is smoother operations and on-time project delivery.
Fieldwire is the all-in-one tool for your jobsite. It allows you to assign tasks, view plans, and capture as-built project information from any device.
This helps you track performance and reduce risk by creating an indisputable record of work performed. You can also digitize forms for daily reports and RFIs, submitting documents faster.
Additionally, Fieldwire streamlines document management with automatic version control for all your plans and specifications, ensuring accurate as-built drawings. This means project managers can create automated reports for seamless handovers, while field teams get real-time updates for impactful site visits.
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Key features:
- Real-time collaboration: Connect your entire project team, from foremen to project managers, enabling real-time information sharing and efficient coordination directly from any device.
- Comprehensive project tracking: Manage tasks, punch lists, and inspections, while creating detailed schedules and customized PDF reports that include all your critical project information.
- Mobile document access: View and markup plans, BIM models, and as-built drawings on any mobile device, even offline, with automatic versioning and easy-to-use editing tools.
Fieldwire features, pricing, & alternatives →
Verdict: If you’re seeking the best construction scheduling software that offers centralized task management, real-time progress tracking, and mobile accessibility for your field teams, Fieldwire is a worthwhile investment. Its ability to simplify workflows and provide a single source of truth for all project data helps accelerate decision-making and ensures projects are delivered on time, every time.
5. Smartsheet
Struggling to deliver construction projects on time and budget?
Smartsheet addresses common project management challenges with its platform capabilities.
This means you can centralize task management and automate workflows, helping your team align projects with organizational goals.
Here’s how to simplify complex construction scheduling.
Smartsheet’s AI-powered platform transforms work management into a personalized, predictive engine. You can empower your teams with people-first project management, ensuring seamless coordination.
This enables you to streamline construction projects for on-time, on-budget delivery, mitigating risks and standardizing processes. Plus, its robust integrations keep your favorite apps in sync and your team in the loop, fostering real-time collaboration wherever you are. Smartsheet also prioritizes security, offering industry-leading measures to keep your critical data safe.
The result is streamlined operations and increased efficiency.
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Key features:
- Workflow automation streamlines repetitive tasks, allowing your team to focus on critical construction activities, reducing errors and saving valuable time.
- Team collaboration tools make working together a breeze, enabling real-time updates and ensuring everyone involved in the project stays connected.
- AI-driven insights help you move faster and scale smarter, leading every construction project and portfolio with enhanced precision and predictive capabilities.
Smartsheet features, pricing, & alternatives →
Verdict: Smartsheet is an excellent choice for mid-sized construction firms needing the best construction scheduling software, helping you manage complex capital projects. Roche IT, for example, handled 30% more projects with the same staff, demonstrating its capability to scale operations and improve efficiency.
6. Workyard
Struggling with chaotic construction scheduling?
Workyard helps you effortlessly schedule and track project progress in real time, making job management simple. This means you can assign work in minutes using a powerful digital team calendar, ensuring your crew always has the latest schedule. This dramatically simplifies your scheduling process and reduces manual effort.
You can simplify your entire workflow.
Workyard solves the problem of disconnected field operations by centralizing key functions. You can gain a complete view of your field operations with a single system for scheduling, job tracking, time management, and reporting. Plus, it offers smart forms to replace paper workflows, allowing you to build your own with an AI-powered form builder for inspections, safety, and production tracking. Additionally, you can easily record job costs, getting a live view of expenses by employee or cost code, improving future estimates significantly.
This brings productivity gains for your whole company.
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Key features:
- Effortless Scheduling & Tracking: Assign work quickly with a digital calendar, instantly share schedules with your crew, and track task completion with attached communications.
- Accurate Time & Cost Management: Utilize GPS time tracking, automated clock-in/out rules, and built-in labor compliance to ensure accurate payroll and job costing.
- Mobile Forms & Real-time Visibility: Replace paper with smart mobile forms for inspections and tracking, while seeing your whole team’s real-time locations on a map.
Workyard features, pricing, & alternatives →
Verdict: Workyard stands out as a strong contender for the best construction scheduling software by directly addressing key pain points like manual scheduling and inaccurate payroll. Its integrated features, including GPS time tracking and real-time job costing, offer significant ROI, with users reporting savings of $2,500 in inflated payroll costs from just one employee.
7. Touchplan
Struggling with project delays and budget overruns?
Touchplan provides a cloud-based platform for General and Specialty Contractor collaboration, offering interactive planning tools. This means you can track progress, optimize resources, and identify challenges proactively, minimizing schedule and budget slippage.
You can gain [real-time analytics and insights], crucial for preventing unexpected costs and conflicts before they escalate. It’s built with your team in the field in mind.
Avoid unexpected project costs and delays.
Touchplan solves these problems by digitizing Lean Planning, including the Last Planner System®, Pull Plans, and Lookahead Plans. This allows you to sync your plans to the master schedule, ensuring seamless transitions from long-range pull plans to short-term look-aheads.
This collaborative planning system saves time and money by keeping projects and people organized. It supports you throughout your construction journey with real-time analytics, crew planning, and commitment tracking, helping you deliver projects on time. Additionally, the platform is designed for usability and provides management analytics for collaborative digital decisioning.
It supports technically sophisticated projects like Data Centers, Healthcare, and Infrastructure, aligning all stakeholders with real-time intelligence.
Your projects will stay on track.
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Key features:
- Lean Planning and Pull Planning: Digitizes the Last Planner System®, Pull Plans, and Lookahead Plans, syncing with your master schedule to optimize workflow and reduce delays.
- Real-time Analytics and Insights: Provides continuous access to comprehensive project data, allowing you to proactively identify potential risks, optimize resource allocation, and avoid unexpected costs.
- Collaborative Platform: Facilitates seamless communication and coordination among General Contractors, Specialty Contractors, and Owners, enhancing project visibility and accountability.
Touchplan features, pricing, & alternatives →
Verdict: Touchplan stands out as a leading contender for best construction scheduling software by offering patented planning capabilities that help you optimize construction costs by over $489 billion across 7,800+ projects. With features like real-time analytics, Lean Planning, and robust collaboration tools, it’s designed to reduce planning-related project delays by 50% and rework by 20%, ensuring projects are delivered on time and within budget.
8. Bridgit
Struggling with complex construction workforce planning?
Bridgit Bench helps contractors streamline operations, offering seamless planning workflows. This means you can easily navigate workforce planning complexities.
Its powerful capabilities provide unmatched workforce visibility and precise labor forecasting. This allows you to stay ahead of hiring and project demands.
Here’s your ultimate workforce solution.
Bridgit Bench elevates your workforce strategy by assigning the right people to the right projects, ensuring optimal project outcomes. You get a 360° view of your workforce, from preconstruction to on-site teams.
Advanced forecasting tools provide predictive insights, enabling data-driven decisions that eliminate last-minute scrambling. Plus, the platform offers a unified project and pursuit planning hub, centralizing efforts to run scenarios and understand impacts. Additionally, Bridgit Bench fosters a new level of collaboration with custom permissions, shared views, and robust in-tool communications. Full team visibility is achieved through intuitive Gantt views and a powerful mobile application, making staff meetings more productive.
This tool helps your team achieve peak performance.
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Key features:
- Workforce 360° visibility: Get a comprehensive view of your entire workforce, from project leads to on-site teams, ensuring the right talent is assigned to every project.
- Advanced forecasting tools: Leverage predictive insights for data-driven strategic decisions, proactively addressing hiring and pipeline gaps to avoid last-minute issues.
- Unified project staffing hub: Centralize planning for all projects and pursuits, enabling scenario analysis and seamless collaboration across your entire organization.
Bridgit features, pricing, & alternatives →
Verdict: Bridgit Bench stands out as the best construction scheduling software for contractors, streamlining operations through unmatched visibility and precise labor forecasting. It helps you assign the right people to the right projects, ensuring optimal outcomes and proactive planning, as seen in various case studies of successful project teams.
9. Mastt
Struggling to keep construction projects on budget and schedule?
Mastt offers automated dashboards and reporting, including AI-powered tools, to eliminate manual reporting stress and centralize crucial project data. This means you can gain confidence and deliver projects faster.
You can streamline your processes and avoid the “stomach drop” feeling when you’re unsure about project status, ensuring digital reports and dashboards are accessible anytime, anywhere. Here’s how to simplify your project controls.
Gain total visibility and control.
Mastt empowers project managers with lighter, easier tools to manage capital projects. It helps you automate work and save time, eliminating error-prone spreadsheets that often lead to project delays and cost overruns. This means you can track projects through key milestones, phases, stages, and gates.
Additionally, Mastt provides robust budget and forecasting tools, allowing you to centralize contracts and payments while tracking costs back to budgets with variance analysis. Plus, you get comprehensive risk management features, enabling you to identify impacts and treatments, visualize risks, and maintain registers at project or portfolio levels. The result is better decision-making and project success.
Mastt helps you take control of your project portfolios.
Key features:
- Automated Reporting & Dashboards: Create high-quality, visualized reports and interactive dashboards instantly from best practice templates, centralizing and standardizing project data.
- Budget & Forecast Management: Utilize digital ledgers, smart forms, and variance analysis to stay on budget, track commitments, and report on cash flow actuals and forecasts.
- Schedule & Risk Management: Achieve complete visibility over the project lifecycle, track key milestones, phases, and health reporting, while simplifying risk analysis and reporting.
Mastt features, pricing, & alternatives →
Verdict: Mastt offers a powerful, user-friendly solution for construction project managers seeking the best construction scheduling software, providing automated reports, budget control, and comprehensive risk management to deliver projects on time and under budget.
Conclusion
Tired of projects running over schedule?
Choosing the right software feels overwhelming. With countless options, it’s tough to find a tool that actually works for your teams on-site.
According to Speedchain, these delays create cash flow issues that cost contractors 1.5% per month. That’s a significant hit to your bottom line for every single project that falls behind schedule.
Here is what I recommend.
From everything I’ve reviewed, Procore stands out. It connects your field and office teams, preventing the communication gaps that cause costly delays.
I was impressed by their case study showing a 25% boost in field team productivity. Finding the best construction scheduling software like Procore isn’t just about efficiency; it’s about protecting your profits.
For additional insights, my analysis of best construction project management software provides valuable perspectives to help you win more bids.
I highly recommend you book a free demo of Procore and see how it can transform your project delivery.
You’ll deliver projects on time, every time.
