Planday Reviews, Pricing, Features & Alternatives in 2026
Planday is a workforce management platform that simplifies employee scheduling, time tracking, and team communication for shift-based businesses to improve operational efficiency and reduce labor costs.
Planday is a flexible workforce management solution designed to take the headache out of managing shift-based teams. Whether you run a single restaurant or a multi-location retail chain, you can build schedules in minutes using templates that account for employee availability, labor costs, and compliance rules. It replaces messy spreadsheets and paper sign-in sheets with a centralized digital hub accessible from any device.
You can track hours accurately with a GPS-verified mobile punch clock and sync that data directly to your payroll provider. The platform also serves as your team's communication center, allowing you to send updates or swap shifts instantly. By giving your staff more transparency and control over their schedules through the mobile app, you reduce administrative friction and keep your labor costs aligned with your actual revenue.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop wasting hours on manual spreadsheets and fragmented communication. Planday provides a suite of tools that automate the hardest parts of managing a shift-based workforce so you can focus on your customers.
Smart Scheduling
Create schedules in minutes using templates and drag-and-drop tools that factor in staff availability and labor costs.
Mobile Punch Clock
Track exactly when and where your team starts work with GPS-verified clock-ins directly from their smartphones.
Shift Swapping
Empower your team to trade shifts or claim open slots with manager approval, reducing your administrative workload.
Labor Cost Tracking
Monitor your wage spend against your budget in real-time to ensure every shift stays profitable.
Team Messaging
Send instant updates to individuals or entire departments through the built-in chat without sharing personal phone numbers.
Payroll Integration
Export verified hours to your favorite payroll software with a few clicks to ensure fast, accurate payments.
Integrations
Xero
QuickBooks
Lightspeed
Square
ADP
Sage
Revel Systems
Mews
Tanda
Deputy
Pricing Plans
Planday offers a 30-day free trial so you can test the scheduling and time-tracking features with your actual team. Paid plans are structured to grow with your business, starting with essential scheduling tools and scaling up to advanced reporting and automation. You only pay for the features and level of support your specific operation requires.
After reviewing feedback from hospitality and retail managers on G2 and Capterra, here is what you should consider before choosing Planday:
Pros
Intuitive mobile app for employees to manage shifts
Significantly reduces time spent on weekly schedule creation
GPS-verified clock-in prevents time theft and errors
Seamless integration with popular POS and payroll systems
Cons
Initial setup of complex pay rules takes time
Reporting interface can feel cluttered for new users
Occasional sync delays with certain third-party integrations
Who Should Use Planday?
Perfect for shift-based businesses in hospitality, retail, and healthcare with 10 to 500 employees who need to automate scheduling and labor compliance.
Best for Company Sizes
small-business
mid-market
enterprise
Popular Industries
hospitality
retail
healthcare
Our Verdict
Planday is a top-tier choice if you manage a shift-based workforce and want to move away from manual scheduling. The 30-day trial gives you plenty of time to see how the mobile app improves team communication and reduces the constant back-and-forth of shift swaps.
While the initial configuration of labor rules requires some effort, the long-term savings in administrative time and payroll accuracy are substantial. Highly recommended for restaurant managers, retail owners, and healthcare administrators who need a reliable way to track labor costs in real-time.
Ready to Try Planday?
Start your 30-day free trial today—no credit card required. See why over 0 teams trust Planday