Resource Guru Reviews, Pricing, Features & Alternatives in 2026
Resource Guru is a fast and flexible resource management software that helps you schedule people, equipment, and meeting rooms while tracking team availability and project progress in real-time.
Resource Guru helps you solve the headache of team over-allocation and scheduling conflicts. Instead of messy spreadsheets, you get a high-level view of your entire team's capacity, allowing you to drag and drop bookings in seconds. You can manage people, physical assets like hardware, and even meeting rooms all within a single, unified calendar interface.
The platform ensures you never double-book a team member again by providing real-time availability alerts and a unique 'waiting list' for overbooked projects. Whether you are a project manager at a creative agency or a department head in a large corporation, you can use these visual tools to balance workloads and keep your projects on track without burning out your staff.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop guessing who is available for your next big project. Resource Guru provides a simple, visual way to master your team's schedule and keep everyone productive without the stress of over-allocation.
Visual Resource Schedule
See your entire team's schedule on one screen and move bookings around with simple drag-and-drop actions.
Availability Tracking
Monitor real-time availability and get instant alerts if you try to double-book a person or a piece of equipment.
Leave Management
Track vacations, sick days, and public holidays directly in the schedule so you always know your true capacity.
Equipment & Room Booking
Schedule non-human resources like vehicles, specialized hardware, or conference rooms alongside your team members.
Capacity Reporting
Generate detailed reports to see how your time is being spent and identify which team members are over-worked.
Personal Dashboards
Give your team members their own private view so they can see exactly what they need to work on each day.
Integrations
Slack
Google Calendar
Outlook
Zapier
Calendar (iCal)
Pricing Plans
You can explore all features with a 30-day free trial to see how it fits your workflow. Pricing is straightforward and based on the number of people you schedule, with no charge for scheduling non-human resources. Paid plans start at an affordable monthly rate for small teams.
Based on feedback from project managers and agency owners, here is what you can expect when using Resource Guru for your team:
Pros
Incredibly intuitive interface requires almost no training
Visualizing team capacity prevents burnout and over-scheduling
Fast drag-and-drop functionality makes daily updates easy
Excellent value for money compared to enterprise tools
Cons
Mobile experience is less robust than desktop
Reporting filters can feel limited for complex needs
Lacks deep task-level management found in Jira
Who Should Use Resource Guru?
Perfect for project managers in creative agencies and professional services who need to balance team workloads across multiple fast-moving projects.
Best for Company Sizes
small-business
mid-market
enterprise
Popular Industries
Our Verdict
Resource Guru is a top-tier choice if you need to move away from spreadsheet-based scheduling. It focuses heavily on the 'who' and 'when' of project management, making it much easier to use than complex enterprise resource planning tools.
While it doesn't replace a dedicated task manager like Asana for granular to-do lists, it is unbeatable for high-level capacity planning. You should choose this if your primary goal is visibility into team availability and preventing scheduling conflicts across your organization.
Ready to Try Resource Guru?
Start your 30-day free trial today—no credit card required. See why over 0 teams trust Resource Guru