Is your SharePoint migration feeling overwhelming?
Moving massive amounts of data while preserving metadata and minimizing downtime is a huge challenge. It’s more than just a simple copy-and-paste job.
One wrong move can lead to broken links and major compliance gaps, creating a nightmare for your IT team and frustrating your users.
You’re not alone in this struggle. According to Tzunami, 63% of organizations report extended timelines due to large data volumes. This highlights how easily these projects can spiral out of control.
But the right toolset can help you streamline your compliant moves, turning a complex project into a manageable and secure one.
In this article, I’ll guide you through the best SharePoint migration tools designed to handle enterprise-level complexity with precision and security.
You’ll discover solutions that ensure data integrity, maintain permissions, and keep your migration on schedule and within budget.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | ShareGate → | IT directors at large enterprises | |
| 2 | AvePoint → | Large enterprises needing compliance | |
| 3 | Quest → | IT directors managing complex moves | |
| 4 | SysTools → | Enterprises needing cloud precision | |
| 5 | CloudM → | IT directors in large-scale mergers |
1. ShareGate
Struggling with complex SharePoint migrations and compliance?
ShareGate provides accelerated data transfer and actionable discovery tools to simplify your moves.
This means you can conquer your biggest Microsoft 365 migration challenges, especially when dealing with preserving metadata and minimizing downtime.
How can you migrate faster?
ShareGate offers a complete, high-performance toolset, guiding you through every step of your Microsoft 365 journey with best practices. For example, you can migrate from file shares or older SharePoint versions, ensuring nothing gets left behind. Additionally, it helps you reorganize Teams within or between tenants, making sure no channel or chat is overlooked. Plus, it extends to Google Drive and Exchange Online migrations. The result is increased IT efficiency, giving you back precious hours, even weeks, on large-scale cloud migrations.
While we’re discussing IT efficiency and modern solutions, understanding how to support hybrid teams is equally important.
Key features:
- Accelerated Data Transfer: Move significant amounts of data quickly, saving IT professionals valuable time during large-scale migrations to Microsoft 365.
- Comprehensive Migration Support: Easily migrate content from various sources, including Google Drive, file shares, and older SharePoint versions, while preserving all essential data.
- Enhanced Governance and Adoption: Optimize your environment for Copilot, understand sharing behaviors, and gain visibility into data hygiene for secure and AI-ready operations.
ShareGate features, pricing, & alternatives →
Verdict: ShareGate emerges as one of the best SharePoint migration tools for IT directors, helping you simplify complex migrations to Microsoft 365 and handle tenant-to-tenant or Google Workspace moves. It streamlines processes, boosts IT efficiency, and includes support for secure Copilot adoption, with over 100,000 IT pros trusting it.
2. AvePoint
Worried about complex SharePoint migrations and compliance?
AvePoint offers a Modernization Suite to transform your data and employee experience efficiently.
This means you can address issues like preserving metadata and handling legacy ECM platforms.
Here’s how to manage your digital workplace.
AvePoint’s Confidence Platform empowers organizations to optimize and secure solutions, reducing costs and improving productivity.
Its “Fly” solution offers efficient content migration, ensuring successful transfers without data loss or broken links. You can also automate guardrails to scale data management.
Additionally, AvePoint provides Multi-SaaS Cloud Backup for reliable data protection and Insights for Microsoft 365, giving you user, data, and security insights to enhance governance. The platform is designed for AI, supporting data quality and preventing oversharing.
The result is secure, compliant, and seamless data movement.
Key features:
- Efficient Content Migration: Utilize the “Fly” solution for streamlined content migration, ensuring your data, version histories, and permissions are preserved without loss.
- Proactive Data Security Posture Management: Identify and resolve cloud permission issues, automate controls for a strong data security posture, and restore data quickly after disruptions.
- Unified Visibility and Control: Gain complete visibility and management across your entire data estate, eliminating silos and controlling workspace sprawl with automated lifecycle management.
AvePoint features, pricing, & alternatives →
Verdict: AvePoint delivers a robust, integrated platform for your digital workplace transformation. Its focus on proactive security, unified visibility, and automated governance makes it one of the best SharePoint migration tools for enterprises seeking to reduce costs and ensure compliance, having protected 30,000 users for the U.S. Department of State.
3. Quest
Worried about complex SharePoint migrations?
Quest’s Content Matrix offers specialized SharePoint and Microsoft 365 content and file migration, helping you simplify difficult moves.
This means you can address challenges like preserving metadata and handling large-scale transitions without the typical headaches of data loss.
Moving your Microsoft workloads can be stress-free.
Quest’s “Migration & Modernization” solutions are designed to make your next Microsoft challenge a non-event for end users. This includes On Demand Migration for AD, Entra ID, and Microsoft 365 tenant migrations, along with Migrator Pro for on-premises AD consolidation. You can also migrate Enterprise Vault and SourceOne email archives with Archive Shuttle. Plus, Quest focuses on securing operations, managing data, and migrating platforms, emphasizing IT resilience for your organization from on-prem to in-cloud environments. The result is strengthened governance through maintained access controls.
Your compliant moves are streamlined.
While we’re discussing data management and compliance, understanding how to use best reporting tools is equally important.
Key features:
- SharePoint content migration: Facilitates compliant moves of SharePoint and Microsoft 365 content and files, crucial for preserving metadata and handling large-scale transitions.
- Microsoft 365 tenant migration: Supports migrations of AD, Entra ID, and Microsoft 365 tenants, addressing complex enterprise challenges like consolidation and restructuring.
- Data and platform modernization: Provides end-to-end support for modernizing Microsoft and database platforms, ensuring seamless user adoption and reduced downtime.
Quest features, pricing, & alternatives →
Verdict: Quest offers powerful and specialized tools, particularly Content Matrix, that make it one of the best SharePoint migration tools for IT directors handling complex, compliant moves. Its focus on security, data integrity, and minimizing user impact ensures seamless transitions for your organization.
4. SysTools
Struggling with complex, compliant SharePoint migrations?
SysTools provides cloud migration services that ensure secure, precise data movement across platforms. This means you can confidently manage identification and preserve critical data attributes.
Their data migration expertise helps move your critical data across many data platforms with proven solutions, addressing challenges like metadata fidelity and compatibility. The result is increased data quality and successful migration.
Here’s how SysTools simplifies technology.
They offer cloud migration services designed for secure, precise data transfer, ensuring 100% accuracy. This approach minimizes downtime and helps maintain regulatory compliance during large-scale transitions.
Furthermore, their AD Migrator effortlessly moves Active Directory objects between domains. This application ensures secure and error-free migration, tackling issues like incorrect workflow or term store transfers. Additionally, SysTools provides data migration consulting, helping you plan your data migration efficiently and deliver accurate data.
The outcome? Seamless user adoption post-migration.
While we’re discussing data and platforms, understanding best headless CMS is equally important for scaling content.
Key features:
- Cloud migration services: Securely move your data across various cloud-based email platforms with 100% precision, ensuring data integrity and quality.
- Active Directory migration: Effortlessly migrate Active Directory objects from one domain to another, guaranteeing a secure and error-free transition for your organization.
- Managed data services: Access fully managed or assisted cloud migration services, backed by 24/7 support, for comprehensive data management and security.
SysTools features, pricing, & alternatives →
Verdict: SysTools stands out for its comprehensive data migration solutions, making it one of the best SharePoint migration tools for enterprises. Its emphasis on cloud migration precision and Active Directory object movement helps you achieve successful, compliant moves without data loss or broken links.
5. CloudM
Are you struggling with complex SharePoint migrations?
CloudM Migrate offers fast, secure data migrations to Microsoft 365 or Google Workspace from over 20 source platforms. This means you can handle even the most challenging transitions.
CloudM empowers IT teams to migrate, archive, and backup data without disrupting your business. This makes migrations easy, improves data compliance, and reduces overall costs for your organization.
Simplify your complex data moves.
CloudM solves your pain points by providing scalable performance and flexible deployment options. This helps ensure your migration progresses smoothly and you avoid data loss or broken links.
You can migrate email, contacts, calendars, and files, along with valuable features like pre-migration scans and advanced security. This tool is ideal for consolidating multiple tenants or moving from legacy systems, offering robust data resilience and business continuity. Additionally, CloudM automates manual tasks, like user onboarding and offboarding, freeing your team to focus on strategic initiatives.
The result is secure, compliant data migration with automated processes.
Key features:
- Scalable Performance & Deployment Options: Offers flexible deployment and scalable performance to handle migrations from over 20 source platforms to Microsoft 365 or Google Workspace.
- Pre-migration Scans & Advanced Security: Provides pre-migration environment scans and advanced security features to ensure data integrity and compliance, including NIS2 and HIPAA.
- Automated Data Management & Archiving: Automates manual data management tasks, license reassignment, and applies data retention policies, reducing costs and ensuring compliance.
CloudM features, pricing, & alternatives →
Verdict: CloudM Migrate is designed to make even your most intricate moves simple and secure. Its robust features, including pre-migration scans and compliance certifications, make it one of the best SharePoint migration tools for IT directors needing reliable, compliant, and cost-effective solutions for large-scale transitions or mergers and acquisitions.
6. Metalogix
Struggling with complex SharePoint migrations?
Metalogix Content Matrix simplifies moving content and file shares with automation, minimizing risk. This means you can upgrade from legacy SharePoint Server environments to newer versions or Microsoft 365, all while preserving essential data.
The software addresses the common pain point of maintaining metadata, customizations, and permissions during large-scale transitions.
Here’s how Metalogix makes it a non-event.
Content Matrix enables comprehensive migration and consolidation, moving various content types directly into the latest Microsoft Office SharePoint Server or SharePoint Online. Plus, it ensures zero downtime and fewer manual scripts.
You can also automate and scale your high-speed SharePoint content migration by automatically distributing workloads across any number of machines, running multiple migrations simultaneously. It helps you keep your SharePoint in sync with business needs by performing reorganization and restructuring both pre- and post-migration, ensuring everything is where it should be.
The result is optimized performance speed, using high-fidelity migration from any previous SharePoint version to achieve industry-leading speeds.
Before diving deeper, you might find my analysis of best form management software helpful for ensuring data consistency.
Key features:
- Comprehensive Migration and Consolidation: Migrate all content, including metadata, permissions, and workflows, directly to newer SharePoint versions or Microsoft 365 without incremental upgrades.
- Distributed Migration Capabilities: Scale your high-speed content migration by automatically distributing workloads across multiple machines, running simultaneous migrations from a single console.
- Reorganize and Restructure Content: Identify existing content in your source system, reorganize sites and content for improved enterprise search, and add/edit metadata for better user findability.
Metalogix features, pricing, & alternatives →
Verdict: Metalogix Content Matrix is one of the best SharePoint migration tools for enterprises, designed to streamline complex moves. It offers essential features like zero-downtime migration, automated content consolidation, and the ability to reorganize and restructure content, which simplifies data movement and ensures compliance. The COWI case study, where 80TB of data was migrated across 140,000 SharePoint sites, demonstrates its robust scalability for large-scale projects.
7. Mover
Struggling with complex SharePoint migrations to Microsoft 365?
Mover, integrated into Migration Manager, offers a secure and easy way to migrate your content.
This means you can efficiently transfer data while maintaining compliance and minimizing disruption for your organization.
Here’s how Mover simplifies this critical process.
Mover, through Migration Manager, helps you move content from various sources directly into Microsoft 365. This includes data from Box, Google Workspace, Dropbox, and even on-premises SharePoint Server environments.
You can migrate files, documents, and even user data to OneDrive, SharePoint, and Teams. Additionally, it supports transforming classic SharePoint Server pages to modern ones, helping you leverage the latest collaboration features and security in Microsoft 365. For specialized needs, it handles SharePoint Server 2010 workflows, migrating them to Power Automate.
The result is a streamlined, compliant move.
While we’re discussing system integrations, understanding API management tools is equally important for modern IT infrastructure.
Key features:
- Comprehensive source support: Migrate content from various platforms like Box, Google Workspace, Dropbox, and SharePoint Server directly to Microsoft 365.
- SharePoint Server migration: Facilitates moving SharePoint Server 2010, 2013, and 2016 sites, content, and classic workflows to modern Microsoft 365 environments.
- Cross-tenant and file share migration: Supports migrating OneDrive accounts between tenants and provides a centralized way to migrate file shares.
Mover features, pricing, & alternatives →
Verdict: Mover, now integrated into Microsoft’s Migration Manager, is an excellent choice for organizations seeking the best SharePoint Migration Tools to manage complex transitions. Its ability to handle diverse source platforms and specific SharePoint Server elements ensures secure, compliant data movement, mitigating common migration pain points for IT directors.
Conclusion
Your compliant move doesn’t have to be complicated.
Choosing the right tool to handle complex migrations while preserving metadata, minimizing downtime, and ensuring compliance is a huge hurdle for any IT director.
In fact, Microsoft reports that proper tools can reduce downtime by 40%. This significant reduction in downtime means your team can achieve faster compliance and data integrity without disrupting critical business operations.
So, what’s the best path forward?
From my analysis, Tzunami stands out as the premier solution for tackling enterprise-grade complexity with unparalleled security and precision.
What I appreciate about Tzunami is its robust capability to migrate from diverse legacy ECM platforms while ensuring complete metadata fidelity. When you select the best SharePoint migration tools like this one, your project stays on schedule.
I highly recommend you book a demo of Tzunami to see firsthand how it can simplify your organization’s compliant move.
You’ll gain peace of mind.
