Struggling with DSAR compliance?
Manually handling each data subject request is slow, error-prone, and risky. You’re constantly digging for data that is spread across different systems.
The real challenge is keeping up with strict deadlines as request volumes grow, exposing your business to hefty non-compliance fines and reputational damage.
This isn’t just your team. Gartner found that 73% of organizations experience inefficiencies processing DSARs manually, which creates major operational bottlenecks.
The right software solves this problem by automating the entire workflow, making compliance significantly more manageable and less stressful for your team.
To help you cut through the confusion, I’ve reviewed the best DSAR software available today. This guide will help you select a solution with confidence.
You’ll see how to streamline processes, reduce manual work, and keep your organization prepared for any potential regulatory audits that come your way.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Ketch → | Large enterprises & privacy teams | |
| 2 | DataGrail → | Legal teams in mid-sized firms | |
| 3 | MineOS → | Scaling SaaS companies | |
| 4 | OneTrust → | Established enterprises & SaaS | |
| 5 | Securiti → | Scaling SaaS & enterprises |
1. Ketch
Are manual DSAR processes slowing your compliance efforts?
Ketch offers DSR automation, which frees your stakeholders from burdensome manual tasks. This means you can save time and effort.
Their smart automation and drag-and-drop workflow builder allows you to fundamentally redesign how you handle DSRs. Plus, you get APIs and webhooks to connect your data systems, along with reporting and queue intelligence.
Here’s how Ketch helps.
Ketch streamlines your compliance operations through programmatic privacy features like consent management and DSR automation. You can collect and enforce consumer privacy preferences while freeing your team from manual DSR tasks, saving you up to 95% productivity gain versus manual workflows.
Additionally, Ketch provides AI-powered data mapping to help you understand your data footprint, eliminating static spreadsheets and offering real-time data insights. This granular visibility down to individual cells ensures you identify risks immediately. Furthermore, their risk assessments and reporting tools, with customizable templates for DPIAs, PIAs, and TIAs, are natively integrated with data mapping, making compliance easier.
The result is streamlined workflows and audit-ready reporting.
Key features:
- Automated DSR fulfillment with a drag-and-drop workflow builder that offers hundreds of customization possibilities to design and automate repetitive privacy processes.
- AI-powered data mapping provides fast insights into your data footprint, eliminates static spreadsheets, and enables real-time data visibility for ROPA creation.
- Flexible compliance templates for GDPR, CCPA/CPRA, and more, enabling you to deploy responsive privacy banners and experiences across all customer touchpoints without coding.
Ketch features, pricing, & alternatives →
Verdict: If you’re seeking to replace fragmented DSAR processes, Ketch stands out as a strong contender for best DSAR software, offering automated request fulfillment, audit-ready reporting, and crucial integrations to reduce your compliance risk and workload.
2. DataGrail
Are manual DSARs consuming your legal team’s valuable time?
DataGrail offers a comprehensive platform with a Request Manager, automating data subject access, deletion, and opt-out requests. This directly tackles your team’s struggle with increasing DSAR volumes.
The software helps you detect privacy concerns and automate tasks, reducing human error and freeing up resources. It simplifies managing risk, not complicates it.
This means more time for strategic privacy initiatives.
DataGrail’s Live Data Map uncovers where personal information and shadow IT are hiding across your tech stack, simplifying data mapping and discovery. Additionally, the Consent Management feature allows you to earn customer trust by automating compliance with customizable solutions. This comprehensive coverage addresses your data sprawl pain point.
Plus, the platform’s Risk Assessments autopopulate Data Protection Impact Assessments and AI assessments in minutes, helping you proactively address risks. This comprehensive approach, including responsible data discovery and AI governance, is designed to strengthen your privacy program. The result is streamlined workflows and audit-ready reporting.
Protecting your company has never been simpler.
Key features:
- Automated Data Subject Requests with Request Manager save your team significant time and minimize human error for access, deletion, and opt-out requests.
- Live Data Map & Data Discovery detects shadow IT and uncovers hidden personal information across your entire digital ecosystem for proactive privacy management.
- Automated Privacy Assessments for Data Protection Impact Assessments (DPIAs) and AI assessments help you proactively identify and mitigate privacy risks.
DataGrail features, pricing, & alternatives →
Verdict: If you’re seeking to replace fragmented DSAR processes and strengthen your privacy program, DataGrail stands out as a strong contender for the best DSAR software. Its automation of requests, comprehensive data discovery, and proactive risk assessments, as highlighted by customers like Revolve saving “countless man hours,” directly address compliance and efficiency challenges.
3. MineOS
Are increasing DSAR requests overwhelming your legal or IT team?
MineOS directly addresses this with its DSR Automation and Autopilot for DSR capabilities.
This means you can easily streamline your privacy request management, transforming privacy from a barrier into a business booster.
Privacy can truly be a business enabler.
MineOS provides a cross-team foundation for data-driven decisions with its continuous data map, ensuring a single source of truth for all your privacy data. Plus, its no-code Integration Builder lets you connect any application, supporting custom region and rights-based workflows.
This ensures you achieve instant compliance with no engineering involved. The Privacy AI Agent and Smart Data Sampling capabilities further enhance accuracy, allowing your team to easily discover systems holding company data, classify information, and identify shadow IT. This makes privacy compliance efforts directly benefit other teams.
It offers confidence and assurance in your business growth.
Key features:
- Automated DSR Handling: Streamline and automate data subject requests (DSARs) with Autopilot for DSR, reducing manual workload and ensuring efficient fulfillment across all applications.
- Comprehensive Data Mapping: Gain full visibility into your data landscape through Inventory Discovery and Data Classification, helping you uncover shadow IT and classify information based on specific needs.
- AI-Powered Compliance: Leverage the Privacy AI Agent and Smart Data Sampling for instant baseline compliance, AI governance, and automated risk assessments like RoPA, vendor risk, and live assessments.
MineOS features, pricing, & alternatives →
Verdict: MineOS is a leading contender for best DSAR software, especially if you’re a scaling SaaS company or enterprise struggling with fragmented data visibility and increasing regulatory pressure. Its robust automation, AI-powered insights, and comprehensive data mapping capabilities ensure streamlined workflows and audit-ready reporting, enhancing confidence in your compliance operations.
4. OneTrust
Struggling with increasing DSAR requests and regulatory pressure?
OneTrust offers Privacy Automation to simplify compliance and improve operational efficiency across the data lifecycle. This means you can enable responsible use throughout the data lifecycle while reducing manual workload.
Here’s how OneTrust helps streamline risk management and optimize data strategies.
OneTrust’s platform helps you build trust and manage risk by enabling responsible data use.
You can transparently collect data with purposeful consent, ensuring compliance and alignment with your first-party data strategy. Additionally, OneTrust allows you to safeguard your data from privacy concerns and IT vulnerabilities, ensuring robust protection across all areas. Plus, their extensive integrations make it easy to add data management to your existing workflows. The result is maximizing data value while meeting regulatory demands.
Key features:
- Privacy Automation: Streamlines your compliance efforts, improves operational efficiency, and facilitates risk-informed decisions across the data lifecycle.
- Consent & Preferences: Empowers you to collect data transparently with purposeful consent, ensuring alignment with your first-party data strategy.
- Integrations: Offers a broad set of integrations, making it simple to incorporate data management into your existing application workflows seamlessly.
OneTrust features, pricing, & alternatives →
Verdict: OneTrust is ideal as the best DSAR software for scaling SaaS companies and established enterprises seeking to automate and centralize compliance. Its solutions for privacy automation, consent management, and extensive integrations address key pain points like data sprawl and audit pressure, ensuring your team can maintain regulatory alignment and demonstrate ROI.
5. Securiti
Struggling with increasing DSAR requests and audit pressures?
Securiti’s Data Command Center provides unified intelligence, controls, and orchestration across your hybrid multicloud environment. This means you can centralize your data security, governance, privacy, and compliance efforts.
It addresses data sprawl and fragmentation by offering a single platform for comprehensive data management, helping you avoid inconsistent results and added complexity from disparate tools.
Ready to simplify your compliance?
Securiti empowers your privacy team with Data Subject Request Automation, which fully automates the DSR lifecycle from intake to secure report delivery. This saves your team valuable time and reduces manual workload.
Additionally, Securiti’s Data Mapping Automation manages your entire data mapping lifecycle and automates RoPA reports for audit readiness. This ensures you can easily demonstrate compliance to stakeholders. Plus, with its Breach Management feature, you can automate incident handling and optimize notifications to affected individuals and regulatory bodies, ensuring timely and compliant responses.
You gain streamlined workflows and reduced risk.
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Key features:
- Data Subject Request Automation: Automates the entire DSR lifecycle, from consumer request intake to secure report delivery, significantly reducing manual effort and ensuring timely responses.
- Data Mapping Automation: Manages your entire data mapping lifecycle and automates RoPA (Record of Processing Activities) reports, simplifying compliance and audit preparations.
- Compliance Management: Assesses and improves compliance with global privacy regulations like GDPR, CPRA, and LGPD, helping you avoid costly non-compliance penalties.
Securiti features, pricing, & alternatives →
Verdict: Securiti stands out as a strong contender for the best DSAR software, especially for scaling SaaS companies and established enterprises. Its unified Data Command Center and comprehensive automation for DSRs, data mapping, and breach management directly address key pain points, ensuring regulatory compliance and audit-ready reporting.
6. Transcend
Are you drowning in DSAR requests and data sprawl? This means your enterprise likely faces immense data dispersion across systems, hindering growth opportunities and increasing regulatory risk.
Transcend’s industry-leading automation tackles this by ensuring user data and privacy controls are consistently applied. This transforms privacy from a constraint into a catalyst for revenue-driving campaigns.
It’s time to tame the chaos.
Transcend introduces solutions like customizable workflows that automatically update user choices across your tech stack. This significantly reduces engineering overhead and accelerates your time-to-value. You’ll also find comprehensive tracker detection and automated data governance, improving coverage across brands and regulatory requirements. Additionally, Transcend offers real-time visibility into personal data through telemetry-based discovery, which automatically detects and classifies user data across all your systems. This comprehensive visibility is crucial for powering compliant marketing campaigns and AI initiatives.
Your privacy can become a competitive advantage.
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Key features:
- Automated DSAR processes: Streamline requests, manage consent, and handle preferences with end-to-end automation, eliminating manual workloads and ensuring consistency across all user touchpoints.
- Enterprise-scale data orchestration: Seamlessly manage user choices across a robust integrations ecosystem, automatically updating preferences and ensuring consistent data handling across your entire tech stack.
- Real-time data visibility: Automatically detect and classify personal data across all your systems, providing the critical visibility needed to drive compliant marketing and ethical AI initiatives.
Transcend features, pricing, & alternatives →
Verdict: Transcend’s focus on industry-leading automation and enterprise-grade security makes it a strong contender for the best DSAR software. Its robust integrations and comprehensive data orchestration directly address challenges faced by scaling SaaS companies, delivering streamlined workflows and audit-ready reporting.
7. TrustArc
Struggling with increasing DSAR requests and compliance?
TrustArc’s Privacy Studio automates your consent and data subject rights compliance, enhancing customer trust. This means you can design seamless privacy experiences without the manual burden.
Your privacy team can streamline DSR workflows and show commitment to customer rights, ensuring compliance as your requests grow. This leads to reduced audit pressure.
Ready to simplify your privacy operations?
TrustArc solves this by offering a unified platform for automated privacy solutions, simplifying complex tasks. The Individual Rights Manager specifically automates and streamlines DSR workflows, ensuring your compliance and demonstrating commitment to customer rights.
Additionally, the Governance Suite helps you stay ahead of privacy regulations with cutting-edge apps. PrivacyCentral centralizes privacy tasks and automates your program, aligning seamlessly with evolving laws. Plus, you get access to regulatory insights and operational templates, boosting your team’s confidence and efficiency.
Ultimately, TrustArc provides the tools and expertise to navigate privacy confidently.
Key features:
- Automated DSAR fulfillment: Streamlines and automates data subject request workflows, ensuring compliance and reducing the manual effort for your legal and IT teams.
- Comprehensive privacy governance: Centralizes privacy tasks, automates your program, and aligns with global laws, helping you simplify data privacy management and reduce risk.
- Regulatory guidance and resources: Offers instant access to the latest privacy regulations, legal summaries, and 800+ operational templates to navigate compliance confidently.
TrustArc features, pricing, & alternatives →
Verdict: If your scaling SaaS company or established enterprise needs the best DSAR software to automate end-to-end request fulfillment, reduce workload, and assure regulatory compliance, TrustArc is an excellent choice. It’s trusted by over 1500 companies and has reduced the cost of proving compliance by 35%, along with an 80% decrease in privacy incidents.
8. BigID
Struggling with increasing DSAR requests and data sprawl?
BigID’s platform offers automated privacy and compliance, helping you mitigate risk and accelerate compliance across your organization.
This means you can streamline your privacy program, move beyond basic checklists, and proactively manage privacy posture, ensuring you can secure data and AI everywhere. The result is a unified approach to data security, privacy, and compliance.
Time to automate your privacy operations.
BigID empowers you to automate privacy like a professional with its comprehensive suite. This includes everything from data mapping to DSR, RoPAs to PIAs, cookies, and consent management. Additionally, it brings together data security, privacy automation, and AI data management, eliminating guesswork and enabling decisive action. This allows you to surface critical data with risk-aware DSPM, respond quickly with built-in remediation, and secure your data with cloud-ready DLP.
You gain full visibility and control across your entire data and AI stack, integrating with cloud providers, security stacks, data lakes, and AI platforms. BigID helps you truly understand your data and AI, no matter where it resides—structured, unstructured, or semi-structured data across various environments.
Discover, classify, and act on your data.
Key features:
- Automated Privacy Automation: Streamline DSAR management, cookie and consent handling, and privacy posture, eliminating manual work and accelerating compliance efforts.
- Comprehensive Data Visibility: Discover and classify sensitive, personal, and regulated data across structured and unstructured sources, on-premise, cloud, and hybrid environments.
- Integrated Data Security & AI Governance: Unify data security, risk mitigation, and AI data management, enabling proactive remediation and compliance with global regulations.
BigID features, pricing, & alternatives →
Verdict: If you’re seeking to replace fragmented processes and need reliable automation, BigID stands out as the best DSAR software. It excels in accurate data classification and empowers you to manage risk and streamline compliance for privacy managers, legal counsels, and IT leaders.
Conclusion
DSAR compliance doesn’t have to be complex.
Choosing the right tool is overwhelming. The wrong one just adds to the chaos, failing to fix the manual request fulfillment problems you face daily.
According to Deloitte, automation reduces response times by 40-50%. This minimizes operational costs and frees up your valuable legal and IT teams for more strategic work.
Here’s what I recommend.
From my review, Ketch stands out. Its powerful, user-friendly automation platform directly tackles the challenge of scaling compliance without overwhelming your team.
I was particularly impressed by its drag-and-drop workflow builder. Choosing the best DSAR software like Ketch doesn’t just manage risk; it fundamentally streamlines your compliance operations.
For additional insights on optimizing your overall data infrastructure, my analysis of best object storage software can be helpful.
I suggest you book a free demo of Ketch to see how its programmatic privacy features can immediately transform your workflows.
You’ll gain audit-ready confidence.
