Discover the best archiving software to simplify data retention, ensure regulatory compliance, reduce costs, and streamline audits while protecting your business from fines and scaling efficiently with your growing data needs.
Struggling with scattered or outdated data archives?
Managing data retention, compliance, and storage growth can quickly turn into a major headache for IT leaders. With stricter regulations and expanding volumes, old systems just cannot keep up.
Regulatory fines, tight budgets, and integration obstacles add pressure. The scramble to meet GDPR or HIPAA without blowing your budget often leads to analysis paralysis.
Modern archiving software offers automation, audit-ready storage, and reliable integration to smooth your migration and free up IT resources. The right choice keeps your data secure and your compliance defensible while staying cost-efficient.
Look for tools that automate retention, integrate with existing email/CMS, and simplify audits so you can confidently meet regulations and scale with your organization.
In this article, we review the 10 best archiving software solutions to ensure defensible data and reduce IT costs for mid-market teams like yours.
You will save time, reduce risk, and avoid compliance nightmares.
Let’s get started.
| Product | Starting Price | Best For |
|---|---|---|
| 1. Veritas Enterprise Vault | Contact for pricing | Large enterprises, regulated industries |
| 2. Mimecast Archiving | Contact for pricing | Regulated industries, e-discovery |
| 3. Barracuda Cloud Archiving | $3.40/user/month | Microsoft 365 users |
| 4. Proofpoint Enterprise Archive | Contact for pricing | Enterprises with strict compliance |
| 5. Archive360 | Contact for pricing | Azure cloud environments |
Veritas Enterprise Vault helps organizations store, manage, and discover electronic information for compliance, legal, and operational needs. It offers flexible deployment options, allowing you to archive data on-premises or in public clouds like Azure, AWS, and Google Cloud, all managed through a single interface.
The software supports over 100 content sources, including email, social media, and collaboration tools, ensuring all communications are captured. Its powerful classification and intuitive eDiscovery features, with advanced search and legal hold capabilities, streamline the review of archived content.
Mimecast Archiving provides a secure, scalable, and searchable cloud archive for email and other data, designed to ensure compliance and data governance. It offers perpetual retention, allowing organizations to store data for as long as needed, and provides rapid search capabilities to quickly retrieve information for e-discovery and internal investigations.
This solution helps you meet regulatory requirements with features like tamper-proof storage and detailed audit trails. Mimecast also integrates with various email platforms, simplifying the archiving process and offering a unified view of your organization's communications.
Barracuda Cloud Archiving Service offers a cloud-based solution for archiving, compliance, and e-discovery, specifically designed to help businesses manage and retain email data. It provides unlimited cloud storage and retention, ensuring your organization can meet long-term compliance or business requirements without extra fees.
This service includes robust search and e-discovery capabilities, making it easy to find and retrieve specific emails quickly. Barracuda Cloud Archiving integrates with Microsoft 365, offering reliable backup and archiving for Exchange Online, Teams, and SharePoint.
Proofpoint Enterprise Archive provides a comprehensive cloud-based archiving solution that helps organizations meet regulatory, legal, and corporate governance requirements. It offers a secure and searchable repository for various data types, including email, social media, and instant messages, ensuring data integrity and immutability.
This platform leverages advanced e-discovery tools with powerful search, legal hold, and review capabilities to streamline investigations and audits. Proofpoint Enterprise Archive also boasts a highly scalable architecture and provides proactive compliance features, helping your business maintain a strong defensible posture against evolving threats and regulations.
Archive360 specializes in information management solutions, focusing on data migration, archiving, and compliance within Microsoft Azure. Its Archive2Azure solution helps organizations securely manage and analyze vast amounts of data while ensuring adherence to regulatory requirements.
Archive360 offers tools for email archiving, records management, and data migration, facilitating smooth transitions to modern cloud environments. The platform is praised for its ease of use, strong data security through encryption, and efficient migration capabilities, particularly for large data volumes.
Jatheon Archiving Suite offers on-premise and cloud-based archiving solutions for email, social media, and mobile communications, focusing on compliance and e-discovery for diverse industries. It provides a centralized repository for all electronic communication, ensuring data integrity and easy retrieval.
This suite features powerful search capabilities, legal hold functionality, and customizable retention policies to meet specific regulatory demands. Jatheon also emphasizes simplicity in its deployment and management, aiming to provide a cost-effective and efficient archiving solution for organizations of varying sizes.
Smarsh Archive is a cloud-native platform designed for digital communications governance and archiving, capturing over 100 communication channels in their native format. It leverages AI to enrich and analyze communications data, enabling organizations to identify risks and meet regulatory obligations effortlessly.
This solution offers advanced e-discovery capabilities, including high-performance search and rapid export options, streamlining legal and compliance workflows. Smarsh provides tailored archiving solutions for enterprises, small to mid-sized firms, and the public sector, ensuring secure and immutable storage of all communications data.
Global Relay Archive is a market-leading solution for complete recordkeeping compliance across various communication channels, including email, mobile, and social media. It provides a highly secure, cloud-native archive with AI-enabled discovery for actionable insights and flexible retention policies to meet evolving business needs.
This platform excels in robust compliance features, making archiving effortless for organizations dealing with numerous regulatory emails. Global Relay Archive offers an intuitive user interface, enabling quick retrieval and detailed analysis of archived data, benefiting regular audits and internal analysis.
TitanHQ ArcTitan offers a secure and scalable email archiving solution, ensuring organizations can store, manage, and retrieve email data efficiently for compliance and e-discovery. It provides unlimited storage and indefinite retention, giving you peace of mind regarding long-term data preservation.
This platform features powerful search capabilities, allowing you to quickly find specific emails and attachments. ArcTitan is designed for ease of use and deployment, making it a suitable choice for businesses looking for a straightforward email archiving solution with strong security and compliance features.
Dropsuite offers a cloud-based email backup and archiving solution that helps businesses manage, store, secure, and discover data from various email systems like Microsoft 365 and Google Workspace. It provides unlimited storage and retention periods, ensuring your data is protected without hidden fees.
Dropsuite is praised for its ease of use and quick setup, allowing seamless integration into workflows and providing peace of mind regarding data security. It also includes Insights BI, an email analysis tool that transforms archived email data into actionable business intelligence.
Struggling to keep your data secure and compliant?
Finding the right archiving software can be tough, given growing data volumes and increasingly strict regulatory demands.
With so many options, making the right decision really matters—the wrong choice could jeopardize your compliance or balloon your costs.
But you don't need to face these challenges alone.
Veritas is our top recommendation. Its advanced features and scalability make it perfect for large enterprises or regulated industries wanting to simplify retention, boost defensibility, and control costs.
While Mimecast and Barracuda offer strong e-discovery and Microsoft 365 integrations respectively, Veritas leads our roundup of the best archiving software thanks to its enterprise-grade security, comprehensive policy management, and proven compliance capabilities.
Ready to see how Veritas can future-proof your archiving? Request a Demo at Veritas today.
Protect your data, reduce risks, and save costs.
