Hunting for better boardroom productivity?
Coordinating schedules, distributing confidential files, and making sure meetings stay productive has never been simple, especially when your board is scattered across the country. Those friction points—lost documents, confusion about next steps, security gaps, or just clunky meeting tech—can really undermine what should be focused, efficient decision-making.
If you keep running into roadblocks like this, you are not alone.
According to Market Research Future, a striking 64% of boards now meet virtually most of the time, compared to only 22% before the pandemic. The sheer rise in virtual meetings means you cannot afford the chaos caused by outdated tools.
Virtual board meeting software gives you the security and structure you need to cut out wasted time and confusion. These tools centralize your documents, automate routine tasks, and protect sensitive information with modern security features that can boost your remote collaboration.
In this article, I am reviewing the best virtual board meeting software you can use to streamline your board operations and support remote collaboration.
By the end, you will know which platforms keep your meetings secure, your board organized, and your work actionable.
Let’s get started.
Quick Summary:
| # | Software | Target Users |
|---|---|---|
| 1 | Boardable → | Nonprofit leaders needing focused, mission-driven meetings |
| 2 | Diligent → | Directors requiring secure, clear governance management |
| 3 | BoardEffect → | Governance professionals in nonprofits and mission-driven orgs |
| 4 | OnBoard → | Busy executives needing streamlined, secure board management |
| 5 | BoardPro → | Small businesses and nonprofits wanting simplified governance |
1. Boardable
Are your board meetings chaotic and unproductive?
Boardable solves common challenges by combining scheduling, document sharing, and collaboration all in one platform. It helps you prepare and follow up on meetings smoothly.
With its built-in video conferencing and AI-powered meeting summaries, you can run virtual or hybrid meetings without fuss. This saves time and keeps everyone engaged, even if they are miles apart. The integrated agenda builder lets you quickly create and customize agendas with templates, so you spend less time preparing and more on decisions.
Boardable ensures board collaboration is accessible for every member, offering an easy-to-use mobile app and features that keep communications secure. You won’t chase down documents or miss deadlines.
The platform excels by organizing tasks and polling for votes between meetings, meaning your board moves forward without endless emails or confusion. It’s designed especially for nonprofit leaders, executives, and administrators who want focused, mission-driven discussions.
Plus, the document center stores all your files securely in one place, eliminating clutter and streamlining access. If you have many paper documents, exploring the best OCR software to help can further streamline digitization and storage.
Boardable supports your entire meeting lifecycle, from planning to follow-up, making meetings less stressful.
Key features:
Centralized meeting tools: Schedule, share docs, hold video meetings, and collaborate within one platform to minimize tech headaches and boost board efficiency.
AI-powered assistance: Automatically generate meeting minutes and summaries, helping you save time and ensure accurate record keeping.
Mobile app and accessibility: Stay connected and productive from anywhere while including every board member through robust accessibility features.
Learn more about Boardable features, pricing, & alternatives →
Verdict:
Boardable stands out as the best virtual board meeting software if you want to cut down preparation time and improve board engagement. Nonprofits like Futuro Health credit it for easing meeting prep and delivering seamless, paperless collaboration. Its AI tools, mobile access, and centralized platform help you keep your nonprofit board organized and mission-focused. For directors exploring modern collaboration tools, our roundup of best virtual call center software can provide more insights into remote team solutions.
2. Diligent
Do you struggle to keep board meetings clear and secure?
Diligent offers a centralized platform that transforms complex governance, risk, and compliance activities into clear, actionable insights for your board.
With AI-driven tools and insightful templates, you spend less time decoding data and more time making confident decisions backed by the right information. This platform supports over 700,000 leaders and 25,000 boards worldwide, showing its reliability and trust.
It simplifies governance.
By consolidating board management, risk, audit, and ESG reporting in one place, it removes the tedious manual work and reduces human error that often leads to costly mistakes. You can learn more about the best property and casualty insurance software to boost your overall efficiency.
Diligent also provides 24/7 global support, ensuring your organization’s critical data and decisions are protected and available anytime, anywhere. This lets you focus on growth and compliance without worry.
Elevating strategic risk management is a breeze with its comprehensive analytics and benchmarking capabilities, so your organization stays prepared and confident amid challenges.
Boardroom clarity is within reach.
Key features:
- Centralized governance and risk management platform to streamline all board-related activities in one secure location, reducing data gaps and manual errors.
- AI-powered templates and analytics that help you quickly generate reports covering compliance, ESG, audit, and risk for more informed, confident decision-making.
- Around-the-clock global support and robust security protocols based on NIST and ISO 27001 standards, safeguarding sensitive information and ensuring constant availability.
Learn more about Diligent features, pricing, & alternatives 15
Verdict:
Diligent stands out as one of the best virtual board meeting software choices for directors who need reliable, secure, and clear governance tools. Trusted by 25,000 boards, including Ross Surace’s team, it offers AI-driven insights that reduce costs and enhance decision-making confidence.
3. BoardEffect
Looking for easier board meeting management?
BoardEffect offers a secure board portal that helps you organize and collaborate on meeting materials efficiently.
It’s designed especially for governance leaders of nonprofits, healthcare, education, and credit unions, making board communication smooth and transparent. You get real-time access to meeting books, approvals, and tasks from any device.
Your board stays connected and productive.
The software handles scheduling, document reviews, surveys, and archives, eliminating the stress of preparing meetings and reducing confusion.
You also benefit from 24/7 support, ensuring you’re never left hanging when managing complex board cycles.
BoardEffect’s intuitive design makes navigating meeting materials simple, while its analytics help you keep track of progress and board engagement , empowering you to focus on what really matters—mission delivery.
BoardEffect is a great solution for leaders who want to modernize governance without adding complexity. Its flexible tools fit organizations managing frequent and mission-critical meeting cycles.
Key features:
- Secure access to meeting materials: Enables your board members to review books, approve items, and manage tasks anytime from any device, improving collaboration and speed.
- Comprehensive meeting lifecycle support: Supports scheduling, document collaboration, surveys, and archives to streamline your board’s organizational workflow and reduce manual work.
- 24/7 dedicated support: Ensures governance leaders get timely help, so complex board cycles are managed smoothly without disruptions.
Learn more about BoardEffect features, pricing, & alternatives →
Verdict:
BoardEffect stands out as the best virtual board meeting software for governance professionals in nonprofits and mission-driven organizations. With 3,500+ customers and 200,000+ users, it accelerates board workflows through secure collaboration and real-time access. MemorialCare Health System’s use of BoardEffect shows its impact on healthcare governance efficiency.
4. OnBoard
Struggling with inefficient board meeting processes?
OnBoard’s drag-and-drop agenda builder simplifies meeting prep and reduces manual work.
This platform helps you ditch paper, PDFs, and scattered emails by providing a secure, centralized system for all your board communications. You can easily create, share, and manage documents, which means less hassle and faster collaboration. Its AI-powered features like Minutes AI and Agenda AI take minutes and agenda drafting off your plate, so meetings start with purpose and stay on track.
It really speeds things up.
You’re also covered with integrated voting and eSignatures for swift, secure decision-making right inside the platform.
OnBoard includes Microsoft 365, Zoom, and Teams integrations, letting your team collaborate directly in familiar tools while maintaining strict governance protocols.
Security is top-notch with SOC 2, ISO 27001, HIPAA, and GDPR compliance, ensuring all your sensitive board data stays safe and private.
Key features:
- AI-powered agenda and minutes creation relieves you from tedious meeting prep and documentation, helping your board save valuable time.
- Integrated voting, approvals, and eSignatures allow your board to make decisions quickly and securely without leaving the platform.
- Robust security and compliance framework ensures your board’s sensitive data is always protected with industry-leading certifications and encryption.
Learn more about OnBoard features, pricing, & alternatives →
Verdict:
OnBoard stands out as the best virtual board meeting software for busy executives and administrators who need streamlined, secure board management. With over 6,000 customers and 100k meetings hosted yearly, businesses like Khan Academy have called it a game-changer for simplifying complex governance. Its AI tools and tight integrations make it easy to boost board efficiency.
To increase your event success, consider exploring the best event marketing software to boost your attendance, which can complement your board meeting tools.
Also, if your organization is looking for ways to increase funding alongside efficient meeting management, the best fundraising software to boost your donations offers valuable solutions.
5. BoardPro
Looking for easier board meeting management?
BoardPro cuts your admin time by up to 50% with automated workflows, so you can focus on the important stuff.
It brings together agenda building, board pack creation, voting, and minute-taking in one platform. This means no more juggling emails or piles of paperwork. Plus, you get a centralized portal for all board documents.
Ready to save time?
The platform is designed to keep everyone on the same page before, during, and after meetings.
Its secure cloud storage protects your data with encryption and login authentication, giving you peace of mind about confidential information.
BoardPro also offers features like action tracking, decision registers, and eSignatures to ensure nothing slips through the cracks, keeping your board efficient and accountable.
Easy support is just a chat away, with real people answering quickly.
Key features:
- Automated meeting workflows that halve admin time by streamlining agendas, board packs, minutes, and voting preparation to save you hours.
- Centralized document repository keeps all meeting materials accessible and searchable, eliminating lost files and scattered emails.
- Robust security measures including encryption and login authentication to protect sensitive governance documents and data confidently.
Learn more about BoardPro features, pricing, & alternatives →
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Verdict:
BoardPro is a strong contender for the best virtual board meeting software for small businesses and non-profits wanting to simplify governance. It helped Surf Lifesaving NSW cut meeting prep from days to hours while keeping their board organized and secure. The blend of automation and security makes it a solid choice for efficient board management.
6. Azeus Convene
Struggling with secure, efficient board meetings?
Azeus Convene addresses your need for a safe, smooth board meeting environment with robust security and collaboration tools.
This platform offers easy-to-use meeting management that lets you prepare agendas, distribute papers, and collect minutes all in one place. You get powerful tools like real-time annotations and voting designed specifically for busy executives and board members who demand efficiency without compromising on control or security.
Keeping your meeting data encrypted and accessible only to authorized users is central to Convene’s design.
You won’t have to worry about juggling multiple apps or risking sensitive documents leaking.
Another strong point is how Convene works offline. Whether your board members lose internet connection or want to review materials on the go, they can continue working uninterrupted. Also, the intuitive mobile app lets people fully participate anywhere, anytime.
Security and collaboration finally meet usability.
Key features:
- Comprehensive meeting preparation and management so your agenda creation, document sharing, and minute-taking are consistently smooth and error-free.
- Top-grade security with encryption and permission controls to ensure only the right eyes see sensitive boardroom content, reducing data breach risks.
- Offline access and mobile support allowing board members to review and contribute even without an internet connection, keeping collaboration fluid and flexible.
For companies that require advanced support services, the best virtual call center software might also be an essential part of streamlining communication processes.
Learn more about Azeus Convene features, pricing, & alternatives →
Verdict:
Azeus Convene is a strong contender for the best virtual board meeting software if security and usability top your list. Its encrypted file sharing and offline support helped global organizations maintain uninterrupted governance, showing its reliability in critical board settings.
Conclusion
Are your board meetings feeling inefficient?
The reality is that managing a dispersed board can lead to chaotic and unproductive meetings. You’re not alone in this frustration—many leaders face similar challenges. As reported by Market Research Future, a remarkable 64% of boards now conduct the majority of their meetings virtually. With this shift, it’s crucial to ensure that your meeting tools are up to the task and that you have a reliable structure in place.
Boardable provides that much-needed solution. It streamlines scheduling, document sharing, and collaboration seamlessly into one user-friendly platform. Nonprofits like Futuro Health have transformed their meeting process with Boardable, praising its AI-powered features for keeping everyone focused and engaged.
If you’re ready to elevate your board’s productivity, I highly recommend you start a free trial of Boardable.
Taking this step will help you unlock meetings that are not just organized but truly effective.
