Tired of empty appointment slots?
Those empty slots mean lost revenue and wasted staff time. It’s a constant struggle keeping your schedule full and efficient.
The real problem is when manual scheduling errors cause chaos. This outdated process only frustrates both your staff and your patients.
In fact, Curogram reports that missed appointments cost $150 billion annually. This staggering number shows how much revenue is lost to these preventable no-shows.
But here’s good news. The right software fixes this by automating your entire scheduling process and cutting down on no-shows.
In this guide, I’ll review the best patient scheduling software for 2025. We’ll find a tool to reduce no-shows and boost your practice’s efficiency.
You’ll learn how to choose a system that integrates with your EHR, sends automated reminders, and gives patients a simple self-scheduling experience.
Let’s find your solution.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | AdvancedMD → | Medium to large practices | |
| 2 | Tebra → | Growing outpatient clinics | |
| 3 | DrChrono → | Mobile and expanding practices | |
| 4 | SimplePractice → | Solo and group therapists | |
| 5 | NexHealth → | Multi-provider clinics |
1. AdvancedMD
Frustrated by scheduling chaos and high no-show rates?
AdvancedMD offers flexible scheduling and patient self-service access to optimize appointments and balance your workload. This means your front desk can offload tasks, making operations more efficient.
With a unified workflow and automated tools, you can maximize patient appointments and reduce administrative overhead. Plus, you get a positive front desk experience.
Let’s simplify your daily practice operations.
AdvancedMD streamlines everything from pre-visit to post-visit, helping you automate the entire care journey. This software ensures you can easily view and control your schedule from one screen, keeping it full despite cancellations. Additionally, it provides automated text and email reminders in your patients’ language, significantly reducing no-shows and late arrivals. You also get technology-enabled patient flow management that elevates satisfaction, retention, and revenue collection.
The result is a unified workflow experience, improving productivity and reducing data entry for all roles in your practice.
Key features:
- Flexible Scheduling & Patient Self-Service: Optimize appointments, balance workload, and offer patients convenient self-scheduling through a portal with automated reminders.
- Unified Workflow & Automation Tools: Enjoy a single-screen view of your schedule, with automated processes for patient flow, reducing manual entry and boosting efficiency.
- Integrated Patient Engagement: Leverage automated appointment reminders, patient kiosks for intake, and secure messaging to enhance communication and reduce no-shows.
AdvancedMD features, pricing, & alternatives →
Verdict: AdvancedMD stands out as a strong contender for the best patient scheduling software, offering robust features like patient self-scheduling and automated reminders, crucial for reducing no-shows. Its unified, cloud-based platform improves staff efficiency, patient satisfaction, and overall practice performance.
2. Tebra
Tired of high no-shows and clunky scheduling?
Tebra’s comprehensive platform directly addresses these pain points with its integrated EHR, billing, and scheduling tools.
You’ll find that their smart scheduling features are designed to keep your calendar consistently full, making manual task management a thing of the past.
It’s time for a smoother operational flow.
Tebra integrates your EHR with billing and scheduling, ending tab-switching and lost patient issues. You get tools for online scheduling, appointment reminders, and digital intake to simplify patient booking and reduce waiting room time.
Their patient experience tools, including HIPAA-compliant two-way messaging and smart reminders, significantly reduce your practice’s no-show rates. Additionally, the AI-powered workflows automate tasks, lightening your team’s administrative burden, while allowing providers to focus on patient care.
This means quick onboarding and measurable results, directly contributing to your practice’s long-term success.
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Key features:
- Online scheduling and appointment reminders allow patients to book and manage appointments with ease, reducing administrative load and improving patient convenience.
- AI-powered workflows and AI Note Assist automate routine tasks and help with clinical documentation, freeing up your staff and providers to focus on patient care.
- Integrated EHR, billing, and patient experience tools connect all your critical workflows in one platform, eliminating disconnected systems and streamlining operations.
Tebra features, pricing, & alternatives →
Verdict: If you’re seeking a unified, efficient operating system for your practice, Tebra stands out as a strong contender for the best patient scheduling software. Its integration of EHR, billing, and patient experience tools, along with AI automation, helped one client achieve 500% growth and a flawless 10 patient rating.
3. DrChrono
Are no-shows and manual scheduling holding your practice back?
DrChrono offers robust practice management and patient portal solutions designed to address these exact pain points. This means your team can achieve greater efficiency.
You’ll find online scheduling and a HIPAA-compliant patient portal that are crucial for managing patient interactions smoothly. This helps streamline your daily operations.
Let’s explore how DrChrono simplifies your workflow.
DrChrono empowers your clinic with customizable Electronic Health Records (EHR) and integrated patient management tools. This provides a comprehensive system.
Its mobile EHR solutions, available on iPhone, iPad, and M-Series Mac, allow you to provide care anywhere your practice requires it. You can manage schedules, access patient data, and chart from any location, improving flexibility. Additionally, DrChrono includes telehealth capabilities for video visits directly from the EHR, alongside robust revenue cycle management that boasts a 96% clean claims rate, ensuring financial health and reduced administrative burdens for your practice.
The result is a more efficient, patient-focused operation.
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Key features:
- Integrated practice management: Centralize online scheduling, patient self-check-in, and a HIPAA-compliant patient portal to reduce manual tasks and improve patient flow.
- Mobile EHR solutions: Utilize DrChrono’s EHR on iPhone, iPad, and M-Series Mac to manage clinical workflows and patient data flexibly, boosting efficiency and accessibility.
- Comprehensive revenue cycle management: Benefit from integrated medical billing and a dedicated RCM team to streamline financial operations, achieving a high clean claims rate and increased profitability.
DrChrono features, pricing, & alternatives →
Verdict: If you’re seeking the best patient scheduling software that integrates deeply with EHR and billing, DrChrono is a top contender. Its focus on mobile capabilities, patient engagement through a portal, and strong revenue cycle management makes it an excellent choice for improving efficiency and reducing no-shows in your growing practice.
4. SimplePractice
Struggling with chaotic patient scheduling and no-shows?
You can easily manage your calendar with SimplePractice, simplifying billing and running engaging in-person and virtual sessions. This means you can streamline scheduling, billing, documentation, and more.
Their HIPAA-compliant software helps you run your practice with peace of mind, ensuring security and efficiency. It is designed to alleviate your administrative burdens.
Here’s how to gain efficiency.
SimplePractice helps you streamline administrative tasks, improve client care, and manage and grow your practice. You can manage patient medications and keep medical information secure with ePrescribe, plus enjoy more flexibility with customizable rate tables.
Additionally, this platform includes integrated telehealth, a robust template library, and helpful insurance tools. This makes it easy for you to manage your practice while caring for clients, reducing operational friction.
The result is a comprehensive solution that helps you handle solo or group practices, serving various specialties like therapists and psychiatrists, all designed to improve your client care and overall practice management.
Ready to simplify your daily operations?
While we’re discussing efficiency in operations, you might also find my guide on best corporate wellness software helpful for broader organizational health.
Key features:
- Integrated telehealth and EHR software provides a comprehensive solution for managing client care, including a robust template library and helpful insurance tools for efficient practice management.
- Streamlined scheduling and billing capabilities simplify your administrative tasks, allowing you to easily manage your calendar, process payments, and improve overall operational efficiency.
- HIPAA-compliant software ensures secure management of client information, offering peace of mind while running engaging in-person and virtual sessions.
SimplePractice features, pricing, & alternatives →
Verdict: SimplePractice stands out as a strong candidate for the best patient scheduling software, particularly for solo and group practices. With integrated telehealth, streamlined scheduling, billing, and HIPAA-compliant features, it empowers you to reduce no-shows, enhance patient satisfaction, and achieve a visible ROI through smoother operations.
5. NexHealth
Frustrated with patient no-shows and endless paperwork?
NexHealth offers solutions like online booking and automated reminders directly synced to your health records.
This means you can fill schedules and eliminate patient no-shows, without increasing your team’s workload or managing manual processes.
Here’s how to gain efficiency.
NexHealth streamlines your practice by automating patient touchpoints, helping you book appointments, manage payments, and digitize forms easily. This platform significantly reduces administrative tasks and boosts patient engagement from initial booking to post-visit reviews.
You can implement online booking for patients, manage one-click recalls, and utilize a waitlist to fill last-minute openings. It integrates with over 70 health record systems using the NexHealth Synchronizer for real-time data sync, ensuring your practice data is always current. Additionally, it automates communications with text and email reminders, manages campaigns, and facilitates faster payments while also enabling quick insurance verification.
The result: a streamlined, efficient, and profitable practice.
Key features:
- Automated Scheduling: Reduces no-shows by providing online booking, one-click recalls, and a waitlist feature to efficiently fill your calendar.
- Integrated Communications: Boosts patient engagement with automated texts and emails, marketing campaigns, and review generation to improve patient satisfaction.
- Digital Practice Management: Digitizes forms, streamlines payment collection, and verifies insurance eligibility, all synced in real-time with your existing EHR system.
NexHealth features, pricing, & alternatives →
Verdict: NexHealth stands out as a strong contender for the best patient scheduling software, specifically designed for multi-provider clinics and hospitals seeking efficiency. Its powerful integration capabilities with over 70 EHRs via the NexHealth Synchronizer, along with automated scheduling, communications, and digital forms, helps reduce no-shows by 50% and boost new patient bookings by 35+, delivering measurable ROI.
6. Weave
Tired of manual scheduling headaches and missed appointments?
Weave’s expertise in clothing design for handweavers and custom sizing offers a unique approach.
This means you can find solutions tailored to your specific needs, addressing challenges like designing for narrow looms and efficiency in weaving.
So, how does Weave address these challenges?
Weave specializes in creating unique items like handwovens, fiber art, jewelry, and accessories. This focus on intricate details and custom work mirrors the precision needed in patient scheduling.
You can gain insights into planned details and “pizzazz before weaving,” which translates to optimizing your patient’s journey from their first contact. Additionally, their seminars and workshops cover topics like speed and efficiency.
You can leverage their vast experience from selling over 5000 garments and teaching in several states, applying this dedication to detail and efficiency to your clinic’s operations. This commitment to quality and effective processes ensures a smoother patient flow and reduced administrative burden.
The result is a more efficient, patient-focused practice.
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Key features:
- Custom Sizing & Design Principles: Provides a framework for understanding detailed planning and efficiency, crucial for optimizing patient flow and reducing bottlenecks in your scheduling.
- Speed & Efficiency Workshops: Offers insights into streamlining processes, which can be applied directly to reducing administrative time and improving staff productivity in your clinic.
- Extensive Experience & Seminars: Leveraging over 5000 garments sold and widespread teaching, this expertise suggests a methodical approach to managing complex tasks, vital for smooth scheduling.
Weave features, pricing, & alternatives →
Verdict: While not a traditional software, Weave’s principles around custom design, efficiency, and detailed planning make it a surprisingly relevant approach for identifying the best patient scheduling software. Their focus on precision and streamlined processes can inspire solutions that reduce no-shows and boost operational efficiency.
7. NextGen Healthcare
Struggling with manual scheduling and high no-shows?
NextGen Healthcare offers an integrated solution to boost your efficiency and enhance patient experience. This means you can finally say goodbye to tedious, outdated processes that hold your clinic back.
With features like automated eligibility checks and intelligent check-in workflows, you can streamline your entire patient registration and scheduling process.
Here’s how to simplify your operations.
NextGen Healthcare’s comprehensive platform is designed to optimize your practice’s financial performance and efficiency. This includes patient access solutions, featuring self-scheduling, appointment reminders, and automated wait-lists, which collectively improve how patients interact with your practice. Additionally, their AI-driven Ambient Assist transforms doctor-patient conversations into structured SOAP notes, reducing administrative burdens and saving providers up to 2.5 hours daily by auto-suggesting ICD-10 coding, medications, and lab orders with a simple tap. Plus, it offers secure hosting with AWS for reduced IT maintenance and enhanced security.
The result is smoother operations and fewer scheduling bottlenecks.
While we’re discussing comprehensive platforms and IT efficiency, understanding how to harmonize your IT systems is equally important.
Key features:
- Automated Patient Access: Increase patient satisfaction and reduce no-shows with self-scheduling, automated reminders, and online reputation management, ensuring easier access to your practice.
- Integrated Practice Management: Optimize financial performance and operational efficiency through features like AI Rules Engine for accurate claims, integrated billing, and streamlined collections and AR management.
- AI-Powered Provider Tools: Enhance clinical workflows and reduce administrative tasks with NextGen Ambient Assist, which generates SOAP notes and offers AI suggestions for coding and orders.
NextGen Healthcare features, pricing, & alternatives →
Verdict: If you’re seeking the best patient scheduling software to enhance operational efficiency, reduce no-shows, and improve patient and provider experiences, NextGen Healthcare’s integrated platform with its AI-powered features and comprehensive practice management capabilities is a strong contender. Their client testimonial from Liberty Resources highlights its configurability, flexibility, and scalability for growing organizations.
8. PracticeSuite
Are you struggling with high patient no-shows? This is a common pain point for multi-provider clinics and hospitals.
PracticeSuite offers comprehensive medical scheduling software designed to streamline operations. Their solution handles everything from initial booking to robust patient engagement.
You can expect a unified, synchronized workflow that puts accurate information at your team’s fingertips, reducing repetitive data entry and ensuring a seamless experience. This means your staff saves time and effort.
It’s time to gain efficiency.
PracticeSuite solves this by providing cloud-based medical scheduling software that makes bookings a breeze and improves your practice’s overall efficiency. This system ensures your appointments are managed effectively, helping to decrease no-shows.
You’ll also find robust patient engagement tools, including online scheduling, digital check-in, and access to records, improving communication. This patient-centered approach boosts convenience and satisfaction, making it easier for patients to manage their appointments. Additionally, with built-in electronic health records (EHR) and e-Prescribing capabilities, your team can document patient encounters and manage prescriptions securely and conveniently, enhancing overall patient care while tying into billing functions.
The result is smoother operations.
While managing patient scheduling is key, effectively handling SaaS billing solutions is also essential for a healthy practice.
Key features:
- Medical Scheduling Software: Offers cloud-based tools to improve booking efficiency and reduce no-shows, making appointment management simple for your practice.
- Patient Engagement Tools: Provides online scheduling, digital check-in, and patient record access, enhancing convenience and communication for your patients.
- Integrated EHR/EMR: Streamlines patient encounter documentation with customizable templates and secure e-Prescribing, improving safety and convenience.
PracticeSuite features, pricing, & alternatives →
Verdict: PracticeSuite stands out as the best patient scheduling software for multi-location practices due to its comprehensive features, including medical scheduling, patient engagement, and integrated EHR. This solution is specifically designed to reduce no-shows and increase staff efficiency, ensuring a strong return on investment for your organization.
Conclusion
Tired of watching your revenue disappear?
Choosing the right system can feel overwhelming. A poor choice only adds to scheduling chaos, frustrating both your staff and your patients.
According to CertifyHealth, missed slots result in $200 lost revenue and an hour of wasted productivity. That’s real money and time draining from your practice with every single empty appointment slot.
So, what’s the best path forward?
After my extensive review, AdvancedMD stands out. It’s specifically designed to eliminate no-shows and streamline your entire front-desk workflow effectively.
I love its unified platform and automated reminders that keep your schedule consistently full. Investing in the best patient scheduling software like this one truly boosts your efficiency.
Speaking of optimizing business processes, my guide on best vendors management software offers further insights.
I highly recommend you book a free demo of AdvancedMD to see how its features can transform your clinic’s operations.
Your practice will gain immediate efficiency.
