Worried about your board’s data security?
Juggling schedules and sharing confidential files for remote board members is a huge headache. It often puts your most sensitive information at risk.
Technical glitches and poor tracking of action items only make things worse. Meetings become unproductive and decisions get lost in the chaos.
This isn’t just a trend. Gitnux reported a 1000% rise in virtual meetings back in 2020, driven by the inefficiencies of traditional methods. This shift highlights a critical need.
The right software solves this by providing a dedicated, secure platform. It helps you streamline your entire board process from start to finish.
In this guide, I’m going to review the best virtual board meeting software. I’ll show you how each tool secures and organizes your meetings effectively.
You’ll discover solutions that automate administrative tasks and enhance remote collaboration, turning chaotic meetings into productive, decision-driving sessions.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | BoardEffect → | Mission-driven organizations | |
| 2 | BoardPro → | Secure, productive boards | |
| 3 | BoardVantage → | Secure remote collaboration | |
| 4 | Azeus Convene → | Decision-making teams | |
| 5 | OnBoard → | AI-driven governance |
1. BoardEffect
Struggling with board meeting coordination?
BoardEffect streamline your virtual board meetings by offering purpose-built AI capabilities. This means you can create and distribute AI-powered agendas and meeting summaries effortlessly.
This helps you overcome the pain point of inefficient communication, ensuring your board members are always informed and prepared. You can digitize all aspects of board meetings.
Ready for streamlined governance?
BoardEffect introduces secure virtual workspaces for committees and working groups. You can empower directors to annotate and comment on materials, fostering real-time collaboration regardless of location.
Additionally, BoardEffect provides 24/7 online and offline document access, even on mobile devices. This ensures board members have instant access to up-to-date materials, news, and resources. Plus, you can easily onboard and train new board members, setting them up for success from day one, while also gathering board sentiment with polls and surveys.
The result is better decision-making and a more engaged board.
Key features:
- AI-powered agendas and summaries: Automate meeting preparation and follow-up, freeing up valuable time for strategic tasks and ensuring everyone is well-prepared.
- Secure virtual workspaces and document access: Provide robust security for sensitive information and offer 24/7 online/offline access to board materials on any device.
- Director tools for collaboration and feedback: Empower board members to annotate, comment, and engage with materials, fostering better decision-making and capturing sentiment.
Learn more about BoardEffect features, pricing, & alternatives →
Verdict: BoardEffect excels at transforming board governance for mission-driven organizations. Its AI-powered features, secure collaboration tools, and 24/7 access to materials make it an ideal choice for any organization seeking the best virtual board meeting software to enhance efficiency, engagement, and compliance.
2. BoardPro
Is managing board meetings a constant headache?
BoardPro helps you coordinate schedules, build agendas, and securely distribute documents effortlessly. This means you can finally eliminate the stress of preparing for virtual meetings.
You often deal with inefficient communication, security worries, and technical glitches, making productive meetings seem impossible. BoardPro cuts administrative time in half.
Here’s a simpler way to run meetings.
BoardPro streamlines your entire meeting cycle, automating heavy lifting to ensure everything is in one central place. This means you can simplify agenda building, create board packs with a click, and take minutes in real-time, all within a single platform.
The result is a unified space for all your critical board information, offering you peace of mind that your data is stored securely with encryption and login authentication. Additionally, the software includes a decision register, interest register, and a governance repository, ensuring nothing slips through the cracks.
You will achieve actionable decisions and better governance.
While we’re discussing enhancing communication and compliance in meetings, understanding best call recording software is equally important for comprehensive insights.
Key features:
- Meeting Agenda Builder: Effortlessly create and manage meeting agendas, automating follow-up activities to keep your board focused and productive.
- Board Packs and Annotations: Generate and distribute secure board packs efficiently, with integrated annotation tools for collaborative review and feedback.
- Real-Time Minute Taking & Actions: Capture meeting minutes in real-time, assign and track action items, and manage decisions to ensure accountability and follow-through.
Learn more about BoardPro features, pricing, & alternatives →
Verdict: BoardPro helps you automate board tasks, enhance remote collaboration, and streamline compliance, making it the best virtual board meeting software for secure, productive meetings. It centralizes information, saves administrative time, and ensures all board activities lead to actionable decisions.
3. BoardVantage
Is coordinating board meetings a constant struggle for you?
BoardVantage offers tools designed to streamline your entire meeting lifecycle. This means you can simplify scheduling and ensure everyone is prepared.
You can transform how your board operates, making it more efficient. It also helps ensure all your critical, confidential information remains secure.
So, how can this help your board?
BoardVantage empowers you to prepare, conduct, and follow up on board meetings with remarkable ease. It helps automate tasks like scheduling and distributing sensitive documents securely.
You can centralize all your essential meeting materials, from agendas to presentations, ensuring everyone accesses the latest versions. Plus, it enhances collaboration and allows for real-time annotation and discussions, even if your board members are geographically dispersed. This ensures discussions are productive and decisions are clear, helping you maintain compliance and track actions seamlessly.
Your board meetings can be highly productive.
Key features:
- Centralized document management: Securely distributes sensitive meeting documents and integrates tools for real-time collaboration and annotation during sessions.
- Meeting lifecycle automation: Streamlines the entire process from scheduling and agenda creation to conducting productive meetings and tracking post-meeting action items.
- Enhanced security and compliance: Offers robust security measures for confidential information and aids in maintaining compliance for governance needs.
Learn more about BoardVantage features, pricing, & alternatives →
Verdict: BoardVantage is a strong contender for the best virtual board meeting software, directly addressing pain points like coordination, document security, and meeting productivity. Its ability to centralize materials and automate tasks ensures your board can focus on strategic decisions rather than logistical challenges, making it an ideal choice for secure, streamlined remote collaboration.
4. Azeus Convene
Is your board struggling with meeting inefficiencies?
Azeus Convene centralizes your board operations, streamlining your entire meeting lifecycle, from planning to post-meeting follow-up. This means you can say goodbye to the chaos of manual processes.
This software helps you automate your board tasks, from agenda creation to distributing critical documents, allowing your team to focus on strategic decisions. Here’s how you gain back valuable time.
You can now effortlessly manage your meetings.
Azeus Convene helps you easily create and share agendas, manage board packs, and distribute documents securely, all from one intuitive platform. You can securely share confidential information and ensure every board member has instant access to the latest materials.
Additionally, this platform transforms your meeting experience by facilitating secure document annotation, real-time collaboration during sessions, and automated minute-taking. Plus, it simplifies compliance by maintaining an audit trail of all meeting activities, ensuring transparency and accountability. The result is productive meetings every time.
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Key features:
- Centralized Meeting Management: Automate agenda creation, document distribution, and minute-taking, streamlining your entire board meeting lifecycle for maximum efficiency.
- Enhanced Security and Compliance: Protect confidential board information with robust security features and maintain an audit trail for effortless regulatory compliance.
- Real-Time Collaboration Tools: Facilitate secure document annotation and live discussions, enabling seamless decision-making and boosting productivity during virtual meetings.
Learn more about Azeus Convene features, pricing, & alternatives →
Verdict: Azeus Convene is an excellent best virtual board meeting software choice for streamlining board operations, enhancing document security, and improving collaboration. It directly addresses pain points like inefficient communication and security concerns, making it ideal for decision-makers seeking productive, compliant virtual meetings.
5. OnBoard
Simplify your board meetings with intelligent assistance.
This means OnBoard helps you manage schedules, distribute documents securely, and conduct structured, productive virtual meetings for your entire board.
You’ll discover how OnBoard’s powerful AI simplifies agenda building, captures minutes, and surfaces strategic insights.
Ready to transform your board’s impact?
OnBoard solves the challenge of inefficient communication and security concerns through its integrated platform. This means your team can centralize insights for engaged boards.
You can craft precise agendas with drag-and-drop simplicity, manage documents easily, and collaborate directly within Microsoft 365, Zoom, and Teams. The result is a secure, user-friendly solution that automates board tasks. Additionally, OnBoard’s Minutes AI redefines how you capture and document meetings by recording sessions, transcribing, summarizing key points, and automatically generating a first draft of your minutes. Plus, its robust security framework meets industry-standard compliance.
This ultimately leads to seamless, productive meetings and actionable decisions.
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Key features:
- AI-Powered Meeting Management: Automate agenda creation with Agenda AI and capture, summarize, and draft minutes instantly with Minutes AI, saving your administrative team valuable time.
- Secure Document & Communication: Centralize all sensitive board documents with robust file management and communicate securely via an integrated messenger, enhancing data protection.
- Streamlined Decision-Making: Facilitate quick, secure decision-making through digital voting and eSignatures, while task management ensures effective follow-through on action items.
Learn more about OnBoard features, pricing, & alternatives →
Verdict: OnBoard offers a comprehensive, secure platform addressing critical pain points for decision-makers. Its AI-powered features, strong security, and seamless integrations make it an ideal choice for the best virtual board meeting software, fostering efficient governance and confident decision-making.
6. Govenda
Struggling with board meeting coordination and security?
Govenda offers intuitive meeting features and robust security to streamline your governance processes effectively.
This means you can easily build agendas, record minutes, and eliminate vulnerabilities, ensuring a better boardroom experience for your organization.
Here’s how Govenda delivers.
Govenda solves these problems by providing innovative board management software with advanced features designed for seamless governance. Your board professionals, administrators, directors, and CEOs can easily manage meetings and critical documents.
This board portal allows for effortless, in-browser collaboration through its Microsoft-enabled functionality, centralizing workflows and eliminating reliance on insecure plugins. You can forget about scattered documents, as all materials are kept in one secure place instead of emails or local storage.
Additionally, Govenda features Gabii AI, the first AI for board governance, simplifying committee management and meeting productivity. Gabii can generate transcripts, draft minutes, and maintain security through scheduled purges, elevating your meeting engagement and overall productivity.
The result is enhanced decision-making for your board.
Key features:
- Gabii AI for Governance: Revolutionizes committee management by simplifying creation, guaranteeing compliance, generating transcripts, and drafting minutes for improved meeting productivity.
- Microsoft-Enabled Collaboration: Provides seamless, in-browser editing and collaboration within the board portal, centralizing workflows and eliminating the need for vulnerable third-party plugins.
- Comprehensive Meeting Management: Empowers administrators to efficiently build agendas, record minutes, and manage all board materials securely, supporting better boardroom experiences for all users.
Learn more about Govenda features, pricing, & alternatives →
Verdict: Govenda’s innovative features like Gabii AI, Microsoft-enabled collaboration, and comprehensive meeting management make it a top choice for the best virtual board meeting software. It effectively addresses challenges in coordination, security, and productivity, streamlining board processes for enhanced decision-making.
Conclusion
Are your board meetings truly secure?
Choosing the right tool is tough. You need a platform that not only secures sensitive data but also eliminates the communication bottlenecks and technical glitches that plague remote meetings.
The shift to virtual isn’t a compromise. A Boardroom Mind study found 80% of business executives believe virtual meetings are just as productive, or even more so. This proves the right software truly elevates your board’s performance.
Here’s what I recommend.
From my experience, BoardEffect is the top pick. It directly tackles the security and coordination challenges that can make virtual meetings so stressful for your entire organization.
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Its AI-powered features for agendas and summaries streamline everything. I consider it the best virtual board meeting software for turning chaotic sessions into productive, decision-driving outcomes.
I suggest you book a free demo of BoardEffect to see how it can streamline your governance firsthand.
Your board’s efficiency will skyrocket.
