Aplos
Aplos is a comprehensive fund accounting and donor management software designed specifically for nonprofits and churches to streamline financial tracking, donation processing, and member engagement in one integrated platform.
PastPerfect
PastPerfect is a comprehensive collection management software designed for museums and archives to track artifacts, manage memberships, and organize digital media in one centralized and secure database system.
Quick Comparison
| Feature | Aplos | PastPerfect |
|---|---|---|
| Website | aplos.com | pastperfect.com |
| Pricing Model | Subscription | Subscription |
| Starting Price | $79/month | $42/month |
| FREE Trial | ✓ 15 days free trial | ✘ No free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2009 | 1998 |
| Headquarters | Fresno, USA | Lawrence, USA |
Overview
Aplos
Aplos provides a specialized suite of tools designed to handle the unique financial needs of nonprofits and churches. You can move away from generic spreadsheets and use a true fund accounting system that tracks every dollar by its specific purpose or restricted fund. This ensures your financial reports are always audit-ready and transparent for your board or congregation.
Beyond accounting, you can manage your entire community from a single dashboard. The platform lets you track donor relationships, automate recurring giving, and send professional email communications to your supporters. Whether you are a small plant church or a growing national nonprofit, you can centralize your operations to save time on administrative tasks and focus more on your core mission.
PastPerfect
PastPerfect provides you with a specialized toolkit to manage every aspect of your museum or archival collection. You can track objects, photos, library materials, and archives using standardized fields that ensure your data remains organized and searchable. The software goes beyond simple cataloging by helping you manage your entire operation, including donor relationships, membership renewals, and exhibit planning.
You can choose between a locally installed desktop version for offline security or a cloud-based web edition for anytime access. Whether you are a small historical society or a large institution, the platform helps you maintain professional museum standards while simplifying the daily tasks of collections care. It streamlines your workflow by linking your physical items directly to their digital records and legal paperwork.
Overview
Aplos Features
- True Fund Accounting Track restricted funds and generate specialized nonprofit financial statements like Statement of Activities and Statement of Functional Expenses automatically.
- Online Donation Tracking Accept one-time or recurring donations online and have them automatically sync with your accounting ledgers and donor profiles.
- Donor Management (CRM) Maintain detailed records of your supporters, track their giving history, and segment your list for more personalized outreach.
- Contribution Statements Generate and email professional, tax-compliant annual giving statements to all your donors with just a few clicks.
- Budgeting by Fund Create specific budgets for different programs or departments to monitor your spending against your actual income in real-time.
- Email Marketing Design and send beautiful newsletters and donation appeals directly from the platform using built-in templates and your donor data.
- Bank Integration Connect your bank accounts to automatically import transactions, making bank reconciliation faster and reducing manual data entry errors.
- Member Portal Provide your members with a secure login where they can manage their own profiles, view giving history, and make payments.
PastPerfect Features
- Comprehensive Cataloging. Organize your artifacts, photos, library books, and archival documents using four distinct, industry-standard cataloging screens.
- Contact Management. Track your donors, members, and volunteers in one place to manage mailings and record gift histories easily.
- Accession Tracking. Manage the legal process of acquiring items with automated forms for deeds of gift and thank you letters.
- Digital Imaging. Attach multiple high-resolution photos to any record so you can visually identify items without handling the physical objects.
- Exhibit Management. Plan your displays by tracking which items are currently on exhibit and recording their location history over time.
- Advanced Reporting. Generate detailed reports for insurance valuations, inventory lists, and membership statistics with just a few clicks.
Pricing Comparison
Aplos Pricing
- Fund accounting for 1 user
- Donor management (CRM)
- Online donation tools
- Standard financial reports
- Automated bank reconciliation
- Email support
- Everything in Lite, plus:
- Automatic recurring giving
- Budgeting by fund/tag
- Customizable reports
- Bulk contribution entry
- Check printing
PastPerfect Pricing
- Cloud-based access
- Up to 10,000 records
- Unlimited users
- Daily data backups
- Standardized cataloging screens
- Contact management
- Everything in Basic, plus:
- Up to 25,000 records
- Increased storage for images
- Advanced security settings
- Priority technical support
- Enhanced reporting capabilities
Pros & Cons
Aplos
Pros
- True fund accounting specifically built for nonprofit needs
- Intuitive interface that is easy for non-accountants to navigate
- Excellent customer support with deep nonprofit expertise
- Seamless integration between the donor database and accounting
- Simplifies the creation of year-end tax statements
Cons
- Pricing is higher than generic small business software
- Limited customization options for advanced reporting needs
- Occasional slowness when processing very large datasets
- Mobile app features are limited compared to desktop
PastPerfect
Pros
- Built specifically for museum standards and nomenclature
- One-time purchase option available for desktop users
- Excellent customer support with deep industry knowledge
- Highly reliable database for long-term record keeping
Cons
- Interface feels dated compared to modern apps
- Steep learning curve for non-technical volunteers
- Web and Desktop versions have different features